CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2018

Council Members
Jess Ervin, President of Council, term expires January 2018

Amber Kelly, term expires January 2018

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EVERY MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2017 MEETING SCHEDULE                                        Utility Hearing Dates

          January 10                                                                   January 25
         February 14                                                                 February 22
           March 14                                                                      March 29
            April 11                                                                          April 26
            May 9                                                                            May 31
           June 13                                                                          June 28
           July 11                                                                            July 26
          August 8                                                                        August 30
        September 12                                                               September 27
         October 10                                                                    October 25
        November 14                                                                November 29
        December 12                                                                December 27

Filing deadline for mayor or city council was noon June 1, 2017.  No one filed for any positions; therefore, the election will be write-ins.  Contact City Hall for more information.  Election for Mayor and two council positions will be November ​7, 2017.  Newly elected officials will take office on January 14, 2018 and will serve four year terms.

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
SEPTEMBER 12, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on September 12, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived at 7:01), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Clerk Sally Johnson, Betty Dennis and Jody Hoener, Healthy Bourbon County Action Team.

SPECIAL CONSIDERATIONS/PROJECTS
Healthy Bourbon County Sidewalk Audit – Jody Hoener – A map of the sidewalk audit was shared with the Council. There will be a public unveiling of the Uniontown Sidewalk project with the Fort Scott Sidewalk and Bourbon County Trails projects in November. After much discussion and questions by the Council, a webex meeting was scheduled for September 26, 5PM, to narrow down the potential sidewalk project. Mayor Jurgensen, Councilman Ervin, Councilwoman Kelly, and Clerk Johnson will attend. A final draft for the unveiling must be to PedNet by October 13. Clerk Johnson will distribute information for feedback to citizens with the next billing for a public hearing on October 10. The condition of the school walking trail and the potential Bourbon County trails was also discussed.

Mrs Hoener and Mrs Dennis left at 7:43.

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger was ill. There were no questions by the Council on the August treasurer’s report presented. Beginning Checking Account Balance for all funds was $497,954.83, Receipts $22,230.09, Transfers Out $6,023.00, Expenditures $48,489.18, Checking Account closing Balance $465,312.74. Bank Statement Beginning Balance $466,383.28 Outstanding Deposits $792.32, Outstanding Checks $1862.86, Checking Account Interest $61.07, Ending Balance $465,312.74. Water Utilities Certificates of Deposit $20,505.23, Sewer Utilities Certificate of Deposit $12,740.09, Gas Utilities Certificates of Deposit $80,997.51, Total All Funds, including Certificates of Deposit $579,555.57. Year-to-Date Interest in Checking Acct is $388.41 and Utility CDs $278.03 for a Total Year-to-Date Interest of $666.44. Also included the status of the Projects Checking Account for the month of August 2017, Beginning Balance $21,341.54, Receipts $0, Expenditures $340.00, Ending Balance $21,001.54. August Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Capital Improvement-Maintenance Vehicle $500.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 and to Water Reserve CD $1500.00, from Gas Utility Fund to Capital Improvement-Maintenance Vehicle $500.00, and from General Fund to Capital Improvement-Maintenance Vehicle $500.00 for Total Transfers of $6,023.00. Net Loss for the month of August $32,282.09, Year-to-Date Net Income $9,802.67. Adjusted Budget vs Actual Water Fund YTD Revenue $62,919.42 (69.1%), Expenditures $65,826.25 (68.8%); Sewer Fund YTD Revenue $23,359.54 (65.5%), Expenditures $21,516.94 (58.5%); Gas Fund YTD Revenue $102,873.18 (78.8%), Expenditures $48,574.13 (24.8%); General Fund YTD Revenue $83,691.63 (75.0%), Expenditures $105,481.27 (86.7%); and Special Highway YTD Revenue $5,334.80 (74.4%), Expenditures $2,217.93 (40.3%). The September 2017 payables in the amount of $23,999.24 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of August 8, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich asked for permission to send Brent Smith to the KMU Small Water System Training in Iola on November 14, no cost other than mileage.

Motion by Kelly, Second by Esslinger, Approved 5-0 to send Brent Smith to KMU Small Water System Training in Iola on November 14, no cost other than mileage

Requested for Smith and himself to attend KCC Pipeline Safety Seminar in Junction City, October 24-25, cost $90 each and lodging/mileage.

