CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires December 2025

Council Members
Jess Ervin, President of Council, term expires December 2025

Amber Kelly, term expires 
December 2025

Bradley Stewart, term expires December 2027

Danea Esslinger, term expires December 2027

Mary Pemberton, term expires December 2027

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2024 MEETING SCHEDULE                                        Utility Hearing Dates

         January 8 (MONDAY)                                                   January 31
         February 13                                                                  February 28
           March 12                                                                      March 27
            April 9                                                                          April 24
            May 14                                                                          May 29
           June 11                                                                         June 26
           July 9                                                                             July 31
          August 13                                                                      August 28
        September 10                                                              September 25
         October 8                                                                      October 30                 November 12                                                                November 27                 December 10                                                                December 26                                                                                                      (THURSDAY)

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
DECEMBER 12, 2023 REGULAR COUNCIL MEETING
The Regular Council Meeting on December 12, 2023 at Uniontown City Hall, was called to order at 8:00PM, due to schedule conflict with school activity, by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (8:01), Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
Mayor Jurgensen presented a plaque of appreciation to outgoing councilmember Josh Hartman

404 Washington repair followup – Mr O’Dell did not appear. Exterior of structure is not completed but has been made safe and secure. Exterior and interior work is continuing.

USD 235, Vance Eden – Mr Eden forgot after the music program. He wanted to address the council about support for a proposed grant project to construct preschool/daycare classrooms, office spaces, and community space for fitness center and computer lab.

CITIZENS REQUEST
None

Motion by Ervin, Second by Hartman, Approved 5-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:12PM

Meeting resumed at 8:12PM, no action taken.

FINANCIAL REPORT
Treasurer Bolinger present the November 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $393,424.49, Receipts $38,253.45, Transfers Out $3,026.00, Expenditures $184,870.35, Checking Account Closing Balance $243,781.59. Bank Statement Balance $252,410.86, including Checking Account Interest of $71.68, Outstanding Deposits $0, Outstanding Checks $8,629.27, Reconciled Balance $243,781.59. Water Utilities Certificates of Deposit $33,562.47, Sewer Utilities Certificate of Deposit $20,047.08, Gas Utilities Certificates of Deposit $33,841.33, Total All Funds, including Certificates of Deposit $331,232.47. Year-to-Date Interest in Checking Acct is $869.87, and Utility CDs $1,049.90 for a Total Year-to-Date Interest of $1,919.77. Also included the status of the Projects Checking Account for the month of November 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Loss for the month of November $149,642.90, Year-to-Date Net Loss $99,770.38. Budget vs Actual Water Fund YTD Revenue $109,948.84 (90.0%), Expenditures $103,590.71 (64.7%); Sewer Fund YTD Revenue $33,931.68 (92.0%), Expenditures $27,021.56 (65.6%); Gas Fund YTD Revenue $120,906.83 (77.2%), Expenditures $120,058.49 (53.3%); General Fund YTD Revenue $170,695.62 (114.0%), Expenditures $142,559.66 (77.0%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $8,841.12 (75.6%). The December 2023 estimated payables to date in the amount of $69,435.50 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:
Minutes of November 14, 2023 Regular Council Meeting and November 27, 2023 Special Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
City Superintendent Rich reported a sewer issue at 100 Second St. It is unsure whether the leaking line is the city’s or the property owners. Council directed him to determine the ownership of the line and fix if it is the city’s line.
He reported that the labor for the water valve replacement is estimated at $4,720 and estimated to be 12 weeks out.

Motion by Hartman, Second by Ervin, Approved 4-0 to table labor for valve replacement until January meeting

Rich asked about a water meter replacement plan. This will be put on the January agenda under new business.

Codes Enforcement Officer Coyan was not in attendance. Johnson reported that Animal Control Officer is monitoring the dogs at large on Washington Street and taking appropriate action.

Clerk Johnson received a request for donation for SOS (Send Off Seniors) party. Historically the city donates $100.

