CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2022

Council Members
Jess Ervin, President of Council, term expires January 2022

Amber Kelly, term expires January 2022

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EVERY MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2018 MEETING SCHEDULE                                        Utility Hearing Dates

          January 8                                                                    January 31
         February 13                                                                 February 28
           March 13                                                                      March 28
            April 10                                                                          April 25
            May 8                                                                            May 30
           June 12                                                                          June 27
           July 10                                                                            July 25
          August 14                                                                       August 29
        September 11                                                               September 26
         October 9                                                                     October 31
        November 13                                                                November 28                 December 11                                                                December 26



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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
APRIL 12, 2018 SPECIAL COUNCIL MEETING
The Special City Council Meeting held on April 12, 2018, at Uniontown City Hall was called to order at 6:44 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson and Eddie Tanner.

Motion by Ervin, Second by Kelly, Approved 3-0 to recess into executive session pursuant to the non-elected personnel matters exception, KSA 75-4319(b)(1) in order to interview for part-time, as needed maintenance position, the open meeting to resume at 7PM.

Superintendent Rich and Clerk Johnson were asked into meeting. Tanner was called in at 6:50.Open meeting called back to order at 7:00 by Mayor Jurgensen.

Motion by Ervin, Second by Ward, Approved 3-0 to hire Eddie Tanner as part-time, as needed, maintenance for $10/hour

Moved by Kelly, Seconded by Ervin, Approved 3-0, to adjourn at 7:05 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
APRIL 10, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on April 10, 2018, at Uniontown City Hall was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:07), Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, Samantha Pritchett, and Brad Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
Brad Johnson gave a presentation on rivercane. He would like permission to plant rivercane and other vegetation around the Uniontown School Pond to diversify and use as a teaching tool. Rivercane in a type of bamboo that can get up to 15’ tall, is an evergreen, and does slowly spread as a runner. It has a dense root system that will deter erosion. The Council told him that any vegetation addition would have to be approved by Don George, KDWPT biologist, before they would consider giving permission.

FINANCIAL REPORT
Treasurer Bolinger gave the March 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $494,487.75, Receipts $50,515.09, Transfers Out $8,276.00, Expenditures $33,618.38, Checking Account closing Balance $503,108.46. Bank Statement Beginning Balance $504,654.35, including Checking Account Interest of $63.81, Outstanding Deposits $0, Outstanding Checks $1,545.89, Ending Balance $503,108.46. Water Utilities Certificates of Deposit $23,542.21, Sewer Utilities Certificate of Deposit $13,880.14, Gas Utilities Certificates of Deposit $81,200.43, Total All Funds, including Certificates of Deposit $621,731.24. Year-to-Date Interest in Checking Acct is $179.79 and Utility CDs $99.80 for a Total Year-to-Date Interest of $279.59. Also included the status of the Projects Checking Account for the month of March 2018, Beginning Balance $17,882.54, Receipts $0, Expenditures $0, Ending Balance $17,882.54. March Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Water Utility Fund to Capital Improvement-Streets $1,250.00, from Gas Utility Fund to Capital Improvement-Streets $1,250.00, from Sewer Utility Fund to Capital Improvement-Streets $1,000.00, from General Fund to Capital Improvement-Streets $250.00, from Sewer Utility Fund to Capital Improvement-Maintenance Vehicle $500.00, from General Fund to Capital Improvement-Maintenance Vehicle $500.00, and from Gas Utility Fund to Capital Improvement-Maintenance Vehicle $500.00 for Total Transfers of $8,276.00. Net Income for the month of March $8,620.71, Year-to-Date Net Income $50,200.83. Budget vs Actual Water Fund YTD Revenue $23,493.67 (25.8%), Expenditures $24,153.03 (19.6%); Sewer Fund YTD Revenue $8,647.39 (24.3%), Expenditures $8,782.06 (9.8%); Gas Fund YTD Revenue $67,242.52 (59.1%), Expenditures $19,241.49 (5.2%); General Fund YTD Revenue $39,723.97 (35.1%), Expenditures $23,782.09 (13.1%); and Special Highway YTD Revenue $1,821.26 (25.5%), Expenditures $0 (0.0%). The April 2018 estimated payables in the amount of $39,662.07 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda including:
Minutes of March 13, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich went over the communication from Jeff Lamfers, KRWA, from his visit to our water system last month. Clerk Johnson will contact Fort Scott and C2 about being notified when free chlorine burnout is going to be done. Notice of free chlorine burnout will be put in the newsletter, on the webpage and posted about town. The older test kit is not reading correctly. It is three years old and the manufacturer warranty is two years. Council told him to order another one. Rich is attending a workshop presented by the manufacturer of our test kit. He will take both test kits with him to this workshop.  
The fall arrest cable system and railing has been installed at the water tank. The drain pipe and the manway gasket have also be replaced.