Motion by Hartman, Second by Ward, Approved 5-0 to send Bobby Rich and Brent Smith to KCC Pipeline Safety Seminar in Junction City, October 24-25, cost $90 each and lodging/mileage

He received one bid for riprapping the lagoon from Cutler Services, LLC. There was a discrepancy in the written and number amount on the bid. The bid also stated that the rock would be coming from Bandera Stone. Since the bid was requested we received riprap specs from KDHE and Bandera Stone rock is not acceptable. We will request a revised bid from Cutler clarifying the amount and getting another vendor for the rock.

Motion by Ervin, Second by Hartman to accept Cutler Services LLC bid with revision with total project cost up to $15,000

Rich presented two bids for tank/ladder guard and rails, on from Cunningham for $10,250 and one from TrankSpekCorp for $5,020. Council wanted more information about the differences in protection; therefore, tabled until next month.
Two bids were presented for the proposed right-of-way fence. One from Avery Lumber for $5,385 and one from Big Sugar for $6,260. This project was tabled until next month.
The cylinder on the master meter water valve was taken apart and was found to be clean. The solenoid was then taken apart and found to be clean. Frank Young, the engineer for the water project, was contacted. He and Jim Morris, RW Vaught, worked together on 9/12 to try to find the problem. Young is still investigating the issue.
Councilman Ervin asked if the issue with the school watering had been resolved. Rich and Jeff Reed are working together on this.
Cathodic protection readings were taken on 8/28. Two locations were noted to have below acceptable readings, USD 235 Bus Barn and 203 Clay St. The riser on one of the water valves at Third and Washington appears to have shifted and that valve cannot be shut off at this time. Rich would like permission to contact an excavator to excavate all three locations in order to locate the problem with the cathodic protection and to realign the riser on the water valve. Council okayed.
Isaac Robinson made a request for rock in his ditch along First Street because he keeps getting stuck when mowing. Rich had previously cleaned out this ditch to make it flow better. Council denied the request.

Codes Enforcement Officer Coyan gave a report his activities. A complaint was received about more of the ceiling/roof falling in at 112A Second St causing the back door to be unable to close. He contacted the owner. He will try to find someone to board up the door and is still looking for someone to tear down the building. The Council decided to initiate the process for demolition of the building. Due to the building having a common wall with 112B Second Street, a letter will be sent to both owners asking for permission for a structural engineer to inspect the buildings with the City paying the cost of the engineer.
504 Sherman St did take advantage of the offer to help them clean up their property during Fall Citywide Cleanup. He asked them to move the trash barrels to the north side of their house and to keep them covered. As of today, they are on the north side and covered.
The Smith Estate has satisfactorily cleaned up the old depot site.

Clerk Johnson asked the Council what term they wanted on the Request for Proposal for Commercial Trash Service. It was decided to have a one year term.
Collection Bureau of Kansas requested permission to pursue legal action on 2001 acct 1069G/315W for $1,168.72.  

Motion by Hartman, Second by Ervin, Approved 5-0 to grant permission for Collection Bureau of Kansas to pursue legal action on 2001 acct 1069G/315W for $1,168.72

The Park Committee is asking that no more memorial benches be approved for the park. They would like to have memorial pavers instead, placed in the grassy area enclosed by the sidewalks and west shelter. Council agreed with this suggestion.
We received a letter from KDHE stating that a public notice must be sent to customers by September 29, due to having non-compliant chlorine residuals for the month of July. The notice has been drafted and will be mailed with the September billings.
Kansas Department of Labor Safety Inspection corrective response was submitted on 9/7.
The September 12 issue of the KMU Dispatch contained an article “KCC Establishes Process for Replacement of Aging Natural Gas Pipeline”. The article was given to each councilmember. A discussion as to who is responsible for the customer side of the service/yard line ensued. Clerk Johnson will look into this further and bring more information to the next meeting.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – a friend approached her about having a summer reading program. The rest of the Council was in favor of the program but want cost information. Kelly will ask for an approximate cost for the program.  
Councilwoman Ward – nothing
Mayor Jurgensen – thought Old Settlers Picnic went well. He thanked Bobby, Brent and Sally for all their hard work. He was also pleased that most of the citizens cleaned up/mowed their properties before the event. Joe George approached the city about having no parking on the west side of Clay St. He has spoken with the Post Office and the homeowners about moving the mail boxes to the west side of the street. There was discussion as to child safety after the after school program and how to enforce no parking. There was a suggestion to have only parking on the south side of the fields on First Street. No decision was made.