Motion by Kelly, Second by Ervin, Approved 5-0 to donate $100 to 2024 SOS Party

Johnson asked to not renew Zoom subscription. It has been used twice in the last three years. Council agreed to non-renew as we can always reactivate if needed. She did receive a late notice for renewal of smoothwall and did get it paid and renewed.
She also gave an update from the December 5 KDHE public meeting on the Lead Service Line Inventory being required by EPA and KDHE. KDHE does have grants available for assistance in getting accurate information for the inventory. Midwest Assistance Program (MAP) also has technical assistance available. She will be attending a MAP webinar in January. Some of the testing processes are changing and the acceptable level will be reduced from 15ppb to 10ppb
She provided governing body with a resource pamphlet from League of Kansas Municipalities and asked to not comply with request for Economic Development Survey as city has not expended anything for economic development. Clerk was directed to order a 2024 Governing Body Handbook for new councilmember.
Animal Control Officer Binford wanted to express her appreciation for the gift and council support.
Johnson also thanked the council for allowing her to be City Clerk.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – again conveyed his appreciation to other governing body members and city staff as his term is ending.
Councilwoman Kelly – nothing
Councilman Stewart – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Placemaking project – Blue Cross Blue Shield will present $10,000 grant check on December 18. Contractor is planning to begin as soon as weather permits.

Pond Project – contractor has contoured bank and is waiting on County to deliver rock. County rock crusher is broken down at this time. Mayor Jurgensen has given KDWPT biologist Don George an update on progress and discussed with him the weeds growing in the riprap on the west side. It is recommended to not spray with roundup or glyphosate. Mr George would like to view the areas of weeds and make herbicide recommendation.

NEW BUSINESS
2024 CMB off premises renewal-Union Station – 

Motion by Ervin, Second by Kelly, Approved 5-0 to renew Union Station’s CMB off premises license for 2024

Procurement Policy – after discussion, policy does not need changed. The wording on the invitation for bid needs to state that bid opening will be (up to 10 days) before council meeting and will be awarded at council meeting.

Financial/Utility Software – Clerk Johnson contacted four companies for quotes – Tyler Technologies, one time fees $60,570, annual fees $20,645; MuniBilling, one time fees $2,390, annual fees $5,208; gWorks, one time fees $1,500, annual fee $2,030; and Edmunds, one time fees $10,000-12,000, annual fees $7,000. She recommended gWorks as they have the lowest quote plus we already use gWorks desktop Utility Billing module. There will be no onboarding/implementation cost for utility billing. All quotes are for cloud-based software.

Motion by Ervin, Second by Hartman, Approved 5-0 to purchase gWorks Finance Hub and Utility Billing Hub cloud-based software

Employee Benefits-Health Insurance – Clerk Johnson presented the three options she found. None can be used until we have an employee to insure. Once an employee is hired, she recommends KMIT as the best option for long term health benefits.

Moved by Kelly, Second by Hartman, Approved 5-0, to adjourn at 9:59PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
NOVEMBER 27, 2023 SPECIAL COUNCIL MEETING
The Special Council Meeting on November 27, 2023 at Uniontown City Hall, was called to order at 6:00PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, Amber Kelly, and Brad Stewart. Also in attendance for all or part of the meeting was City Clerk Sally Johnson.

Discuss ordinance regulating council pay – review and discussion of the draft ordinance presented.  

Motion by Hartman, Second by Kelly, Approved 4-0 to adopt amended Ordinance No. 203, an ordinance establishing compensation for members of the governing body of the city of Uniontown, Kansas.

Motion by Hartman, Second by Kelly, Approved 4-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance, job duties, and benefits of non-elected personnel, the open meeting to resume at 7:40PM

Clerk Johnson called in at 7:30PM. Open meeting resumed at 7:40PM. Council asked Clerk Johnson to gather information about health insurance coverages/plans and costs from KMIT, Fort Scott Area Chamber of Commerce, and Kansas Rural Water Association.

Motion by Hartman, Second by Kelly, Approved 4-0 to table insurance benefit discussion until December 12, 2023 meeting

Moved by Hartman, Second by Kelly, Approved 4-0, to adjourn at 8:43PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
NOVEMBER 14, 2023 REGULAR COUNCIL MEETING
The Regular Council Meeting on November 14, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were Zach Snyder and Stevie Amos (Thomas Construction), Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
Placemaking Project – bid opening – this is for 34’ X 65’ X 6” pickleball court, 2 bids received, Rogers & Sons Concrete, $18,430 and Marbery Excavation & Hauling, $20,650. Bid tabulation attached.

Motion by Hartman, Second by Esslinger, Approved 3-0 to accept bid from Rogers & Sons Concrete in the amount of $18,430

Clerk Johnson stated that acknowledgement for the BCBS Pathways Grant of $10,000 was received, needs signed, and returned.