Code Enforcement Officer Coyan gave an update on 102 Franklin. He sent them a letter stating they had 15 days to remove the trailer from the premises. They have asked for an extension as they are looking for someone to help safely take down the walls.  

Motion by Esslinger, Second by Kelly, Approved 4-0 to give 102 Franklin a 15 day extension (to April 28), with another 15 days available if weather is uncooperative and they contact City Hall to request it

He also gave an update on the demolition of 112B Second St. The owners are waiting for the removal of the equipment, then the contractor will begin demolition. He will visit with Mr Kite again about the demolition of 112A Second St.

Clerk Johnson reported that the school’s Community Service Day will be May 11 this year and the students asked if the City wanted them to do anything for them. After discussion, it was recommended to ask them to wash the playground equipment and the shelter floors and to also recommend they contact the Garden Club to see if they needed any assistance with the planter boxes around town
Citywide yard sales and cleanup was discussed.

Motion by Ervin, Second by Hartman, Approved 4-0 to set Spring Citywide Cleanup on May 5-6 with three dumpsters, Fall Citywide Cleanup on August 25-26 with two dumpsters, and Citywide Yard Sales on August 18

We have received LUCA packet from US Census Bureau. Clerk Johnson has 120 days from date of receipt to complete the update and return. She has started and has found some addresses that need updated. She plans on having it completed and returned before the 120 day deadline.
There is a CDBG Application Workshop on April 18 in Topeka. Deadline to register was April 9. Mayor Jurgensen had Clerk Johnson register to go before the deadline; therefore City Hall will be closed April 18.
She requested using her remaining vacation before the end of her year. She will be on vacation May 3, 4, 16, 17 and 25.
There is an Asset Management Workshop, April 18 and a Rates and Financial Planning Workshop, April 19 in Pittsburg presented by WSU at no cost. No one will be able to attend.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – reported of a complaint that the Animal Control Officer was baiting dogs to get them to come out of yards. Clerk Johnson didn’t think that was happening but she would speak to her about it. Councilman Ervin asked if anyone had claimed the dog in impound. He is scheduled to be taken to ACARF Saturday, April 14.
Councilman Hartman – nothing
Councilwoman Kelly – nothing  
Councilwoman Ward – absent
Mayor Jurgensen – asked about asphalt/cold patch from the County. Superintendent Rich had emailed Jim Harris to order asphalt and the response was that the County did not sell asphalt. Mayor Jurgensen will contact the County about this.

OLD BUSINESS
Gas Project – Notice of Award was sent to NPL Construction Co. Received an email today that they were ordering the bonds tomorrow. As soon as bonds are approved by engineer and CDBG we will schedule the pre-construction conference and have the contract signing at that time. Notice to Proceed could possibly still be May 1 but may have to be changed to later in the month.

Medical Clinic – the committee members reported that they had been making presentations to area Councils and for the most part receiving positive responses. The next committee meeting is April 12, 7pm at the Community Center. Councilwoman Kelly asked about drug dispensing and suggested the implementation of a drug vending machine.

Pond – we received the written bid from Cutler, $93,000. We will wait to see what Don George says about planting vegetation to prevent erosion before proceeding.

