CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires December 2025

Council Members
Jess Ervin, President of Council, term expires December 2025

Amber Kelly, term expires 
December 2025

Bradley Stewart, term expires December 2023

Danea Esslinger, term expires December 2023

Josh Hartman, term expires December 2023

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2022 MEETING SCHEDULE                                        Utility Hearing Dates

  January 10 (MONDAY)                                                        January 26
         February 8                                                                    February 23
           March 8                                                                         March 30
            April 12                                                                          April 27
            May 10                                                                          May 25
           June 14                                                                         June 29
           July 12                                                                           July 27
          August 9                                                                        August 31
        September 13                                                              September 28
         October 11                                                                    October 26    November 8, rescheduled for November 15                  November 30               December 13                                                                 December 28

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
AUGUST 9, 2022 REGULAR COUNCIL MEETING
The Regular Council Meeting on August 9, 2022 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:04), Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were Raymond George and Randy Rathbun (Uniontown Ruritan), Bill Delich, Bettis Asphalt & Construction, Jason Thompson and Josh Bales (Green Environmental Services), Mary Pemberton, Carey Spoon, SEK Regional Planning Commission, and Amanda Lancaster, Diehl Banwart Bolton, CPA, City Superintendent Bobby Rich, City Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
Open Bids for street mill & asphalt project – Bettis Asphalt & Construction Base Bid $127,287.85, Alternate $70,950.15, total $198,238.00. Killough Construction Base Bid less mill/pack on Seventh St/Sherman St $60,813.24. Due to one bid not having a complete base bid and not comparable to the other bid received and the other bid was over our budgeted amount for the project, all bids were rejected. The Council will consider asking for line item bids in the future as they also consider other funding options. Clerk Johnson will send letter to Killough Construction.

Open RFPs for Trash Service – The City is required to follow the procedure laid out in KSA 12-2036. The procedure was explained by Clerk Johnson. No RFPs were opened. Green Environmental Services was given their unopened proposal and Clerk Johnson will return the other with a letter of explanation. Clerk Johnson will send out a supplemental newsletter with this information.

2022 Financial Audit presentation – Due to a misunderstanding regarding the Gas Utility Loan and collection of gas surcharge to repay loan, the Gas Utility Fund expenditures were over budget.

Motion by Ervin, Second by Hartman, Approved 4-0 to accept 2022 Financial Audit as presented

Ruritan Bathroom Project, Raymond “Skeet” George – Mr George asked the Council is they wanted lever handles in and out or a push bar or the inside. Lever handles were selected. Doors will open out and have programmable locks. Ruritan would like for it to be open to the public during the day. He is meeting with electrician tomorrow. There will be a fan in the attic area and can lights.
Randy Rathbun gave a presentation for the proposed addition of a “fire truck” in the playground in honor of Dale Jackson. Council was receptive of the addition.

SEK Regional Planning Commission, Carey Spoon – State of Kansas had a summit last month regarding the Hub they have set up to administer the funds from BIL. Most federal funding is wanting regional projects and an action plan would have to be submitted before any funding for the implementation could be applied for. She gave a handout to each person at the table with information explaining Safe Streets 4 All. CDBG is not accepting applications for street projects this year. They are not very familiar with KDOT funding sources but will try to help us as much as possible. They are having a meeting August 23, 11-1 (in person or zoom) on BIL funding.

CITIZENS REQUEST
Mary Pemberton gave an update on the progress of their rehab. Scheduled to pour sidewalk next week. Codes Officer Coyan will meet with her again. Inside should be completed by end of August and all work should be completed by end of October. She also reminded the Council of the Bourbon County REDI vision meeting on August 23, 6PM, at River Room above Luther’s BBQ in Fort Scott.

