CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2022

Council Members
Jess Ervin, President of Council, term expires January 2022

Amber Kelly, term expires January 2022

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EVERY MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2018 MEETING SCHEDULE                                        Utility Hearing Dates

          January 9                                                                    January 31
         February 13                                                                 February 28
           March 13                                                                      March 28
            April 10                                                                          April 25
            May 8                                                                            May 30
           June 12                                                                          June 27
           July 10                                                                            July 25
          August 14                                                                       August 29
        September 11                                                               September 26
         October 9                                                                     October 31
        November 13                                                                November 28                 December 11                                                                December 26

Newly elected officials will take office on January 8, 2018 and will serve four year terms.

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
OCTOBER 10, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on October 10, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived at 7:02), Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Clerk Sally Johnson, Jimmie Jackson, Cameron Jackson, and Nancy Holt.

SPECIAL CONSIDERATIONS/PROJECTS
Alley vacation request – Jimmie Jackson and Cameron Jackson asked that the alley between their property at 404 Washington and 406 Washington be vacated. It has not been used as an alley for years and the garage that is attached to the house on their property was built partially on the alley. Council agreed to start the process to vacate. Clerk Johnson will check the statutes and get the process started.

Motion by Ervin, Second by Hartman, Approved 4-0 to start process to vacate the alley between Lots 6 and 11, Original Town, Uniontown

Both Mr Jacksons left at 7:07.

CITIZENS REQUESTS
Garden Club Flower Beds – Nancy Holt, representing the Garden Club, requested to put in perennial flower beds on both corners on the west side of the park and also asked about possibly a bed under the community bulletin board in front of the Community Center. Mayor Jurgensen had talked to Bandera Stone about stones to border the beds to continue the limestone theme around the park. As the bulletin board is not very stable, the council asked Clerk Johnson to check into quotes to build a new one and then would consider a bed under it. The Council did agree to purchase the stone border for the park beds. The Garden Club will get with Superintendent Rich to design the size of the beds to determine the cost of the stone. The possibility of getting help from the JH/HS science and agricultural classes to help clean up and split the grasses in the bed on the east side, south of the sidewalk.

Mrs Holt left at 7:21.

FINANCIAL REPORT
Treasurer Bolinger gave the Treasurer’s Report for the month of September 2017. Beginning Checking Account Balance for all funds was $465,312.74, Receipts $56,523.24, Transfers Out $17,273.00, Expenditures $24,975.33, Checking Account closing Balance $479,587.65. Bank Statement Beginning Balance $480,955.88 Outstanding Deposits $0, Outstanding Checks $1,368.23, Checking Account Interest $57.70, Ending Balance $479,587.65. Water Utilities Certificates of Deposit $20,508.98, Sewer Utilities Certificate of Deposit $12,740.09, Gas Utilities Certificates of Deposit $81,061.15, Total All Funds, including Certificates of Deposit $593,897.87. Year-to-Date Interest in Checking Acct is $446.11 and Utility CDs $345.72 for a Total Year-to-Date Interest of $791.53. Also included the status of the Projects Checking Account for the month of September 2017, Beginning Balance $21,001.54, Receipts $0, Expenditures $0, Ending Balance $21,001.54. September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 and to Capital Improvement-Chlorinator/SCADA $1,250.00, and from Capital Improvement-Pond to General Fund $13,000.00 for Total Transfers of $17,273.00. Net Income for the month of September $14,274.91, Year-to-Date Net Income $24,077.58. Adjusted Budget vs Actual Water Fund YTD Revenue $70,743.55 (77.7%), Expenditures $73,027.63 (76.3%); Sewer Fund YTD Revenue $26,155.29 (73.4%), Expenditures $24,602.28 (66.2%); Gas Fund YTD Revenue $108,285.32 (82.9%), Expenditures $53,916.60 (27.6%); General Fund YTD Revenue $91,396.94 (81.9%), Expenditures $98257.07 (80.8%); and Special Highway YTD Revenue $5,334.80 (74.4%), Expenditures $4,261.47 (77.3%). The October 2017 payables in the amount of $26,211.43 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 4-0, to approve Consent Agenda including:
Minutes of September 12, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich updated the Council on the lagoon riprap project. Project is approximately 80% complete, have used approximately 200 ton of rock and need at least one more load.