Five Year Plan – 

Motion by Ervin, Second by Esslinger, Approved 4-0 to table discussion until next month

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 4-0 to recess into executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:25.

Rich called in at 8:15, Johnson called in at 8:20. Open meeting resumed at 8:25.

Motion by Ervin, Second by Hartman, Approved 4-0 to extend executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 8:30

Johnson called in at 8:25, out at 8:27, Bolinger called in at 8:27, out at 8:29. Open meeting resumed at 8:30, no action taken.

Moved by Ervin, Seconded by Hartman, Approved 4-0, to adjourn at 8:34 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MARCH 13, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on March 13, 2018, at Uniontown City Hall was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, Seth Martin, and Carey Spoon, SEK Regional Planning Commission.

SPECIAL CONSIDERATIONS/PROJECTS
Carey Spoon, SEK Regional Planning Commission, explained to the Council the procedures that have to be followed because there was only one bid received for the CDBG Gas System Improvement project. A letter, signed by the Mayor, will have to be submitted to KDOC with documentation showing who the invitation to bid was sent to, who attended the pre-bid conference, and how many bid packets were picked up. The letter was signed by Mayor Jurgensen and Ms Spoon took it with her to mail. She suggested that the Council authorize Mayor Jurgensen to sign the Notice of Award upon the approval of the single bidder by KDOC to save time and not have to call a special meeting.

Motion by Hartman, Second by Ervin, Approved 5-0 to authorize Mayor Jurgensen to sign the Notice of Award upon approval of the single bidder by KDOC

Ms Spoon left at 7:09.

CITIZENS REQUESTS
Seth Martin requested a new whistle for his driveway as the current one is too low and appears to be plugged. The inlet is 10” AC pipe and the outlet is 8” steel pipe. Superintendent Rich said we had a 12” plastic culvert in stock.

Motion by Hartman, Second by Kelly, Approved 5-0 to replace culvert at 401 Hill St with 12” plastic culvert

Martin asked that something be put in the newsletter regarding speeding on city streets. Clerk Johnson will address.
He also reported that they have noticed what appears to be mold on the playground equipment in the park. Superintendent Rich will power wash the equipment.
Mr Martin left at 7:14.

FINANCIAL REPORT
Treasurer Bolinger went over the analysis of the Gas Utility Fund and Water Utility Fund for 2016, 2017, and to date in 2018 as requested by the Council. She then gave the February 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $491,054.28, Receipts $48,291.74, Transfers Out $3,026.00, Expenditures $41,832.27, Checking Account closing Balance $494,487.75. Bank Statement Beginning Balance $494,672.45, including Checking Account Interest of $56.47, Outstanding Deposits $0, Outstanding Checks $184.70, Ending Balance $494,487.75. Water Utilities Certificates of Deposit $22,038.54, Sewer Utilities Certificate of Deposit $13,880.14, Gas Utilities Certificates of Deposit $81,138.07, Total All Funds, including Certificates of Deposit $611,544.50. Year-to-Date Interest in Checking Acct is $115.98 and Utility CDs $33.77 for a Total Year-to-Date Interest of $149.75. Also included the status of the Projects Checking Account for the month of February 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $119.00, Ending Balance $17,882.54. February Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of February $3,433.47, Year-to-Date Net Income $41,580.12. Budget vs Actual Water Fund YTD Revenue $15,515.44 (17.0%), Expenditures $15,186.85 (12.3%); Sewer Fund YTD Revenue $5,721.00 (16.0%), Expenditures $3,929.01 (4.4%); Gas Fund YTD Revenue $44,932.17 (39.5%), Expenditures $10,577.37 (2.9%); General Fund YTD Revenue $30,633.82 (27.0%), Expenditures $14,476.88 (7.8%); and Special Highway YTD Revenue $1,821.26 (25.5%), Expenditures $0 (0.0%). The March 2018 estimated payables in the amount of $38,909.68 were presented.  