OLD BUSINESS
Pond Project – Completed 8/12. Final paperwork has been turned into KDWPT for reimbursement. Final payment to Casper was included in September appropriations. Mayor Jurgensen asked where the removed floats were and if there was any salvage value to them. Clerk Johnson will call Casper to ask.

Gas Project – Release of Funds was granted 8/14. Tentatively scheduled bid opening week of 2/9/18, bid award 2/13/18, and Notice to Proceed date of 5/1/18.

ADA Self-Evaluation – No estimates received yet. Have not been contacted by USDA yet to set a date for the evaluation.

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session in order to discuss non-elected personnel issues pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1), the open meeting to resume at 9:35.

Rich called in at 9:30. Open meeting resumed at 9:35. No action taken.

Motion by Kelly, Second by Ervin, Approved 5-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 9:50.

Johnson called in at 9:45, Open meeting resumed at 9:50. No action taken.

Moved by Ervin, Seconded by Hartman, Approved 5-0, to adjourn at 9:55 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
AUGUST 8, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on August 8, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived at 7:05), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
2018 Budget Hearing – No citizens present. There was a question about the prepayment of the sewer loan. Clerk Johnson explained that in order to make a prepayment the payment would have to be the greater of 10% of the original loan or $50,000, not just doubling payments; therefore, the doubling of payments was removed from the budget.

Motion by Kelly, Second by Ervin, Approved 4-0 to adopt the 2018 Budget as proposed

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger gave the Treasurer’s Report for July 2017. Beginning Checking Account Balance for all funds was $497,956.44, Receipts $23,869.45, Transfers Out $3,023.00, Expenditures $21,208.06, Checking Account closing Balance $497,594.83. Bank Statement Beginning Balance $497,594.83 Outstanding Deposits $0, Outstanding Checks $0, Checking Account Interest $62.96, Ending Balance $497,594.83. Water Utilities Certificates of Deposit $18,993.72, Sewer Utilities Certificate of Deposit $12,727.29, Gas Utilities Certificates of Deposit $80,990.56, Total All Funds, including Certificates of Deposit $610,306.40. Year-to-Date Interest in Checking Acct is $327.34 and Utility CDs $246.77 for a Total Year-to-Date Interest of $574.11. Also included the status of the Projects Checking Account for the month of July 2017, Beginning Balance $33591.54, Receipts $0, Expenditures $12,250.00, Ending Balance $21,341.54. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and from Water Utility Fund to GO Water Bond & Interest $1,621.00, for Total Transfers of $3,023.00. Net Loss for the month of July $361.61, Year-to-Date Net Income $42,084.76. Budget vs Actual Water Fund YTD Revenue $56,153.05 (61.7%), Expenditures $57,900.35 (60.5%); Sewer Fund YTD Revenue $20,626.67 (57.9%), Expenditures $18,899.70 (51.4%); Gas Fund YTD Revenue $99,236.28 (76.0%), Expenditures $41,274.13 (21.1%); General Fund YTD Revenue $79,419.42 (71.2%), Expenditures $94,112.01 (77.4%); and Special Highway YTD Revenue $5,304.80 (74.0%), Expenditures $510.00 (9.3%). The August 2017 payables in the amount of $48,297.48 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda including:
Minutes of July 11, 2017 Regular Council Meeting, July 17, 2017 Special Council Meeting, and July 22, 2017 Budget Worksession minutes
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported that tree at 306 Union St was removed today.
A discussion ensued about the low chlorine residuals and the valve that the SCADA system can’t get to open properly. We received two letters from KDHE due to low residuals – is requesting the monthly log of residuals be sent to them until further notice and the other is requesting a level 1 assessment. Chlorine has been added to the tank twice in the last month. C2 has replaced the tubes feeding the chlorine and ammonia with tubes three times larger on their chlorinator. We are now receiving water with acceptable chlorine levels and have flushed the system to get the higher chlorine levels throughout the system. Rich has a repair kit for the cylinder of the solenoid that opens the valve. He is going to try to repair it. If that doesn’t work we will look into replacing the valve with an electric valve. Rich will start getting info and bids for the valve replacement.
A discussion of the safety of the ladder to the top of the tank was discussed. Rich is to check into getting the ladder fixed and a guard put on it, also a rail on top of the tank and a safety harness.
Rich reported that the third cell at the lagoon needs riprap added. He is to contact the County about getting the rock delivered and getting someone to place on the bank as he can’t do it with the tractor.
Codes Enforcement Officer Coyan gave a report his activities. The Smith Estate is still working on debris removal from the depot. He reminded them that we would like it cleaned up before Old Settlers.  
He has tried four times to deliver the letter to 504 Sherman to address the trash/debris complaint. He finally taped it to the door. Clerk Johnson will mail a copy of the letter this week.  
He asked if he could contact the County to bring out their arm mower to mow the north bank of the pond.  
Mayor Jurgensen asked him to contact Commissioner Oharah about getting the Weed Barn mowed and cleaned up before Old Settlers.