The representative of manufacturer of the valve that is not opening properly with the SCADA system will be here on October 11.  

There was a fire hydrant at 205 Washington that was plugged. Mitchell Trenching was here today to dig it up and it was repaired.

The two low cathodic protection readings have been repaired. One was repaired by replacing the meter and gas stop. The other was repaired by USDI.

Codes Enforcement Officer Coyan gave a report his activities. Letters were sent to owners of 112A and 112B Second St requesting permission to allow a structural engineer to inspect the properties. Both owners have given permission. Clerk Johnson will contact the engineer and schedule an inspection. 

He also has been trying to contact Beachner Grain again to do something with their facilities.

Clerk Johnson informed the Council that someone turned on the water at 401 Second St but had not applied for utilities and paid deposits. Superintendent Rich has shut it back off and locked the meter. Also, someone is living at 401 Fulton and has not applied for utilities or paid deposits. Clerk Johnson will send a copy of the minimum housing standards ordinance to Coyan and he will stop by there to visit with them.

Clerk Johnson observed a couple of boys swimming in the pond on Saturday, October 7. She informed the adult with them that swimming was not allowed in the pond. Council instructed her to order NO SWIMMING signs to be placed around the pond.

Clerk Johnson recommended to the Council to accept the projected 8,695 units for the Project Gas Supply Requirements for April 2018 through March 2019 from KMGA.

Motion by Hartman, Second by Ervin, Approved 4-0 to accept the projected 8,695 units for the Project Gas Supply Requirements for April 2018 through March 2019 from KMGA

A non-compliance from KDHE on chlorine residuals was received for the month of August. Clerk Johnson will send out the public notice with the October billings.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent  
Councilwoman Ward – nothing
Mayor Jurgensen – received a complaint that the fishing dock rails were unsafe for kids.  

OLD BUSINESS
Gas Project – 

Motion by Ervin, Second by Esslinger, Approved 4-0 to approve first SEKRPC drawdown request of $3,000 from local funds

ADA Self-Evaluation – No estimates received yet. Mike Billings, USDARD, was here 9/14/17 and completed the self-evaluation process. Council asked Clerk Johnson to check into grants for ADA compliance.

Tank/Ladder Guard/Rails – Superintendent Rich had some more information on the quotes previously received. They Council wants more detailed information next month.

Commercial Trash Service Bids – we only received one bid from Green Environmental with the same as we are paying now.

Motion by Ervin, Second by Hartman, Approved 4-0 to accept commercial trash service bid from Green Environmental for the same as we are paying now

Sidewalk Plan – The feedback from the community was discussed. The Council agreed that the top priority was sidewalk on the north side of Maple Rd/Fifth St from Union Station to the east entrance of the JH/HS, a connecting sidewalk on the west side of the west entrance of WBE to the existing sidewalk, a rectangular rapid flash beacon at Hwy 3 and Maple Rd and Fifth St and Clay St, crosswalks on north and west sides of Maple Rd/Fifth St at Washington and Sherman. The next priority was sidewalk on the west side of Washington St and Sherman St from Fifth St to Second St. Clerk Johnson will get that information to Jody Hoener and Abby St George. There will be a public unveiling of the project presented by Abby St George, PedNet, on November 14.

NEW BUSINESS
Motion by Hartman, Second by Esslinger, Approved 4-0 to recess into executive session in order to discuss non-elected personnel 90 day evaluation pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1), the open meeting to resume at 8:50.

Rich called in at 8:42, out at 8:47. Open meeting resumed at 8:50. No action taken.

Motion by Ervin, Second by Hartman, Approved 4-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 9:05.

Johnson called in at 8:55. Open meeting resumed at 9:05. No action taken.

Moved by Ervin, Seconded by Hartman, Approved 5-0, to adjourn at 9:05 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
SEPTEMBER 12, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on September 12, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived at 7:01), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Clerk Sally Johnson, Betty Dennis and Jody Hoener, Healthy Bourbon County Action Team.