Council had also asked for summary information on 105 Third St. This information was presented by Clerk Johnson with the total expense to date for property $6,048.09.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of February 13, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich informed the Council that Jeff Lamfers, KRWA, was here to evaluate our water system. He took many notes. He hasn’t received a report from Mr Lamfers yet.
308 Union would also like a culvert for their drive. They have one at the end of the trailer but not the end of the drive. We have the pipe on hand.

Motion by Ervin, Second by Hartman, Approved 5-0 to put culvert in at end of drive at 308 Union

405 Sherman would also like to extend their culvert the full width of their drive; however it would butt up to 403 Sherman’s drive. We will need to speak to owner of 403 Sherman before doing anything.
He showed the Council the drain valve that was replaced and a picture of the drain pipe at the water tank. TankSpek submitted a quote of $420/hour not to exceed two hours to cut off drain pipe and weld on a new pipe provided by us. Rich has found a 4”x10” steel pipe that is threaded on one end, cost $32.61. TankSpek also provided a quote of $75 to replace the manway gasket.

Motion by Esslinger, Second by Hartman, Approved 5-0 to purchase 4”x10” steel pipe for $32.61 and accept TankSpek quotes for weld repair, $840, and manway gasket, $75

Code Enforcement Officer Coyan talked about the complaint of a dog bite by a pit bull. A letter was sent to 404 Washington informing them that a child had gone into their yard and was bitten by a pit bull pup. The letter also informed them that pit bulls are a banned breed in the city limits. Clerk Johnson reported that owner of 404 Washington came in, said the pups were strays, couldn’t find owner, and got rid of them. He also asked it the ban could be lifted or repealed. He was advised to talk to the council. It was recommended by Coyan and the Council to not repeal the ordinance banning pit bull/pit bull mix breeds.
Clerk Johnson informed the council that there are 28 households that have not registered approximately 43 pets. Animal Control Officer Binford will begin issuing citations this weekend.
A person asked Clerk Johnson if the City would consider a grant to repair the café building. She received some information from Carey Spoon that the City could apply for a grant on behalf of the owner and the owner would be responsible for all costs. This was not an option that was presented at the condemnation hearing; therefore, it will not be considered now.
The wind blew the roof off the trailer at 102 Franklin. The owner(s) have been notified and are supposed to be getting it removed.

Clerk Johnson reported that Lane Cutler had been out to look at the pond and was working on a bid for the CFAP grant application for riprapping the school pond. There has been enough of the bank washed away that there is no base in parts of the bank to anchor the riprap. He and Don Pemberton have been working together to determine the best way to build a base for the riprap. The verbal estimate to riprap the entire pond was $93,000. She was directed to contact Don George, KDWPT.
Received the Contract for Auditing Services for the 2017 financial audit from Diehl, Banwart, Bolton with a slight increase in fee. Audit will be scheduled in May if contract is accepted.

Motion by Ervin, Second by Kelly, Approved 5-0 to accept Contract for Auditing Services from Deihl, Banwart, Bolton for $5,500

We received a verbal complaint about not being able to sleep at night due to loud barking at 408 Fulton. A complaint form has not been returned.
There was a threat incident at the school last week. The administration is trying to develop a safety plan in the event of an incident that would require the students to leave the building for safety. They asked if the community center could be a possible rendezvous point if needed. After discussion the council agreed that the community center could be a possible rendezvous point but also wanted the administration to consider other locations and to develop a plan the would limit the number of students at each rendezvous point and have one person in charge of access to each of those points.
We received the information for the annual Budget Workshop. It will be May 2, Iola, $60/registrant.

Motion by Kelly, Second by Esslinger, Approved 5-0 to send Charlene Bolinger and Sally Johnson to the Budget Workshop in Iola on May 2

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – speeding on city streets and Maple Rd. A discussion of possibly putting in speed bumps or dips to reduce the speeding. Also contacting the sheriff to request patrol at the end of the school day.
Councilwoman Kelly – there is a dip on Fifth Street north of her house that when large vehicles go over it, it shakes her house. Rich will order cold patch and fill in when weather is warmer.  
Councilwoman Ward – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Gas Project – Mayor Jurgensen stated that Steve Geiger would like to attend the pre-construction conference. Frank Young would like Mayor Jurgensen to talk to Kirk Stone about the easement. The existing easement will be too narrow when removing the tall trees. We need to see if he is ok with contractor using more than 20 feet or whether we need a temporary construction easement. Jurgensen asked Rich to call in a one call ticket to have that area marked, then walk the area with Mr Stone.