Clerk Johnson received a request for legal action from CBK for accounts 114103 and 298 (pre 2008).

Motion by Ervin, Second by Hartman, Approved 5-0 to approve legal action for accounts 114103 and 298

She requested permission to attend Fall Court Clerks Conference, October 5-6, Dodge City, KS. Early registration is $65, mileage/lodging will most likely be shared with Bronson, Fort Scott, and Girard.

Motion by Hartman, Second by Ward, Approved 5-0 to allow Sally Johnson to attend Fall Court Clerks Conference, October 5-6, Dodge City, KS

KMEA/KMGA is working to identify needs of its members and requested a card be returned with our needs for their services.

Four State Sanitation called requesting a chance to bid for our commercial trash service. Council directed Clerk Johnson to put a request for bids in the paper.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilwoman Ward – nothing
Mayor Jurgensen – passed around a Thank You card for the council to sign thanking Jason Koch for removing a lot of the concrete from the city’s pile. 
He asked Rich and Smith to trim around the pond before the Kid’s Fishing Derby on Sept 2. He would also like the ditch west of 105 Seventh mowed/sprayed.  
He asked if there was enough mosquito chemical to get through the season. Rich reported there was enough for ten more treatments. Rich will check again with VanDiest in Iola to see if we could get it there.  

OLD BUSINESS
Pond Project – Bo Casper’s crew was supposed to be here by August 5 to put in the additional flotation devices. Due to the weather they have not been here yet. Clerk Johnson will call to get an estimated date of completion.

Gas Project – The Environmental Review and Request for Release of Funds was sent to KDOC on July 25. A response was received by the Osage Nation on 8/7; there were no issues with the project. We should hear something around 8/10 on the release of funds.  

ADA Self-Evaluation – No estimates received yet. Have not been contacted by USDA yet to set a date for the evaluation.

NEW BUSINESS
Select LKM Delegates – one delegate and one alternate delegate, currently Danea Esslinger is Delegate and Hazel Ward is Alternate Delegate. Josh Hartman was nominated for Delegate and Hazel Ward was nominated for Alternate Delegate for a one year term.

Motion by Ervin, Second by Kelly, Approved 5-0 to appoint Josh Hartman, LKM Delegate, and Hazel Ward, Alternate Delegate, for a one year term

Revise Capital Improvement Plan – a revised Capital Improvement Plan was presented (it can be viewed at City Hall).

Motion by Ervin, Second by Hartman, Approved 5-0 to adopt the Revised Capital Improvement plan as presented

Councilman Ervin asked about the KDOL Safety Audit. Chain or gate across opening of elevated storage area (there is a gate, just needs to be unblocked for use), a face plate is needed on the outlet in the furnace closet, the fire extinguishers need to be visually inspected monthly and documented (now being done), the gate at Southern Star is hard to open (has already been repaired), the outlet on the Southern Star building needs an all-weather cover, and the guards/tongue guards on the stand bench grinder are missing or not close enough to wheel.
Mayor Jurgensen asked how much the fence at the water tank cost. Clerk Johnson looked it up, appx $3,700 for materials and labor. He would like to have the railroad right-of-way east of S Hill St fenced to protect the rock, dirt, culverts, equipment, and kennel.

Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session in order to discuss non-elected personnel issues pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1), the open meeting to resume at 8:37

Open meeting resumed at 8:37.

Motion by Ward, Second by Esslinger, Approved 5-0 to increase Brent Smith’s hourly rate to $10/hr

Moved by Ervin, Seconded by Kelly, Approved 5-0, to adjourn at 8:41 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JULY 22, 2017 BUDGET WORKSESSION
The Budget Worksession held on July 22, 2017, at Uniontown City Hall was called to order at 11:00 AM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger and City Clerk Sally Johnson.