SPECIAL CONSIDERATIONS/PROJECTS
Healthy Bourbon County Sidewalk Audit – Jody Hoener – A map of the sidewalk audit was shared with the Council. There will be a public unveiling of the Uniontown Sidewalk project with the Fort Scott Sidewalk and Bourbon County Trails projects in November. After much discussion and questions by the Council, a webex meeting was scheduled for September 26, 5PM, to narrow down the potential sidewalk project. Mayor Jurgensen, Councilman Ervin, Councilwoman Kelly, and Clerk Johnson will attend. A final draft for the unveiling must be to PedNet by October 13. Clerk Johnson will distribute information for feedback to citizens with the next billing for a public hearing on October 10. The condition of the school walking trail and the potential Bourbon County trails was also discussed.

Mrs Hoener and Mrs Dennis left at 7:43.

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger was ill. There were no questions by the Council on the August treasurer’s report presented. Beginning Checking Account Balance for all funds was $497,954.83, Receipts $22,230.09, Transfers Out $6,023.00, Expenditures $48,489.18, Checking Account closing Balance $465,312.74. Bank Statement Beginning Balance $466,383.28 Outstanding Deposits $792.32, Outstanding Checks $1862.86, Checking Account Interest $61.07, Ending Balance $465,312.74. Water Utilities Certificates of Deposit $20,505.23, Sewer Utilities Certificate of Deposit $12,740.09, Gas Utilities Certificates of Deposit $80,997.51, Total All Funds, including Certificates of Deposit $579,555.57. Year-to-Date Interest in Checking Acct is $388.41 and Utility CDs $278.03 for a Total Year-to-Date Interest of $666.44. Also included the status of the Projects Checking Account for the month of August 2017, Beginning Balance $21,341.54, Receipts $0, Expenditures $340.00, Ending Balance $21,001.54. August Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Capital Improvement-Maintenance Vehicle $500.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 and to Water Reserve CD $1500.00, from Gas Utility Fund to Capital Improvement-Maintenance Vehicle $500.00, and from General Fund to Capital Improvement-Maintenance Vehicle $500.00 for Total Transfers of $6,023.00. Net Loss for the month of August $32,282.09, Year-to-Date Net Income $9,802.67. Adjusted Budget vs Actual Water Fund YTD Revenue $62,919.42 (69.1%), Expenditures $65,826.25 (68.8%); Sewer Fund YTD Revenue $23,359.54 (65.5%), Expenditures $21,516.94 (58.5%); Gas Fund YTD Revenue $102,873.18 (78.8%), Expenditures $48,574.13 (24.8%); General Fund YTD Revenue $83,691.63 (75.0%), Expenditures $105,481.27 (86.7%); and Special Highway YTD Revenue $5,334.80 (74.4%), Expenditures $2,217.93 (40.3%). The September 2017 payables in the amount of $23,999.24 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of August 8, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich asked for permission to send Brent Smith to the KMU Small Water System Training in Iola on November 14, no cost other than mileage.

Motion by Kelly, Second by Esslinger, Approved 5-0 to send Brent Smith to KMU Small Water System Training in Iola on November 14, no cost other than mileage

Requested for Smith and himself to attend KCC Pipeline Safety Seminar in Junction City, October 24-25, cost $90 each and lodging/mileage.

Motion by Hartman, Second by Ward, Approved 5-0 to send Bobby Rich and Brent Smith to KCC Pipeline Safety Seminar in Junction City, October 24-25, cost $90 each and lodging/mileage

He received one bid for riprapping the lagoon from Cutler Services, LLC. There was a discrepancy in the written and number amount on the bid. The bid also stated that the rock would be coming from Bandera Stone. Since the bid was requested we received riprap specs from KDHE and Bandera Stone rock is not acceptable. We will request a revised bid from Cutler clarifying the amount and getting another vendor for the rock.