Medical Clinic – a market survey brochure was included in the council packet. Surveys can be submitted with the brochure or online at https://www.surveymonkey.com/r/UniontownMedicalClinic. The committee has begun presentations to city councils and Ruritan clubs in the surrounding area. Mark Warren has received a packet from the Governor’s office to apply for rural health designation.

Five Year Plan – 

Motion by Hartman, Second by Ward, Approved 5-0 to table discussion until next month

NEW BUSINESS
Motion by Ervin, Second by Hartman, Approved 5-0 to recess into executive session for non-elected personnel performance evaluation relating to the non-elected personnel exception, KSA 75-4319(b)(1), the open meeting to resume at 9:35.

Johnson called in at 9:27. Open meeting resumed at 9:35 with no action taken.

Moved by Ervin, Seconded by Kelly, Approved 5-0, to adjourn at 9:35 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
FEBRUARY 13, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on February 13, 2018, at Uniontown City Hall was called to order at 7:00 PM by President of the Council Ervin. Council members present were Jess Ervin, Danea Esslinger (arrived 7:35), Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, and City Treasurer Charlene Bolinger.

Motion by Hartman, Second by Ward, Approved 3-0 to amend the agenda to remove the personnel executive session from New Business on the agenda

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger gave the January 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $452,907.63, Receipts $56,750.18, Transfers Out $3,026.00, Expenditures $15,577.53, Checking Account closing Balance $491,054.28. Bank Statement Beginning Balance $491,146.63, including Checking Account Interest of $59.51, Outstanding Deposits $0, Outstanding Checks $92.35, Ending Balance $491,054.28. Water Utilities Certificates of Deposit $22,025.22, Sewer Utilities Certificate of Deposit $13,866.65, Gas Utilities Certificates of Deposit $81,131.11, Total All Funds, including Certificates of Deposit $608,077.26. Year-to-Date Interest in Checking Acct is $59.51 and Utility CDs $0 for a Total Year-to-Date Interest of $59.51. Also included the status of the Projects Checking Account for the month of January 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $0, Ending Balance $18,001.54. January Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of January $38,146.65, Year-to-Date Net Income $38,146.65. Budget vs Actual Water Fund YTD Revenue $7,754.77 (8.5%), Expenditures $5,916.80 (4.8%); Sewer Fund YTD Revenue $2,872.25 (8.1%), Expenditures $1,967.74 (2.2%); Gas Fund YTD Revenue $14,921.26 (13.1%), Expenditures $3,739.23 (1.0%); General Fund YTD Revenue $25,9654.64 (22.9%), Expenditures $6,979.76 (3.8%); and Special Highway YTD Revenue $1,821.26 (25.5%), Expenditures $0 (0.0%). The February 2018 estimated payables in the amount of $43,767.66 were presented.  

CONSENT AGENDA
Motion by Hartman, Second by Ward, Approved 3-0, to approve Consent Agenda including:
Minutes of January 8, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich presented a quote was received from Diving Services for tank cleaning and video inspection for $1,895. A quote for epoxy repair that was identified in 2011 and was supposed to be done in 2012 but wasn’t and will be done this year if approved for $2,895 (quote did not change from 2011) was also presented. Diving Services recommended the tank cleaning/inspection be done every three to five years. It was recommended to budget the cleaning/inspection to be done every three to five years. He also informed the Council that he had contacted Jeff Lamfers, KRWA, for assistance in determining the low chlorine residuals we have been experiencing. He recommended having the tank cleaned with straight chlorine; however, Diving Services does not do that. Mr Lamfers suggested tweaking the daily sampling/testing procedures just a bit by using two pillow packets of 10mL regent. Mr Lamfers will also be doing some more investigating of the system and will report back. There is a valve leaking at the tank; the tank will have to be drained to replace the valve. A new valve has been ordered. Mayor Jurgensen also wants the rear hatch gasket replaced. They will replace the valve and gasket once we get some rain so the fire department doesn’t need the water in the tank.
Councilman Hartman thanked City staff for handling the questions/comments regarding the water low chlorine and the strong chlorine smell from the public.


