CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2022

Council Members
Jess Ervin, President of Council, term expires January 2022

Amber Kelly, term expires January 2022

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EVERY MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2018 MEETING SCHEDULE                                        Utility Hearing Dates

          January 8                                                                    January 31
         February 13                                                                 February 28
           March 13                                                                      March 28
            April 10                                                                          April 25
            May 8                                                                            May 30
           June 12                                                                          June 27
           July 10                                                                            July 25
          August 14                                                                       August 29
        September 11                                                               September 26
         October 9                                                                     October 31
        November 13                                                                November 28                 December 11                                                                December 26



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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JUNE 12, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on June 12, 2018, at Uniontown City Hall was called to order at 7:05 PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman (7:07), Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and Ken Collins, 2nd District State Representative Candidate.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
Ken Collins, 2nd District State Representative candidate, introduced himself.

FINANCIAL REPORT
Treasurer Bolinger gave the May 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $497,563.35, Receipts $36,233.39, Transfers Out $3,026.00, Expenditures $22,232.51, Checking Account closing Balance $508,538.23. Bank Statement Beginning Balance $509,131.45, including Checking Account Interest of $64.15, Outstanding Deposits $0, Outstanding Checks $593.22, Ending Balance $508,538.23. Water Utilities Certificates of Deposit $23,556.20, Sewer Utilities Certificate of Deposit $13,893.64, Gas Utilities Certificates of Deposit $81,207.17, Total All Funds, including Certificates of Deposit $627,195.24. Year-to-Date Interest in Checking Acct is $305.64 and Utility CDs $134.03 for a Total Year-to-Date Interest of $439.67. Also included the status of the Projects Checking Account for the month of May 2018, Beginning Balance $17,882.54, Receipts $0, Expenditures $15,500.00, Ending Balance $2,382.54. May Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of May $10,974.88, Year-to-Date Net Income $55,630.60. Budget vs Actual Water Fund YTD Revenue $39,559.06 (43.4%), Expenditures $47,124.52 (38.3%); Sewer Fund YTD Revenue $14,281.06 (40.1%), Expenditures $14,124.47 (15.7%); Gas Fund YTD Revenue $98,714.01 (86.7%), Expenditures $32,718.88 (8.8%); General Fund YTD Revenue $51,728.64 (45.6%), Expenditures $50,068.11 (27.5%); and Special Highway YTD Revenue $3,505.35 (49.1%), Expenditures $270.00 (1.0%). The June 2018 estimated payables in the amount of $29,015.22 were presented.  

CONSENT AGENDA
Motion by Kelly, Second by Hartman, Esslinger 4-0, to approve Consent Agenda including:
Minutes of May 8, 2018 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich had a cost for bulk asphalt, a 15 ton load would be approximately $1,562, one ton of cold patch was $510 last year. Clerk Johnson spoke with USD 235 Superintendent Howard and the district would like share the load and would take at least eight ton. Councilmembers Esslinger and Hartman requested that the sharing of the load with the district be put in writing. Clerk Johnson will draw up an agreement. Council also requested asking the trucking company what the freight would be to split the load, weighing in Bronson between dumps. If it is less than $200 we can go ahead and order upon signed agreement with school district.
The front tires on the maintenance vehicle need replaced. The price would be $160 per tire from Sevart Automotive.

Motion by Esslinger, Second by Hartman, Approved 4-0 to approve the replacement of the front tires of the maintenance vehicle

The KCC Annual Pipeline Safety Seminar has been scheduled for November 7-8 in Junction City this year. Rich would like permission now to attend in order to get the block rate of $90 at the hotel where the seminar will be held before it is sold out.