FINANCIAL REPORT
Treasurer Bolinger presented the July 2022 Treasurer’s Report. Beginning Checking Account Balance for all funds was $371,765.26, Receipts $28,432.97, Transfers Out $3,026.00, Expenditures $27,542.60, Checking Account Closing Balance $369,629.63. Bank Statement Balance $372,396.19, including Checking Account Interest of $1.43, Outstanding Deposits $0, Outstanding Checks $2,766.56, Reconciled Balance $369,629.63. Water Utilities Certificates of Deposit $30,100.97, Sewer Utilities Certificate of Deposit $18,593.23, Gas Utilities Certificates of Deposit $28,381.43, Total All Funds, including Certificates of Deposit $446,705.26. Year-to-Date Interest in Checking Acct is $208.02, and Utility CDs $168.40 for a Total Year-to-Date Interest of $376.42. Also included the status of the Projects Checking Account for the month of July 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402; from Water Utility Fund to GO Water Bond & Interest $1,624.00, Total Transfers of $3,026.00. Net Loss for the month of July $2,135.63, Year-to-Date Net Income $45.886.13. Budget vs Actual Water Fund YTD Revenue $64,623.57 (61.3%), Expenditures $63,375.25 (48.5%); Sewer Fund YTD Revenue $20,413.55 (57.2%), Expenditures $22,756.67 (55.5%); Gas Fund YTD Revenue $87,681.63 (62.8%), Expenditures $84,919.58 (34.6%); General Fund YTD Revenue $100,488.77 (78.2%), Expenditures $88,140.99 (53.3%); and Special Highway YTD Revenue $5625.70 (82.1%), Expenditures $1,041.18 (9.8%). The August 2022 estimated payables in the amount of $40,671.74 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda:
Minutes of July 12, 2022 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reminded Council he has two weeks vacation time that has to be taken before October 29, then gets three weeks. He is to take one week at a time.
KCC Pipeline Safety Seminar is October 26-27 in Manhattan.

Motion by Hartman, Second by Esslinger, Approved 4-0 to allow Bobby Rich to attend KCC Pipline Safety Seminar in Manhattan on October 26-27

Codes Enforcement Officer Coyan reported the deadline for Smith Estate is September 1. City Attorney suggested preparing resolution for condemnation. It was suggested to have a structural engineer inspect the property prior to preparing the resolution.

Clerk Johnson informed the council that HBCAT needs budget numbers for the placemaking project. She will add a survey to the supplemental newsletter for community input of what exercise equipment to purchase and/or build pickleball court.
KMEA/KMGA Annual Conference is September 29-30 in Wichita.

Motion by Hartman, Second by Ervin, Approved 4-0 to allow Sally Johnson to attend KMEA/KMGA Annual Conference in Wichita on September 29-30

We received a letter from FEMA regarding the 30-day data submission notification for the draft flood insurance rate map (FIRM) for Bourbon County. The draft shows decreased potential for flooding and no special flood hazard areas in the city limits.  
There have been requests for fall citywide cleanup.

Motion by Ervin, Second by Hartman, Approved 4-0 to have a fall citywide cleanup August 22-26, 8AM-8PM with dumpsters removed when full.

Clerk Johnson will also add this and a reminder about school starting to the supplemental newsletter.
The November regularly scheduled council meeting is on election day.

Motion by Stewart, Second by Hartman, Approved 4-0 to reschedule the November regular council meeting on November 15, 2022, 7PM

The HP color printer/copier has quit. RTS Electronics said parts are not available and would recommend replacing with a laser color printer instead of an inkjet, more cost effective.

Motion by Ervin, Second by Esslinger, approved 4-0 to have Clerk Johnson get a new color printer/copier

COUNCIL REPORT
Councilman Ervin – He attended the KMGA Regional Meeting in Humboldt on July 14 (handouts in packets). BBCO REDI Vision Meeting, August 23, 6PM, River Room, Fort Scott. He also asked if the dog issue had been resolved. Clerk Johnson stated that she informed Animal Control Officer Binford and that the dogs that were chasing the kids were back at home and tied up in different areas than before, so dog owner is aware they were loose but she hasn’t been able to connect with him yet.
Councilwoman Esslinger – nothing
Councilman Hartman – received a complaint of a property owner being injured while mowing the easement ditch on his property on Seventh St. Council asked Rich to look at ditch and talk to property owner.
Councilwoman Kelly – absent  
Councilman Stewart – nothing
Mayor Jurgensen – Two lights out in park, northeast corner and west side. Rich spoke to Evergy today and they said it could be 10 business days before they are repaired/replaced.

OLD BUSINESS
American Rescue Plan Act update – Council directed Codes Enforcement Officer Coyan to get bids for the ADA bathroom upgrade at City Hall. Also asked Johnson to amend the BBCO REDI grant application for this project instead of the public bathroom project.