Motion by Hartman, Second by Ward, Approved 3-0 to accept the quote from Diving Services for cleaning and video inspection in the amount of $1895 and to accept the epoxy repair quote for $2,895 depending on the outcome of the inspection.

Rich presented a quote for commercial gas meters. He will be completing the cycle of replacing the residential meters this year. He asked to order only 10 residential meters this year instead of 20 as that should cover all that need replaced other than those being replaced as part of the gas project. Council agreed to this plan. There are four commercial meters in the system and Council agreed that they also need replaced and that would be a 2019 project after the current gas project is completed.
He also brought to the attention of the Council that the bid that was approved for the fall arrest cable system at the water tank has increased $183 due to price increases after the first of the year. Council agreed to go ahead and order the system at the current pricing.

Codes Enforcement Officer Coyan reported that the culvert at 502 Sherman has been removed. The people that were living in the camper at 303 Washington are no longer living there. The camper that appeared to be lived in at 202 Fourth St is not being lived in, they have it plugged in to keep it from freezing and do sometimes sit out there and play games/watch television. The demolition of the two buildings on Second St has not started yet due to weather.

Clerk Johnson asked the Council to attend the Spring Municipal Court Clerks Conference in Wichita on March 9. Office of Judicial Administration reimburses the clerks personally for lodging, meals and mileage. She would like to also attend the CCMFOA Spring Conference in Wichita, March 21-23, registration $325, plus mileage/lodging.

Motion by Esslinger, Second by Hartman, Approved 4-0 to allow Sally Johnson to attend Spring Municipal Court Clerks Conference, March 9 and CCMFOA Spring Conference, March 21-23, both in Wichita

Johnson informed the Council that the CFAP grant application must be submitted by June 1. She is applying for riprap for the school pond. She has asked for a quote from Cutler for the application process.
She received an email this afternoon from SEK Regional Planning Commission that the KDOC is asking for input on other CDBG funding opportunities. It was suggested to let them know that we are interested in funding for sidewalks/crosswalks and curb/guttering. Suggestions must be submitted by February 21.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – has received complaints from citizen about neighbors’ dogs going to the bathroom in his yard. She suggested he speak with the neighbors first, then file a complaint with City Clerk if not resolved.
Councilman Hartman – nothing
Councilwoman Kelly – absent  
Councilwoman Ward – nothing
Mayor Jurgensen – absent

OLD BUSINESS
Gas Project – Advertisement for Bid has been published and sent to several contractors. Pre-bid conference is February 21, 1:30 PM, bid opening is March 7, 1:30 PM, and bid award will be at the March 13 regular council meeting.

Medical Clinic – the committee met on February 1 and sub-committees were formed. They will meet again on February 22 to discuss progress made by sub-committees.

Motion by Hartman, Second by Ward, Approved 4-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 8:05 PM with Clerk Johnson invited into meeting

Open meeting resumed at 8:05 PM, no action.

NEW BUSINESS
Five Year Plan – Mayor Jurgensen would like for everyone to fill out the Five Year Planning sheet in order to determine what the focus should be for the next five years. Clerk Johnson will email the sheet to all to be returned in the next couple of weeks and will have the data compiled for the next meeting

Moved by Hartman, Seconded by Ward, Approved 4-0, to adjourn at 8:19 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JANUARY 8, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on January 8, 2018, at Uniontown City Hall was called to order at 7:12 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived 7:14), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, and Mary Beerbower.

SPECIAL CONSIDERATIONS/PROJECTS
Swear in elected officials – Mayor Jurgensen, Councilman Ervin, and Councilwoman Kelly were sworn in by Clerk Johnson.