Motion by Esslinger, Second by Hartman, Approved 4-0 to allow Bobby Rich to attend the KCC Annual Pipeline Safety Seminar, November 7-8, in Junction City and book hotel reservations now

He went over the last correspondence from Jeff Lamfers, KRWA. Mr Lamfers feels there is bacterial biofilm build up in the tank and that is causing the depletion of chlorine. His suggestion is to coordinate with the City of Fort Scott and C2 to bring the free chlorine burnout from Fort Scott through our system. Clerk Johnson will contact City of Fort Scott to request the coordination.
A resident expressed some concerns with Mayor Jurgensen regarding the drainage ditch at 204 Fourth St. His concerns were mosquitoes, not draining well, and erosion. Discussion ensued about using dunks or bleach and the fogger to control the mosquitoes, the not draining well is due to use of herbicides to control growth instead of mowing or weed-eating (which also causes some of the erosion) and the erosion in the bends is from the force of the water. The bends could be sloped and riprapped to slow down the erosion. After discussion the Council concurred that the ditch is the responsibility of the property owner, not the City. Rich will communicate the Council’s position to the property owner.

Code Enforcement Officer Coyan reported that all of the properties that were sent letters to mow had complied. Beachner Grain has been contacted to mow or spray their property again. 
The buildings at 112A & 112B Second Street were discussed. The deadline to remove the structures is July 21. He will contact both owners and ask them to be at the July meeting to discuss a possible extension.
He approved two building permits, one for a privacy fence and one for new construction.  
Councilman Hartman asked that the brush in the west fence line at 103 Fifth St be trimmed due to blocking the view of intersection with Highway 3. 
Hartman also asked if there was a procedure to remove wild animals from the City. There have been coyotes seen in the north and south parts of town. Mayor Jurgensen will speak with guy that works for USDA to control feral hogs about this and Clerk Johnson will contact KDWPT.

Clerk Johnson reported that the financial audit has been scheduled for June 20-21.
A new ISO rating was received, now 5/5X.
Requested the approval of Modern Copy Systems maintenance agreement for the copy machine, $250/yr for 20,000 copy allowance, overage @ .012 per copy to be effective 6/21/18 to 6/21/19.

Motion by Esslinger, Second by Hartman, Approved 4-0 to approve the Modern Copy Systems maintenance agreement for the copy machine for $250, effective 6/21/18 to 6/21/19

CCMFOA Region 8 is having a region meeting June 21 at Parsons, the educational discussion will be on records/retention. As this is during audit, Clerk Johnson will not attend.

LKM MTI Personnel Management, June 29, at Emporia will go over hiring & firing procedures, discrimination and harassment in the workplace, review of standard personnel policies, FLSA, FMLA, at will employment, personnel evaluations, and other areas of personnel management. Cost is $75.

Motion by Kelly, Second by Esslinger, Approved 4-0 to allow Sally Johnson to attend LKM MTI Personnel Management workshop on June 29 at Emporia for $75

GovPayNet pay locations have been developed and tested. A training webinar is scheduled for June 25 and we should be able to go live that afternoon. Flyers and bill stuffers should be received before the training and will go out with the June 26 billing.

A budget worksession is scheduled for July 17, 5PM, with pizza and drinks provided.

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – nothing
Councilman Hartman – increase mosquito fogging to weekly until after July 4 celebration.
Councilwoman Kelly – nothing  
Councilwoman Ward – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Gas Project – NPL requested a pre-construction meeting, June 13. The actual start date will be determined at that meeting. The CDs for the project mature on June 20. Clerk Johnson suggested to cash, put in checking account, then transfer to project account as needed in order for the funds to continue drawing a little bit of interest until needed. Council agreed to the suggestion.


Five Year Plan –

Motion by Hartman, Second by Esslinger, Approved 4-0 to table Five Year Plan until budget worksession on July 17

Pond – requested repairs to posts and rails have been completed.

NEW BUSINESS
Motion by Hartman, Second by Ward, Approved 4-0 to recess into executive session for non-elected personnel employment consideration relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:30.

Johnson called in at 8:21. Open meeting resumed at 8:30.

Motion by Hartman, Second by Ward, Approved 4-0 to extend executive session for non-elected personnel employment consideration relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:35 with Johnson still included

Open meeting resumed at 8:35, no action taken.