2023 Budget, Gas Surcharge/Loan – Budget has been reworked to add gas surcharge revenue and loan payments. Johnson also revised the 2022 budget to include the gas surcharge revenue and loan payments. At this time, it does not appear that we will need to republish. She asked Council to review the reworked budget and let her know by the end of the week if something needs amended. She will send notice of hearings to Tribune next week.

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 4-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance of non-elected personnel, the open meeting to resume at 9:28PM.

Open meeting resumed at 9:28PM.  

Motion by Esslinger, Second by Hartman, Approved 4-0 to increase base pay for Animal Control Officer to $12/hr


CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JULY 12, 2022 REGULAR COUNCIL MEETING
The Regular Council Meeting on July 12, 2022 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Raymond George, Uniontown Ruritan, City Superintendent Bobby Rich, City Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
Open Bids for School Pond Improvement Project – no bids received. Clerk Johnson will reach out to Don George, KDWPT, to determine next step.

2022 Financial Audit presentation – auditor is still waiting on an answer from the state for clarification on the budgeting of the gas utility loan repayments. She will present next month.

Ruritan Bathroom Project, Raymond “Skeet” George – Mr George showed the council samples for the stall partitions (his choice navy graphite) and asked about color for the epoxy for the floor (his choice maroon). His choice will be okay for bother, recommended a dark color for the floor. The sidewalk to the facility was poured today and they will put up the rafters tomorrow. Clerk Johnson asked for clarification on the concrete invoices for the sidewalks.

Motion by Ervin, Second by Hartman, Approved 5-0 to pay Uniontown Ruritan for half of the concrete invoices, $859.29, for sidewalks

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger presented the June 2022 Treasurer’s Report. Beginning Checking Account Balance for all funds was $343,297.29, Receipts $68,014.78, Transfers Out $5,026.00, Expenditures $34,520.81, Checking Account Closing Balance $371,765.26. Bank Statement Balance $375,547.36, including Checking Account Interest of $30.03, Outstanding Deposits $0, Outstanding Checks $3,782.10, Reconciled Balance $371,765.26. Water Utilities Certificates of Deposit $30,100.97, Sewer Utilities Certificate of Deposit $18,593.23, Gas Utilities Certificates of Deposit $28,381.43, Total All Funds, including Certificates of Deposit $448,840.89. Year-to-Date Interest in Checking Acct is $176.59, and Utility CDs $168.40 for a Total Year-to-Date Interest of $344.99. Also included the status of the Projects Checking Account for the month of June 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. June Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Lease Purchase Fund-Maint Vehicle $500.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 and to Lease Purchase Fund-Maint Vehicle $500.00; from Gas Utility Fund to Lease Purchase Fund-Maint Vehicle $500.00; from General Fund to Lease Purchase Fund-Maint Vehicle $500.00, Total Transfers of $5,026.00. Net Income for the month of June $28,467.97, Year-to-Date Net Income $48,021.76. Budget vs Actual Water Fund YTD Revenue $54,478.97 (51.7%), Expenditures $52,887.27 (40.5%); Sewer Fund YTD Revenue $17,479.06 (49.0%), Expenditures $21,248.5 (51.8%); Gas Fund YTD Revenue $84,275.58 (60.4%), Expenditures $77,231.68 (31.5%); General Fund YTD Revenue $94,259.14 (73.4%), Expenditures $78,216.43 (47.3%); and Special Highway YTD Revenue $3,578.39 (52.2%), Expenditures $1,041.18 (9.8%). The July 2022 estimated payables in the amount of $25,923.51 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda:
Minutes of June 14, 2022 Regular Council Meeting and June 29, 2022 Budget Worksession
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported KDOT was here for a Safety Inspection. He has corrected all items discussed during the inspection.  
It is time for lead and copper testing of the water system.  
The water and sewer lines for the Ruritan bathroom project was discussed.  
Lightning struck the telemetry at Redfield pump station at 2:37AM, 7/12/2022.
Councilmembers thank him for park looking so nice for the Independence Day Bash. Councilwoman Kelly inquired if Rich was keeping up without help this summer. He has not fogged for mosquitos yet this year and there have been no complaints.