Motion by Ervin, Second by Hartman to accept Cutler Services LLC bid with revision with total project cost up to $15,000

Rich presented two bids for tank/ladder guard and rails, on from Cunningham for $10,250 and one from TrankSpekCorp for $5,020. Council wanted more information about the differences in protection; therefore, tabled until next month.
Two bids were presented for the proposed right-of-way fence. One from Avery Lumber for $5,385 and one from Big Sugar for $6,260. This project was tabled until next month.
The cylinder on the master meter water valve was taken apart and was found to be clean. The solenoid was then taken apart and found to be clean. Frank Young, the engineer for the water project, was contacted. He and Jim Morris, RW Vaught, worked together on 9/12 to try to find the problem. Young is still investigating the issue.
Councilman Ervin asked if the issue with the school watering had been resolved. Rich and Jeff Reed are working together on this.
Cathodic protection readings were taken on 8/28. Two locations were noted to have below acceptable readings, USD 235 Bus Barn and 203 Clay St. The riser on one of the water valves at Third and Washington appears to have shifted and that valve cannot be shut off at this time. Rich would like permission to contact an excavator to excavate all three locations in order to locate the problem with the cathodic protection and to realign the riser on the water valve. Council okayed.
Isaac Robinson made a request for rock in his ditch along First Street because he keeps getting stuck when mowing. Rich had previously cleaned out this ditch to make it flow better. Council denied the request.

Codes Enforcement Officer Coyan gave a report his activities. A complaint was received about more of the ceiling/roof falling in at 112A Second St causing the back door to be unable to close. He contacted the owner. He will try to find someone to board up the door and is still looking for someone to tear down the building. The Council decided to initiate the process for demolition of the building. Due to the building having a common wall with 112B Second Street, a letter will be sent to both owners asking for permission for a structural engineer to inspect the buildings with the City paying the cost of the engineer.
504 Sherman St did take advantage of the offer to help them clean up their property during Fall Citywide Cleanup. He asked them to move the trash barrels to the north side of their house and to keep them covered. As of today, they are on the north side and covered.
The Smith Estate has satisfactorily cleaned up the old depot site.

Clerk Johnson asked the Council what term they wanted on the Request for Proposal for Commercial Trash Service. It was decided to have a one year term.
Collection Bureau of Kansas requested permission to pursue legal action on 2001 acct 1069G/315W for $1,168.72.  

Motion by Hartman, Second by Ervin, Approved 5-0 to grant permission for Collection Bureau of Kansas to pursue legal action on 2001 acct 1069G/315W for $1,168.72

The Park Committee is asking that no more memorial benches be approved for the park. They would like to have memorial pavers instead, placed in the grassy area enclosed by the sidewalks and west shelter. Council agreed with this suggestion.
We received a letter from KDHE stating that a public notice must be sent to customers by September 29, due to having non-compliant chlorine residuals for the month of July. The notice has been drafted and will be mailed with the September billings.
Kansas Department of Labor Safety Inspection corrective response was submitted on 9/7.
The September 12 issue of the KMU Dispatch contained an article “KCC Establishes Process for Replacement of Aging Natural Gas Pipeline”. The article was given to each councilmember. A discussion as to who is responsible for the customer side of the service/yard line ensued. Clerk Johnson will look into this further and bring more information to the next meeting.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – a friend approached her about having a summer reading program. The rest of the Council was in favor of the program but want cost information. Kelly will ask for an approximate cost for the program.  
Councilwoman Ward – nothing
Mayor Jurgensen – thought Old Settlers Picnic went well. He thanked Bobby, Brent and Sally for all their hard work. He was also pleased that most of the citizens cleaned up/mowed their properties before the event. Joe George approached the city about having no parking on the west side of Clay St. He has spoken with the Post Office and the homeowners about moving the mail boxes to the west side of the street. There was discussion as to child safety after the after school program and how to enforce no parking. There was a suggestion to have only parking on the south side of the fields on First Street. No decision was made.

OLD BUSINESS
Pond Project – Completed 8/12. Final paperwork has been turned into KDWPT for reimbursement. Final payment to Casper was included in September appropriations. Mayor Jurgensen asked where the removed floats were and if there was any salvage value to them. Clerk Johnson will call Casper to ask.