Moved by Hartman, Seconded by Kelly, Approved 4-0, to adjourn at 8:35 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MAY  8, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on May 8, 2018, at Uniontown City Hall was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, County Commissioner Lynn Oharah and County Counselor Justin Meeks.

SPECIAL CONSIDERATIONS/PROJECTS
Oath of office was sworn by appointed officials – City Treasurer, Charlene Bolinger, and City Clerk & Municipal Court Clerk, Sally Johnson. Municipal Judge, Patricia Miklos, will be sworn in on May 21 by Clerk Johnson.

Motion by Ervin, Second by Hartman, Approved 4-0 to designate Robert Johnson as City Attorney/Prosecutor, Union State Bank as official bank, and The Fort Scott Tribune as official newspaper

County Commission Oharah and County Counselor Meeks made a presentation on the Bourbon County Neighborhood Revitalization Plan and asked if the City of Uniontown would like to be included in the plan by signing an interlocal agreement. The plan in to promote revitalization and development of the county by offering incentives, including tax refunds, to stimulate new construction/rehabilitation, conservation or redevelopment of the area. The County will be having a public hearing and getting the word out by newspaper articles and newspaper advertising. A copy of the plan is available at City Hall.

Motion by Hartman, Second by Esslinger, Approved 4-0 to enter into the Bourbon County Interlocal Agreement 2018-2023 to be included in the Bourbon County Neighborhood Revitalization Plan

Commissioner Oharah also stated that he will be attending a SEK Regional Planning Commission meeting and there may be money available for the establishment of rural grocery stores and offered to get the information and share it with the City. He also stated that Craw-Kan will soon be offering high-speed fiber service in Fort Scott. Mayor Jurgensen asked Commissioner Oharah if the speed limit could be posted and lowered to 30 MPH on Maple Rd west of K3 to approximately 50th St.  

Oharah and Meeks left at 7:30PM.

CITIZENS REQUESTS

FINANCIAL REPORT
Treasurer Bolinger gave the April 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $503,108.46, Receipts $37,533.69, Transfers Out $3,026.00, Expenditures $40,052.80, Checking Account closing Balance $497,563.35. Bank Statement Beginning Balance $498,018.05, including Checking Account Interest of $61.70, Outstanding Deposits $0, Outstanding Checks $454.70, Ending Balance $497,563.35. Water Utilities Certificates of Deposit $23,542.21, Sewer Utilities Certificate of Deposit $13,880.14, Gas Utilities Certificates of Deposit $81,200.43, Total All Funds, including Certificates of Deposit $616,186.13. Year-to-Date Interest in Checking Acct is $241.49 and Utility CDs $99.80 for a Total Year-to-Date Interest of $341.29. Also included the status of the Projects Checking Account for the month of April 2018, Beginning Balance $17,882.54, Receipts $0, Expenditures $0, Ending Balance $17,882.54. March Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Loss for the month of April $5,545.11, Year-to-Date Net Income $44,655.72. Budget vs Actual Water Fund YTD Revenue $31,115.74 (34.2%), Expenditures $39,532.11 (32.1%); Sewer Fund YTD Revenue $11,424.14 (32.0%), Expenditures $11,124.96 (12.4%); Gas Fund YTD Revenue $84,200.25 (74.0%), Expenditures $24,764.59 (6.7%); General Fund YTD Revenue $45,191.02 (39.9%), Expenditures $43,345.81 (23.8%); and Special Highway YTD Revenue $3,505.35 (49.1%), Expenditures $270.00 (1.0%). The April 2018 estimated payables in the amount of $21,777.18 were presented along with Gas Project payables in the amount of $15,500.00.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda including:
Minutes of April 10, 2018 Regular Council Meeting and April 12, 2018 Special Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich asked if all had read the second letter from Jeff Lamfers, KRWA, concerning our chlorine residuals. All responded in the affirmative.