Treasurer Bolinger and Clerk Johnson presented four options for the general fund, three options for each of the utility funds, and one option for the special highway fund, water bond and interest fund and sewer revolving loan fund. Option 4 was felt to be the best option for the general fund with the addition of capital improvement-streets transfer line item, it would lower the mill levy to 45.433. The special highway fund was left as presented as was the water bond and interest fund. The water fund selected was option one with changing the capital improvement-chlorinator to capital improvement-SCADA for 2017and add a capital improvement-streets line item for 2018 instead of chlorinator/SCADA. Doubling payment for the sewer revolving loan was discussed. It permissible per the loan agreement, double transfers to the sewer revolving loan fund and making double payments to pay off quicker. Clerk Johnson will check, if permissible she will make the changes, if not it will be the loan fund will be left as presented. Capital improvement-streets line item was also added to option one. The gas fund option one revenues were lowered by $20,000 and a capital improvement-streets line item was added to expenditures.  

The changes will be made and the summary will be sent to the Tribune for publication no later than July 29 for the budget hearing to be August 8, 2017, 7PM at Uniontown Community Center.

Meeting adjourned at 1:30 PM.

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JULY 17, 2017 SPECIAL COUNCIL MEETING
The Special City Council Meeting held on July 17, 2017, at Uniontown City Hall was called to order at 6:30 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger, and Hazel Ward. Also in attendance for all or part of the meeting were City Clerk Sally Johnson.


Motion by Ervin, Second by Esslinger, Approved 3-0 to recess into executive session pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1) in order to review applications for the part-time, as needed, maintenance helper, the open meeting to resume at 6:55.

Clerk Johnson was asked into meeting. Open meeting called back to order at 6:55 by Mayor Jurgensen.

Motion by Ervin, Second by Esslinger, Approved 3-0 to offer position to Brent Smith at $9.00/hr to be evaluated after 90 days, if he refuses, offer to Eddie Tanner for same terms, if he refuses, set up special meeting on July 22, 2017, 10:30 AM to interview David Jones

Moved by Ervin, Seconded by Ward, Approved 3-0, to adjourn at 6:57 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JULY 11, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on July 11, 2017, at Uniontown City Hall was called to order at 7:00 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Clerk Sally Johnson, and Carey Spoon, SEK Regional Planning Commission.

SPECIAL CONSIDERATIONS/PROJECTS
Gas Project – Carey Spoon, SEK Regional Planning Commission, presented the Environmental Review and answered questions regarding the additional washout in Area 7, the part of Area 5 in the floodplain, and the need to loosely pile trees removed for skink habitat in Area 6. Upon approval of the Environmental Review a Notice of Intent to Request Release of Funds will need to be published followed by a seven day public comment period then a State of Kansas 15 day objection period. The next step would be the final design from the engineer and then the bid process.

Motion by Ervin, Second by Hartman, Approved 4-0 to move forward with the project by having Mayor Jurgensen sign the Environmental Review and Request for Release of Funds and publish the Notice of Intent to Request Release of Funds

Ms Spoon left at 7:40.

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger gave the Treasurer’s Report for June 2017. Beginning Checking Account Balance for all funds was $487,928.94, Receipts $46,782.79, Transfers Out $4,273.00, Expenditures $32,482.29, Checking Account closing Balance $497,956.44. Bank Statement Beginning Balance $497,972.06 Outstanding Deposits $0, Outstanding Checks $15.62, Checking Account Interest $61.55, Ending Balance $497,956.44. Water Utilities Certificates of Deposit $18,993.72, Sewer Utilities Certificate of Deposit $12,727.29, Gas Utilities Certificates of Deposit $80,990.56, Total All Funds, including Certificates of Deposit $610,668.01. Year-to-Date Interest in Checking Acct is $264.38 and Utility CDs $246.77 for a Total Year-to-Date Interest of $511.15. Also included the status of the Projects Checking Account for the month of June 2017, Beginning Balance $0, Receipts $33,591.54, Expenditures $0, Ending Balance $33,591.54. June Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00, Water Utility Fund to Capital Improvement-Chlorinator $1,250.00 for Total Transfers of $4,273.00. Net Income for the month of June $10,027.50, Year-to-Date Net Income $42,446.37. Budget vs Actual Water Fund YTD Revenue $48,208.83 (52.9%), Expenditures $50,345.65 (39.4%); Sewer Fund YTD Revenue $17,601.01 (49.3%), Expenditures $15,776.45 (17.5%); Gas Fund YTD Revenue $95,739.08 (62.6%), Expenditures $70,258.51 (18.2%); General Fund YTD Revenue $72,655.57 (65.0%), Expenditures $86,290.57 (49.0%); and Special Highway YTD Revenue $3,489.28 (49.7%), Expenditures $510.00 (2.2%). The July 2017 payables in the amount of $20,823.50 were presented.  