Codes Enforcement Officer Coyan reported that demolition has started at 404 Washington. We still have not received a list of planned rehabilitation and timeline. Clerk Johnson will reach out to partners.  
He has not received anything from the attorney regarding the Smith Estate. Clerk Johnson will follow-up.

Clerk Johnson informed the council that KMU will be hosting a water training at Uniontown Community Center on November 1. It is on lead and copper revised rule and surface water treatment. It is free and attendees will receive 5 CEUs.

Motion by Esslinger, Second by Hartman, Approved 5-0 to approve Bobby Rich attending if he so chooses

A letter was received from League of Kansas Municipalities asking the governing body to thank our legislators for supporting local government.
The response to KCC notice of probable noncompliance identified during the KCC inspection in May was reviewed and our response and proposed plan of action was accepted with no recommendation for civil penalty.

COUNCIL REPORT
Councilman Ervin – BBCO REDI is planning a visioning session and asked for which of the three suggested dates (August 23, August 30, or September 13) will work for our governing body. August 23 or 30 will work. Once plans are finalized council members will let Clerk Johnson know if they are attending in order to notify the public of a possible quorum. He also asked Clerk Johnson to send him the KMGA Regional Meeting particulars again. 403 Sherman has a complaint about water readings and usage. Clerk Johnson will send information on the readings and consumption to him to go over with citizen.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – pothole on Fifth St is getting bigger. Superintendent Rich is adding gravel often until he can get some saturock ordered.  
Councilman Stewart – nothing
Mayor Jurgensen – a thank you note for Union State Bank was passed around for signatures. Clerk Johnson will take to bank tomorrow.  

OLD BUSINESS
American Rescue Plan Act update – We have received $40,288.82 and will be used for upgrade to the warehouse and/or bathrooms at City Hall. All funds must be encumbered by December 31, 2024 and expended by December 31, 2026. Coyan developed a drawing and specs for the bathroom upgrade and is soliciting contractors to bid. He is also soliciting contractors to bid on the re-skinning of the warehouse, replacement of east rollup door and addition of rollup door on south.

Street Repair – Mayor Jurgensen had a map of suggested areas to resurface – S Washington St from First St south to Chaffin St, Sherman St from Second St south to Union St, Third St from Sherman St east to Fulton St, Seventh St from Washington St east to Sherman St, a few feet of Sherman St south of Seventh St, Third St from Fulton St east to Clay St. It was suggested to mill and compact gravel certain sections then overlay next year to repair sinking areas. An invitation for bids will be published. Clerk Johnson will contact SEK Regional Planning Commission to see if there are grant funds available for city streets.

NEW BUSINESS
2023 Budget – mil rate last year was 36.899, council intends to exceed revenue neutral rate but lower the mil from last year.  

Motion by Ervin, Second by Hartman, Approved 5-0 to notify County Clerk that the City of Uniontown intends to exceed the Revenue Neutral Rate and will hold a Revenue Neutral Rate Hearing on September 12, 2022 at 6:45PM at the Uniontown Community Center and the proposed mil rate is 35.312

Clerk Johnson will send notice to the county clerk.

Motion by Hartman, Second by Stewart, Approved 5-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance of non-elected personnel, the open meeting to resume at 9:10PM.

Motion by Ervin, Second by Hartman, Approved 5-0 to extend executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance on non-elected personnel, the open meeting to resume at 9:20PM

Open meeting resumed at 9:20PM. There was discussion on the social media posting regarding the impound kennel and the subsequent vandalism at the kennel. Council will gather more information and leave the kennel where it is for now and revisit the issue next month.

Moved by Hartman, Second by Stewart, Approved 5-0, to adjourn at 9:56PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JUNE 29, 2022 COUNCIL WORKSESSION
The Council Worksession on June 29, 2022 at Uniontown City Hall, was called to order at 6:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, and Josh Hartman. Also in attendance for all or part of the meeting was City Treasurer Charlene Bolinger.

Three proposed options for the general fund budget were discussed – leave the mil the same, lower the mil, or use the revenue neutral rate mil. A proposed budget of all other budgeted funds was discussed. The council will decide at the July 12, 2022 regular council meeting to exceed revenue neutral rate for 2023.

Moved by Ervin, Second by Hartman, Approved 3-0, to adjourn at 7:15PM