Code Enforcement Officer Coyan reported that he had a building permit for new construction at 100 Third that he has not signed off on yet, but will. He gave an update on 102 Franklin. He wrote them another letter that was hand delivered on 5/2. They still have a lot of debris scattered in the yard and piled near the shed. They also were sent a letter to mow. There were 31 yards identified as needing mowed before the weekend. On Monday, Clerk Johnson sent nine letters covering eleven of those properties. He visited with the owner of 505 Wall about the fire cleanup. The trailer has been removed, the renter is supposed to get the rest cleaned up in the next couple of weeks. Clerk Johnson did report that the owner brought in the check from the insurance company and she is holding it until Coyan gives the cleanup approval, then will endorse and return to the owner.

Clerk Johnson requested the implementation GovPayNet to be able to take debit/credit cards for payments of utilities, fees, fines, court costs, etc. Payments may be made online, by phone, or in person. There would be no cost to the City, the processing fees would be charged up front to the cardholder, 1.15% of payment for debit cards, 2.65% of payment for credit cards, and an additional $2.50 for phone payments. GovPayNet provides all equipment, training, and public relations materials.

Motion by Ervin, Second by Esslinger, Approved 4-0 to enter into a Merchant Agreement with GovPayNet to take debit/credit card payments

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – looked at the dip on Hill St and would be in agreement to add to other streets to deter speeding. Superintendent Rich passed around a price for speed bumps that could also be put on the streets.
Councilwoman Kelly – absent  
Councilwoman Ward – nothing
Mayor Jurgensen – spoke to Bronson about asphalt. They get theirs in bulk delivery from Kansas City. Rich is to look at it and see if we would want to order a load or split a load with them. They use 1-2 loads a year. He also verified that Rich ordered the mosquito chemical.

OLD BUSINESS
Gas Project – Contract signing and pre-construction meeting was May 1 with a May 1 Notice to Proceed issued. The sales tax exempt certificate requested was denied per KSA 79-3606(b) exception when it is for furnishing gas, electricity or heat to others and personal property is to be used for such business. As soon as materials list is approved by engineer, we will issue a change order to add the sales tax. At that time we will also send the Consultant Notice to KCC. NPL is considering boring both locations south of town instead of trenching after looking locations over at the pre-construction meeting.

Five Year Plan – The rubric was discussed and the vacant properties and economic development may be taken care of with the Bourbon County Neighborhood Revitalization Plan. The sewer system is going to need smoked eventually because there is stormwater getting into the system. The Gas Utility needs to look at starting the replacement of the emergency shut off valves. Clerk Johnson voiced her concern that the ditches/culverts need to be taken care of before streets or the streets will deteriorate too fast. She suggested some kind of stormwater system be installed first. Since all councilmembers were not present - 

Motion by Ervin, Second by Hartman, Approved 4-0 to table Five Year Plan until next month

Pond – Councilman Hartman reported that the rail is loose and the east corner post is not attached, and Mayor Jurgensen asked that all bolts be tightened. It was suggested contacting someone with a portable welder to tac weld the rails/posts. Clerk Johnson has not heard back from Don George, KDWPT Biologist, on the riprap or the rivercane. Council has chosen to not submit a grant application until we can get more information and guidance from KDWPT.

NEW BUSINESS
Motion by Hartman, Second by Ervin, Approved 4-0 to recess into executive session for non-elected personnel performance evaluations relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:40.

Open meeting resumed at 8:40.

Motion by Ervin, Second by Hartman, Approved 4-0 to give a 2% hourly increase for City Clerk to $15.30/hr and City Superintendent to $17.5746/hr

Moved by Ervin, Seconded by Hartman, Approved 4-0, to adjourn at 8:41 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
APRIL 12, 2018 SPECIAL COUNCIL MEETING
The Special City Council Meeting held on April 12, 2018, at Uniontown City Hall was called to order at 6:44 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson and Eddie Tanner.

Motion by Ervin, Second by Kelly, Approved 3-0 to recess into executive session pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1) in order to interview for part-time, as needed maintenance position, the open meeting to resume at 7PM.