Motion by Hartman, Second by Esslinger, Approved 3-0 to authorize Sally Johnson to sign the BCBS Pathways Grant acknowledgement and return

Pond Project – bid opening – this for Phase II of riprapping bank, 3 bids received, Rogers & Sons Concrete, $13,500; Marbery Excavation & Hauling, $6,680; and Thomas Construction Inc, $28,024. Bid tabulation attached.

Motion by Stewart, Second by Esslinger, Approved 3-0 to accept bid from Marbery Excavation & Hauling in the amount of $6,680

Clerk Johnson has ordered/received weed barrier. She ordered one designed to go under driveways this time.

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger present the October 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $395,312.22, Receipts $37,931.52, Transfers Out $12,776.00, Expenditures $27,043.25, Checking Account Closing Balance $393,424.49. Bank Statement Balance $399,580.44, including Checking Account Interest of $84.55, Outstanding Deposits $0, Outstanding Checks $6,155.95, Reconciled Balance $393,424.49. Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $480,508.04. Year-to-Date Interest in Checking Acct is $798.19, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,480.76. Also included the status of the Projects Checking Account for the month of October 2023, Beginning Balance $0, Receipts $562.50, Expenditures $562.50, Ending Balance $0. October Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00; for Total Transfers of $12,776.00. Net Loss for the month of October $1,887.73, Year-to-Date Net Income $49,872.52. Budget vs Actual Water Fund YTD Revenue $100,111.61 (81.9%), Expenditures $94,509.42 (59.0%); Sewer Fund YTD Revenue $31,115.85 (84.4%), Expenditures $25,225.57 (61.3%); Gas Fund YTD Revenue $112,721.15 (72.0%), Expenditures $111,228.80 (49.4%); General Fund YTD Revenue $156,439.58 (104.5%), Expenditures $133,070.97 (71.8%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $6,183.82 (52.9%). The November 2023 estimated payables in the amount of $185,122.07 were presented which includes invoice for street resurfacing.

CONSENT AGENDA
Motion by Hartman, Second by Esslinger, Approved 3-0, to approve Consent Agenda as amended:
Minutes of October 10, 2023 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

Motion by Hartman, Second by Stewart, Approved 3-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 7:55.

Motion by Stewart, Second by Hartman, Approved 3-0 to extend executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:20.

Clerk Johnson called in at 8:00, out at 8:15.

Motion by Stewart, Second by Hartman, Approved 3-0 to extend executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:52.

Johnson called in at 8:25, out at 8:52. Open meeting resumed at 8:52. Council asked if schedule a special meeting for executive session for non-elected personnel could they also include discussion of the council pay ordinance. Yes, they can. They would like to have meal provided for special meeting.

Motion by Hartman, Second by Esslinger, Approved 3-0 to schedule a special meeting for November 27, 6PM, to dicuss ordinance regulating council pay and executive session for non-elected personnel exception.

DEPARTMENT REPORTS
City Superintendent Rich reported that the incoming water valve is not closing completely. He is currently shutting off the master meter when the pump is not running. He has replaced the solenoid which was also leaking. Can’t find anyone to work on the leaking valve. We can order a new one like we currently have or we can order a different valve but would possibly not be the same size and would cost more to replace. Either valve would probably have a 4-6 week delivery.

Motion ;by Hartman, Second by Esslinger, Approved 3-0 to order new valve like existing valve from Mid America Valve

Codes Enforcement Officer Coyan reported that 404 Washington has started construction. 102 Franklin received letter on 10/31 and have started piling up dead tree/brush. 201 Fulton letter was sent to attorney handling the foreclosure. The attorney was to notify the lender and/or owner to address the issue. After discussion, due to the time of year and other properties in town with ditches not mowed, City will not pursue this until spring.

Clerk Johnson reported on information received from KDHE on the Lead Service Line Inventory and a scheduled public hearing on the Lead and Copper Rule Revision Rule Implementation in Chanute on December 5, 7PM.
KMGA May 1, 2024 through April 20, 2025 Projected Gas Volumes were received.

Motion by Hartman, Second by Stewart, Approved 3-0 to accept KMGA proposed Projected Gas Schedule for May 1, 2024 through April 30, 2025

Johnson also reported on the KMU Regional Meeting and the KSGFOA Fall conference.
KMU is hosting a virtual 2024 Legislative & Regulatory Outlook on December 1, 10AM. She has registered to attend.

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – nothing
Councilman Hartman – conveyed his appreciation for the City and staff during his time on the council. He will be unable to attend the December meeting, so said goodbye tonight.
Councilwoman Kelly – absent
Councilman Stewart – nothing
Mayor Jurgensen – has been receiving reports of dogs at large in the 300 block of Washington St. He will ask Animal Control to followup.  