Gas Project – Release of Funds was granted 8/14. Tentatively scheduled bid opening week of 2/9/18, bid award 2/13/18, and Notice to Proceed date of 5/1/18.

ADA Self-Evaluation – No estimates received yet. Have not been contacted by USDA yet to set a date for the evaluation.

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session in order to discuss non-elected personnel issues pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1), the open meeting to resume at 9:35.

Rich called in at 9:30. Open meeting resumed at 9:35. No action taken.

Motion by Kelly, Second by Ervin, Approved 5-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 9:50.

Johnson called in at 9:45, Open meeting resumed at 9:50. No action taken.

Moved by Ervin, Seconded by Hartman, Approved 5-0, to adjourn at 9:55 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
AUGUST 8, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on August 8, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived at 7:05), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
2018 Budget Hearing – No citizens present. There was a question about the prepayment of the sewer loan. Clerk Johnson explained that in order to make a prepayment the payment would have to be the greater of 10% of the original loan or $50,000, not just doubling payments; therefore, the doubling of payments was removed from the budget.

Motion by Kelly, Second by Ervin, Approved 4-0 to adopt the 2018 Budget as proposed

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger gave the Treasurer’s Report for July 2017. Beginning Checking Account Balance for all funds was $497,956.44, Receipts $23,869.45, Transfers Out $3,023.00, Expenditures $21,208.06, Checking Account closing Balance $497,594.83. Bank Statement Beginning Balance $497,594.83 Outstanding Deposits $0, Outstanding Checks $0, Checking Account Interest $62.96, Ending Balance $497,594.83. Water Utilities Certificates of Deposit $18,993.72, Sewer Utilities Certificate of Deposit $12,727.29, Gas Utilities Certificates of Deposit $80,990.56, Total All Funds, including Certificates of Deposit $610,306.40. Year-to-Date Interest in Checking Acct is $327.34 and Utility CDs $246.77 for a Total Year-to-Date Interest of $574.11. Also included the status of the Projects Checking Account for the month of July 2017, Beginning Balance $33591.54, Receipts $0, Expenditures $12,250.00, Ending Balance $21,341.54. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and from Water Utility Fund to GO Water Bond & Interest $1,621.00, for Total Transfers of $3,023.00. Net Loss for the month of July $361.61, Year-to-Date Net Income $42,084.76. Budget vs Actual Water Fund YTD Revenue $56,153.05 (61.7%), Expenditures $57,900.35 (60.5%); Sewer Fund YTD Revenue $20,626.67 (57.9%), Expenditures $18,899.70 (51.4%); Gas Fund YTD Revenue $99,236.28 (76.0%), Expenditures $41,274.13 (21.1%); General Fund YTD Revenue $79,419.42 (71.2%), Expenditures $94,112.01 (77.4%); and Special Highway YTD Revenue $5,304.80 (74.0%), Expenditures $510.00 (9.3%). The August 2017 payables in the amount of $48,297.48 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda including:
Minutes of July 11, 2017 Regular Council Meeting, July 17, 2017 Special Council Meeting, and July 22, 2017 Budget Worksession minutes
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported that tree at 306 Union St was removed today.
A discussion ensued about the low chlorine residuals and the valve that the SCADA system can’t get to open properly. We received two letters from KDHE due to low residuals – is requesting the monthly log of residuals be sent to them until further notice and the other is requesting a level 1 assessment. Chlorine has been added to the tank twice in the last month. C2 has replaced the tubes feeding the chlorine and ammonia with tubes three times larger on their chlorinator. We are now receiving water with acceptable chlorine levels and have flushed the system to get the higher chlorine levels throughout the system. Rich has a repair kit for the cylinder of the solenoid that opens the valve. He is going to try to repair it. If that doesn’t work we will look into replacing the valve with an electric valve. Rich will start getting info and bids for the valve replacement.
A discussion of the safety of the ladder to the top of the tank was discussed. Rich is to check into getting the ladder fixed and a guard put on it, also a rail on top of the tank and a safety harness.
Rich reported that the third cell at the lagoon needs riprap added. He is to contact the County about getting the rock delivered and getting someone to place on the bank as he can’t do it with the tractor.
Codes Enforcement Officer Coyan gave a report his activities. The Smith Estate is still working on debris removal from the depot. He reminded them that we would like it cleaned up before Old Settlers.  
He has tried four times to deliver the letter to 504 Sherman to address the trash/debris complaint. He finally taped it to the door. Clerk Johnson will mail a copy of the letter this week.  
He asked if he could contact the County to bring out their arm mower to mow the north bank of the pond.  
Mayor Jurgensen asked him to contact Commissioner Oharah about getting the Weed Barn mowed and cleaned up before Old Settlers.