Superintendent Rich and Clerk Johnson were asked into meeting. Tanner was called in at 6:50.Open meeting called back to order at 7:00 by Mayor Jurgensen.

Motion by Ervin, Second by Ward, Approved 3-0 to hire Eddie Tanner as part-time, as needed, maintenance for $10/hour

Moved by Kelly, Seconded by Ervin, Approved 3-0, to adjourn at 7:05 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
APRIL 10, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on April 10, 2018, at Uniontown City Hall was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:07), Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, Samantha Pritchett, and Brad Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
Brad Johnson gave a presentation on rivercane. He would like permission to plant rivercane and other vegetation around the Uniontown School Pond to diversify and use as a teaching tool. Rivercane in a type of bamboo that can get up to 15’ tall, is an evergreen, and does slowly spread as a runner. It has a dense root system that will deter erosion. The Council told him that any vegetation addition would have to be approved by Don George, KDWPT biologist, before they would consider giving permission.

FINANCIAL REPORT
Treasurer Bolinger gave the March 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $494,487.75, Receipts $50,515.09, Transfers Out $8,276.00, Expenditures $33,618.38, Checking Account closing Balance $503,108.46. Bank Statement Beginning Balance $504,654.35, including Checking Account Interest of $63.81, Outstanding Deposits $0, Outstanding Checks $1,545.89, Ending Balance $503,108.46. Water Utilities Certificates of Deposit $23,542.21, Sewer Utilities Certificate of Deposit $13,880.14, Gas Utilities Certificates of Deposit $81,200.43, Total All Funds, including Certificates of Deposit $621,731.24. Year-to-Date Interest in Checking Acct is $179.79 and Utility CDs $99.80 for a Total Year-to-Date Interest of $279.59. Also included the status of the Projects Checking Account for the month of March 2018, Beginning Balance $17,882.54, Receipts $0, Expenditures $0, Ending Balance $17,882.54. March Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Water Utility Fund to Capital Improvement-Streets $1,250.00, from Gas Utility Fund to Capital Improvement-Streets $1,250.00, from Sewer Utility Fund to Capital Improvement-Streets $1,000.00, from General Fund to Capital Improvement-Streets $250.00, from Sewer Utility Fund to Capital Improvement-Maintenance Vehicle $500.00, from General Fund to Capital Improvement-Maintenance Vehicle $500.00, and from Gas Utility Fund to Capital Improvement-Maintenance Vehicle $500.00 for Total Transfers of $8,276.00. Net Income for the month of March $8,620.71, Year-to-Date Net Income $50,200.83. Budget vs Actual Water Fund YTD Revenue $23,493.67 (25.8%), Expenditures $24,153.03 (19.6%); Sewer Fund YTD Revenue $8,647.39 (24.3%), Expenditures $8,782.06 (9.8%); Gas Fund YTD Revenue $67,242.52 (59.1%), Expenditures $19,241.49 (5.2%); General Fund YTD Revenue $39,723.97 (35.1%), Expenditures $23,782.09 (13.1%); and Special Highway YTD Revenue $1,821.26 (25.5%), Expenditures $0 (0.0%). The April 2018 estimated payables in the amount of $39,662.07 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda including:
Minutes of March 13, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich went over the communication from Jeff Lamfers, KRWA, from his visit to our water system last month. Clerk Johnson will contact Fort Scott and C2 about being notified when free chlorine burnout is going to be done. Notice of free chlorine burnout will be put in the newsletter, on the webpage and posted about town. The older test kit is not reading correctly. It is three years old and the manufacturer warranty is two years. Council told him to order another one. Rich is attending a workshop presented by the manufacturer of our test kit. He will take both test kits with him to this workshop.  
The fall arrest cable system and railing has been installed at the water tank. The drain pipe and the manway gasket have also be replaced.

Code Enforcement Officer Coyan gave an update on 102 Franklin. He sent them a letter stating they had 15 days to remove the trailer from the premises. They have asked for an extension as they are looking for someone to help safely take down the walls.  