OLD BUSINESS
Street project – work is completed. Mayor Jurgensen and City Superintendent Rich met with contractor to discuss some areas of concern. Work is warranted until October 27, 2024. Contractor will come in to repair areas of concern next summer while working in the area.

Mural Grant – we have received the third and final payment from grant.

NEW BUSINESS
Council Pay Ordinance – tabled until special meeting on November 27, 2023.

Procurement Policy – 

Motion by Hartman, Second by Esslinger, Approved 3-0 to table discussion of current procurement policy to the December 12, 2023 meeting.

Moved by Hartman, Second by Stewart, Approved 3-0, to adjourn at 9:57PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
OCTOBER 10, 2023 REGULAR COUNCIL MEETING
The Regular Council Meeting on October 10, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Danny Taylor, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
Region H Multi-Hazard, Multi-Jurisdictional Mitigation Plan – Clerk Johnson communicated with Bourbon County Emergency Management that we adopted resolution to continue in June, 2022, and sent updates to the city’s portion of the plan. There has been no acknowledgement of the communication. She will followup.

Motion by Hartman, Second by Ervin, Approved 5-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:20, include Sally Johnson.

Open meeting resumed at 7:20PM. No action taken.

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger present the September 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $385,053.49, Receipts $46,930.23, Transfers Out $3,026.00, Expenditures $33,645.50, Checking Account Closing Balance $395,312.22. Bank Statement Balance $404,186.79, including Checking Account Interest of $82.69, Outstanding Deposits $0, Outstanding Checks $8,874.57, Reconciled Balance $395,312.22. Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $482,395.77. Year-to-Date Interest in Checking Acct is $713.64, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,396.21. Also included the status of the Projects Checking Account for the month of September 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of September $10,258.73, Year-to-Date Net Income $51,760.25. Budget vs Actual Water Fund YTD Revenue $90,189.41 (73.8%), Expenditures $84,841.97 (53.0%); Sewer Fund YTD Revenue $28,217.64 (76.5%), Expenditures $23,385.57 (56.8%); Gas Fund YTD Revenue $109,050.40 (69.6%), Expenditures $98,075.55 (43.6%); General Fund YTD Revenue $150,127.90 (100.2%), Expenditures $120,383.02 (65.0%); and Special Highway YTD Revenue $6,100.03 (81.8%), Expenditures $3,713.22 (31.8%). The October 2023 estimated payables in the amount of $35,838.69 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:
Minutes of September 12, 2023 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
City Superintendent Rich on vacation.

Codes Enforcement Officer Coyan reported that he hasn’t seen any progress yet on 404 Washington, they have until December 1 to complete exterior. The dead tree at 505 Wall has been removed. 201 Fulton, 303 Third, 401 Sherman, 201 Franklin, 307 Washington, and 306 Washington grass/weeds were discussed. Coyan will talk to or send letters as needed. Clerk Johnson will get contact information for 201 Fulton and 201 Franklin for him. There are broken limbs hanging in a tree on the easement between 406 and 408 Fulton.

Clerk Johnson reported on the KRWA webinar she attended regarding Lead Service Line Inventory and workshop on Alcohol Beverage Control. She also handed out information on PFAS class action suit and Cybersecurity.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – would like council salary put on agenda next month. Clerk Johnson is to present a draft ordinance on amount and regulations for council pay.
Councilman Stewart – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Electrical in Park – 30AMP outlets have been requested for use for food trucks not during an event.

Motion by Ervin, Second by Kelly, Approved 5-0 to set the fee for use of 30AMP outlets at $15

Street project – contractor will be in town October 12 to visit with Rich about the project and plan to begin on October 13. Council asked to have procurement policy on next month’s agenda to review and amended, if needed.

Mural Grant – we have received the second payment from grant.

Placemaking Project – Blue Cross Blue Shield will be sending us the grant application that has to be filled out online. Multi-use of the court was discussed. Specs for the project for bid request was discussed. Johnson will draw up bid invitation, have reviewed,
 and then sent out to area contractors.

Pond Project – signed contract has been received. We can request bids. They do not have to be sealed bids. Johnson will order the weed barrier needed. Weeds coming through current weed barrier was discussed. Johnson will ask Don George, KDWPT, what herbicide is acceptable.

NEW BUSINESS
Messaging System – council reviewed the information on several different systems and will not pursue at this time.

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:39PM