Clerk Johnson received a request for legal action from CBK for accounts 114103 and 298 (pre 2008).

Motion by Ervin, Second by Hartman, Approved 5-0 to approve legal action for accounts 114103 and 298

She requested permission to attend Fall Court Clerks Conference, October 5-6, Dodge City, KS. Early registration is $65, mileage/lodging will most likely be shared with Bronson, Fort Scott, and Girard.

Motion by Hartman, Second by Ward, Approved 5-0 to allow Sally Johnson to attend Fall Court Clerks Conference, October 5-6, Dodge City, KS

KMEA/KMGA is working to identify needs of its members and requested a card be returned with our needs for their services.

Four State Sanitation called requesting a chance to bid for our commercial trash service. Council directed Clerk Johnson to put a request for bids in the paper.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilwoman Ward – nothing
Mayor Jurgensen – passed around a Thank You card for the council to sign thanking Jason Koch for removing a lot of the concrete from the city’s pile. 
He asked Rich and Smith to trim around the pond before the Kid’s Fishing Derby on Sept 2. He would also like the ditch west of 105 Seventh mowed/sprayed.  
He asked if there was enough mosquito chemical to get through the season. Rich reported there was enough for ten more treatments. Rich will check again with VanDiest in Iola to see if we could get it there.  

OLD BUSINESS
Pond Project – Bo Casper’s crew was supposed to be here by August 5 to put in the additional flotation devices. Due to the weather they have not been here yet. Clerk Johnson will call to get an estimated date of completion.

Gas Project – The Environmental Review and Request for Release of Funds was sent to KDOC on July 25. A response was received by the Osage Nation on 8/7; there were no issues with the project. We should hear something around 8/10 on the release of funds.  

ADA Self-Evaluation – No estimates received yet. Have not been contacted by USDA yet to set a date for the evaluation.

NEW BUSINESS
Select LKM Delegates – one delegate and one alternate delegate, currently Danea Esslinger is Delegate and Hazel Ward is Alternate Delegate. Josh Hartman was nominated for Delegate and Hazel Ward was nominated for Alternate Delegate for a one year term.

Motion by Ervin, Second by Kelly, Approved 5-0 to appoint Josh Hartman, LKM Delegate, and Hazel Ward, Alternate Delegate, for a one year term

Revise Capital Improvement Plan – a revised Capital Improvement Plan was presented (it can be viewed at City Hall).

Motion by Ervin, Second by Hartman, Approved 5-0 to adopt the Revised Capital Improvement plan as presented

Councilman Ervin asked about the KDOL Safety Audit. Chain or gate across opening of elevated storage area (there is a gate, just needs to be unblocked for use), a face plate is needed on the outlet in the furnace closet, the fire extinguishers need to be visually inspected monthly and documented (now being done), the gate at Southern Star is hard to open (has already been repaired), the outlet on the Southern Star building needs an all-weather cover, and the guards/tongue guards on the stand bench grinder are missing or not close enough to wheel.
Mayor Jurgensen asked how much the fence at the water tank cost. Clerk Johnson looked it up, appx $3,700 for materials and labor. He would like to have the railroad right-of-way east of S Hill St fenced to protect the rock, dirt, culverts, equipment, and kennel.

Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session in order to discuss non-elected personnel issues pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1), the open meeting to resume at 8:37

Open meeting resumed at 8:37.

Motion by Ward, Second by Esslinger, Approved 5-0 to increase Brent Smith’s hourly rate to $10/hr

Moved by Ervin, Seconded by Kelly, Approved 5-0, to adjourn at 8:41 PM