Motion by Esslinger, Second by Kelly, Approved 4-0 to give 102 Franklin a 15 day extension (to April 28), with another 15 days available if weather is uncooperative and they contact City Hall to request it

He also gave an update on the demolition of 112B Second St. The owners are waiting for the removal of the equipment, then the contractor will begin demolition. He will visit with Mr Kite again about the demolition of 112A Second St.

Clerk Johnson reported that the school’s Community Service Day will be May 11 this year and the students asked if the City wanted them to do anything for them. After discussion, it was recommended to ask them to wash the playground equipment and the shelter floors and to also recommend they contact the Garden Club to see if they needed any assistance with the planter boxes around town
Citywide yard sales and cleanup was discussed.

Motion by Ervin, Second by Hartman, Approved 4-0 to set Spring Citywide Cleanup on May 5-6 with three dumpsters, Fall Citywide Cleanup on August 25-26 with two dumpsters, and Citywide Yard Sales on August 18

We have received LUCA packet from US Census Bureau. Clerk Johnson has 120 days from date of receipt to complete the update and return. She has started and has found some addresses that need updated. She plans on having it completed and returned before the 120 day deadline.
There is a CDBG Application Workshop on April 18 in Topeka. Deadline to register was April 9. Mayor Jurgensen had Clerk Johnson register to go before the deadline; therefore City Hall will be closed April 18.
She requested using her remaining vacation before the end of her year. She will be on vacation May 3, 4, 16, 17 and 25.
There is an Asset Management Workshop, April 18 and a Rates and Financial Planning Workshop, April 19 in Pittsburg presented by WSU at no cost. No one will be able to attend.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – reported of a complaint that the Animal Control Officer was baiting dogs to get them to come out of yards. Clerk Johnson didn’t think that was happening but she would speak to her about it. Councilman Ervin asked if anyone had claimed the dog in impound. He is scheduled to be taken to ACARF Saturday, April 14.
Councilman Hartman – nothing
Councilwoman Kelly – nothing  
Councilwoman Ward – absent
Mayor Jurgensen – asked about asphalt/cold patch from the County. Superintendent Rich had emailed Jim Harris to order asphalt and the response was that the County did not sell asphalt. Mayor Jurgensen will contact the County about this.

OLD BUSINESS
Gas Project – Notice of Award was sent to NPL Construction Co. Received an email today that they were ordering the bonds tomorrow. As soon as bonds are approved by engineer and CDBG we will schedule the pre-construction conference and have the contract signing at that time. Notice to Proceed could possibly still be May 1 but may have to be changed to later in the month.

Medical Clinic – the committee members reported that they had been making presentations to area Councils and for the most part receiving positive responses. The next committee meeting is April 12, 7pm at the Community Center. Councilwoman Kelly asked about drug dispensing and suggested the implementation of a drug vending machine.

Pond – we received the written bid from Cutler, $93,000. We will wait to see what Don George says about planting vegetation to prevent erosion before proceeding.

Five Year Plan – 

Motion by Ervin, Second by Esslinger, Approved 4-0 to table discussion until next month

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 4-0 to recess into executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:25.

Rich called in at 8:15, Johnson called in at 8:20. Open meeting resumed at 8:25.

Motion by Ervin, Second by Hartman, Approved 4-0 to extend executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:30

Johnson called in at 8:25, out at 8:27, Bolinger called in at 8:27, out at 8:29. Open meeting resumed at 8:30, no action taken.

Moved by Ervin, Seconded by Hartman, Approved 4-0, to adjourn at 8:34 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MARCH 13, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on March 13, 2018, at Uniontown City Hall was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, Seth Martin, and Carey Spoon, SEK Regional Planning Commission.

SPECIAL CONSIDERATIONS/PROJECTS
Carey Spoon, SEK Regional Planning Commission, explained to the Council the procedures that have to be followed because there was only one bid received for the CDBG Gas System Improvement project. A letter, signed by the Mayor, will have to be submitted to KDOC with documentation showing who the invitation to bid was sent to, who attended the pre-bid conference, and how many bid packets were picked up. The letter was signed by Mayor Jurgensen and Ms Spoon took it with her to mail. She suggested that the Council authorize Mayor Jurgensen to sign the Notice of Award upon the approval of the single bidder by KDOC to save time and not have to call a special meeting.