CONSENT AGENDA
Motion by Kelly, Second by Hartman, Approved 4-0, to approve Consent Agenda including:
Minutes of June 13, 2017 Regular Council Meeting and June 22, 2017 Special Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

A Budget Worksession was requested. It was set for July 22, 2017 at 11 AM. Pizza and drinks will be provided.

DEPARTMENT REPORTS
Superintendent Rich reported that only one bid was received for the tree/stump removal at 306 Union St. It was received from Doug Miller to remove tree for $475 and $175 to grind stump for a total of $650.

Motion by Esslinger, Second by Ward to have Doug Miller remove the tree & stump at 306 Union St for $650

Codes Enforcement Officer Coyan gave a report his activities. The Smith Estate is still working on debris removal from the depot. It was suggested to remind them they have six months from March 25 to complete and that it would be nice if it was completed before Old Settlers weekend. He has followed up with pictures and phone calls to 504 Sherman to address the trash/debris complaint. It was suggested that a letter be hand delivered offering help to haul it to the dumpsters on fall cleanup weekend.

Motion by Ervin, Second by Esslinger, Approved 4-0 to order two 6’ side dumpsters for Fall Cleanup on August 26-27

Clerk Johnson reported that Kansas One Call will be raising the fee for locate tickets from $1 to $1.20 per ticket effective September 1, 2017.
Also reported a new law was passed regarding KOMA/KORA and that there is a KOMA/KORA training scheduled in Neodesha on August 11. None of the current Council will be able to attend.

COUNCIL REPORT
Councilman Ervin – reported a sewer smell in the area of 75th & Maple Rd. They are not connected to city sewer system.
Councilwoman Esslinger – nothing
Councilman Hartman – complaint about varmits (armadillos, skunks, etc)
Councilwoman Kelly – absent
Councilwoman Ward – nothing
Mayor Jurgensen – passed around a Thank You card for the council to sign thanking Union State Bank for the Independence Day Bash. Also requested that employees called back to work after hours be paid a minimum of two hours.

Motion by Hartman, Second by Esslinger, Approved 4-0 that employees called back to work after hours be paid a minimum of two hours

Clerk Johnson will update the Employee Policy Manual to reflect this change.

OLD BUSINESS
Pond Project – It was decided to temporarily close the dock until more flotation devices can be installed.

Motion by Ervin, Second by Esslinger, Approved 4-0 to allow up to the difference in the to-date project costs and the established estimated total cost of the project for the purchase and installation of more flotation devices

Wastewater Sampling/Analysis – Received letter from KDHE that Environmental Laboratories were no longer certified to do wastewater analysis. Clerk Johnson contacted Pace Analytical to take over. They will charge $5/quarter more than Environmental Laboratories. They were here June 21 to pull sample. Environmental Laboratories was emailed that we would switch to Pace Analytical beginning second quarter and that they did not need to sample/analyze.

ADA Self-Evaluation – Clerk Johnson and Treasurer Bolinger need to know how much to put in the budget for compliance. Coyan gave Council a handout about ADA compliant bathroom and will get Johnson a list of contractors to contact for an estimated cost for budgetary purposes. Clerk Johnson will contact them for estimates.

Security Cameras – Cameras/receiver have been received. Clerk Johnson is getting the monitor/tv tomorrow. Council recessed for ten minutes to shop area of building to look at options for placing that camera.

NEW BUSINESS
Select KMGA Board of Directors – one director and one alternate director, currently Josh Hartman is Director and Amber Kelly is Alternate Director. Their terms end 8/31/17. Josh Hartman was nominated for Director and Hazel Ward was nominated for Alternate Director for a two year term to end 8/31/19.

Motion by Ervin, Second by Esslinger, Approved 3-2 (Hartman, Ward voted no, Mayor Jurgensen broke tie with a yes vote) to appoint Josh Hartman, KMGA Director, and Hazel Ward, KMGA Alternate Director, for a two year term to end 8/31/19

Moved by Ervin, Seconded by Hartman, Approved 4-0, to adjourn at 8:55 PM