Motion by Hartman, Second by Ervin, Approved 5-0 to authorize Mayor Jurgensen to sign the Notice of Award upon approval of the single bidder by KDOC

Ms Spoon left at 7:09.

CITIZENS REQUESTS
Seth Martin requested a new whistle for his driveway as the current one is too low and appears to be plugged. The inlet is 10” AC pipe and the outlet is 8” steel pipe. Superintendent Rich said we had a 12” plastic culvert in stock.

Motion by Hartman, Second by Kelly, Approved 5-0 to replace culvert at 401 Hill St with 12” plastic culvert

Martin asked that something be put in the newsletter regarding speeding on city streets. Clerk Johnson will address.
He also reported that they have noticed what appears to be mold on the playground equipment in the park. Superintendent Rich will power wash the equipment.
Mr Martin left at 7:14.

FINANCIAL REPORT
Treasurer Bolinger went over the analysis of the Gas Utility Fund and Water Utility Fund for 2016, 2017, and to date in 2018 as requested by the Council. She then gave the February 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $491,054.28, Receipts $48,291.74, Transfers Out $3,026.00, Expenditures $41,832.27, Checking Account closing Balance $494,487.75. Bank Statement Beginning Balance $494,672.45, including Checking Account Interest of $56.47, Outstanding Deposits $0, Outstanding Checks $184.70, Ending Balance $494,487.75. Water Utilities Certificates of Deposit $22,038.54, Sewer Utilities Certificate of Deposit $13,880.14, Gas Utilities Certificates of Deposit $81,138.07, Total All Funds, including Certificates of Deposit $611,544.50. Year-to-Date Interest in Checking Acct is $115.98 and Utility CDs $33.77 for a Total Year-to-Date Interest of $149.75. Also included the status of the Projects Checking Account for the month of February 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $119.00, Ending Balance $17,882.54. February Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of February $3,433.47, Year-to-Date Net Income $41,580.12. Budget vs Actual Water Fund YTD Revenue $15,515.44 (17.0%), Expenditures $15,186.85 (12.3%); Sewer Fund YTD Revenue $5,721.00 (16.0%), Expenditures $3,929.01 (4.4%); Gas Fund YTD Revenue $44,932.17 (39.5%), Expenditures $10,577.37 (2.9%); General Fund YTD Revenue $30,633.82 (27.0%), Expenditures $14,476.88 (7.8%); and Special Highway YTD Revenue $1,821.26 (25.5%), Expenditures $0 (0.0%). The March 2018 estimated payables in the amount of $38,909.68 were presented.  

Council had also asked for summary information on 105 Third St. This information was presented by Clerk Johnson with the total expense to date for property $6,048.09.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of February 13, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich informed the Council that Jeff Lamfers, KRWA, was here to evaluate our water system. He took many notes. He hasn’t received a report from Mr Lamfers yet.
308 Union would also like a culvert for their drive. They have one at the end of the trailer but not the end of the drive. We have the pipe on hand.

Motion by Ervin, Second by Hartman, Approved 5-0 to put culvert in at end of drive at 308 Union

405 Sherman would also like to extend their culvert the full width of their drive; however it would butt up to 403 Sherman’s drive. We will need to speak to owner of 403 Sherman before doing anything.
He showed the Council the drain valve that was replaced and a picture of the drain pipe at the water tank. TankSpek submitted a quote of $420/hour not to exceed two hours to cut off drain pipe and weld on a new pipe provided by us. Rich has found a 4”x10” steel pipe that is threaded on one end, cost $32.61. TankSpek also provided a quote of $75 to replace the manway gasket.

Motion by Esslinger, Second by Hartman, Approved 5-0 to purchase 4”x10” steel pipe for $32.61 and accept TankSpek quotes for weld repair, $840, and manway gasket, $75

Code Enforcement Officer Coyan talked about the complaint of a dog bite by a pit bull. A letter was sent to 404 Washington informing them that a child had gone into their yard and was bitten by a pit bull pup. The letter also informed them that pit bulls are a banned breed in the city limits. Clerk Johnson reported that owner of 404 Washington came in, said the pups were strays, couldn’t find owner, and got rid of them. He also asked it the ban could be lifted or repealed. He was advised to talk to the council. It was recommended by Coyan and the Council to not repeal the ordinance banning pit bull/pit bull mix breeds.
Clerk Johnson informed the council that there are 28 households that have not registered approximately 43 pets. Animal Control Officer Binford will begin issuing citations this weekend.
A person asked Clerk Johnson if the City would consider a grant to repair the café building. She received some information from Carey Spoon that the City could apply for a grant on behalf of the owner and the owner would be responsible for all costs. This was not an option that was presented at the condemnation hearing; therefore, it will not be considered now.
The wind blew the roof off the trailer at 102 Franklin. The owner(s) have been notified and are supposed to be getting it removed.

Clerk Johnson reported that Lane Cutler had been out to look at the pond and was working on a bid for the CFAP grant application for riprapping the school pond. There has been enough of the bank washed away that there is no base in parts of the bank to anchor the riprap. He and Don Pemberton have been working together to determine the best way to build a base for the riprap. The verbal estimate to riprap the entire pond was $93,000. She was directed to contact Don George, KDWPT.
Received the Contract for Auditing Services for the 2017 financial audit from Diehl, Banwart, Bolton with a slight increase in fee. Audit will be scheduled in May if contract is accepted.

Motion by Ervin, Second by Kelly, Approved 5-0 to accept Contract for Auditing Services from Deihl, Banwart, Bolton for $5,500

We received a verbal complaint about not being able to sleep at night due to loud barking at 408 Fulton. A complaint form has not been returned.
There was a threat incident at the school last week. The administration is trying to develop a safety plan in the event of an incident that would require the students to leave the building for safety. They asked if the community center could be a possible rendezvous point if needed. After discussion the council agreed that the community center could be a possible rendezvous point but also wanted the administration to consider other locations and to develop a plan the would limit the number of students at each rendezvous point and have one person in charge of access to each of those points.
We received the information for the annual Budget Workshop. It will be May 2, Iola, $60/registrant.

Motion by Kelly, Second by Esslinger, Approved 5-0 to send Charlene Bolinger and Sally Johnson to the Budget Workshop in Iola on May 2

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – speeding on city streets and Maple Rd. A discussion of possibly putting in speed bumps or dips to reduce the speeding. Also contacting the sheriff to request patrol at the end of the school day.
Councilwoman Kelly – there is a dip on Fifth Street north of her house that when large vehicles go over it, it shakes her house. Rich will order cold patch and fill in when weather is warmer.  
Councilwoman Ward – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Gas Project – Mayor Jurgensen stated that Steve Geiger would like to attend the pre-construction conference. Frank Young would like Mayor Jurgensen to talk to Kirk Stone about the easement. The existing easement will be too narrow when removing the tall trees. We need to see if he is ok with contractor using more than 20 feet or whether we need a temporary construction easement. Jurgensen asked Rich to call in a one call ticket to have that area marked, then walk the area with Mr Stone.

Medical Clinic – a market survey brochure was included in the council packet. Surveys can be submitted with the brochure or online at https://www.surveymonkey.com/r/UniontownMedicalClinic. The committee has begun presentations to city councils and Ruritan clubs in the surrounding area. Mark Warren has received a packet from the Governor’s office to apply for rural health designation.

Five Year Plan – 

Motion by Hartman, Second by Ward, Approved 5-0 to table discussion until next month

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 9:35.

Johnson called in at 9:27. Open meeting resumed at 9:35 with no action taken.

Moved by Ervin, Seconded by Kelly, Approved 5-0, to adjourn at 9:35 PM