Condemnation Hearings – 112 A & 112B Second Street – Mr Kite did not appear for the hearing for 112 A Second Street, he did state by phone that he knew the building needed to come down and that he was still looking for someone to do that. Mrs Beerbower was here and stated that it will cost too much to fix and she had been getting bids for the demolition. She indicated that they had found someone out of Nevada, MO that would be able to take both buildings down for a reasonable price. Council discussed with Mrs Beerbower a timeline for removal. All agreed that six months would be ample time to complete.

Motion by Ervin, Second by Ward, Approved 5-0 to adopt Resolution No. 2018-0108-2 finding 112A Second Street a dangerous and unfit structure directing that the structure be removed and the premises made safe and secure and Resolution No. 2018-0108-3 finding 112B Second Street a dangerous and unfit structure directing that the structure be removed and the premises made safe and secure

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger was ill, Council reviewed reports for December 2017 without verbal report being given. Beginning Checking Account Balance for all funds was $467,317.94, Receipts $50,000.54, Transfers Out $21,775.46, Expenditures $42,635.39, Checking Account closing Balance $452,907.63. Bank Statement Beginning Balance $468,815.08 Outstanding Deposits $0, Outstanding Checks $15,907.45, Checking Account Interest $59.93, Ending Balance $452,907.63. Water Utilities Certificates of Deposit $22,025.22, Sewer Utilities Certificate of Deposit $13,866.65, Gas Utilities Certificates of Deposit $81,131.11, Total All Funds, including Certificates of Deposit $569,930.61. Year-to-Date Interest in Checking Acct is $624.79 and Utility CDs $444.43 for a Total Year-to-Date Interest of $1,069.22. Also included the status of the Projects Checking Account for the month of December 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $0, Ending Balance $18,001.54. December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 , from Water Utility to General Fund $3,000.00, from Gas Utility to General Fund $3,000.00, from Sewer Utility to General Fund $2,000.00, from Water Utility to Capital Improvement – Unspecified $1,000.00, from Gas Utility to Capital Improvement – Unspecified $3,000.00, from Sewer Utility to Capital Improvement – Unspecified $1,000.00, from General Fund to Capital Improvement – Unspecified $3.000.00, from Sewer Utility to Capital Improvement – Maintenance Vehicle $500.00, from General Fund to Capital Improvement – Maintenance Vehicle $500.00, from Gas Utility to Capital Improvement – Maintenance Vehicle $500.00, from Water Utility to Capital Improvement – Chlorinator/Scada $1,250.00, from Gas Utility to Security Meter Deposit Interest $1.64, from Water Utility to Security Meter Deposit Interest $0.82 for Total Transfers of $21,775.46. Net Loss for the month of December $14,410.31, Year-to-Date Net Loss $2,602.44. Adjusted Budget vs Actual Water Fund YTD Revenue $95,322.19 (104.7%), Expenditures $98,659.19 (94.8%); Sewer Fund YTD Revenue $34,733.06 (97.4%), Expenditures $49,528.88 (98.7%); Gas Fund YTD Revenue $127,559.86 (97.7%), Expenditures $125,893.36 (64.4%); General Fund YTD Revenue $113,741.10 (101.9%), Expenditures $125,288.32 (95.1%); and Special Highway YTD Revenue $7,191.87 (102.4%), Expenditures $4,866.57 (20.8%). The January 2018 estimated payables in the amount of $13,106.39 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of December 12, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Destruction of 2007 Records, except CDBG Sewer Grant records
Resolution No. 2018-0108-1 Waiver of KSA 75-1120a(a) for year ended December 31, 2018

DEPARTMENT REPORTS
Superintendent Rich asked the Council what to do with the surplus repair clamps and gaskets for AC pipe that were used for the old water system and will not work for the new system. There are eight clamps, different sizes, and a couple dozen gaskets. The clamps were purchased at DC & B Supply. They do not want them back. Clerk Johnson will put it out on the clerk’s blog that we would like to sell them.
He asked for permission to attend the KRWA Annual Conference in Wichita, March 27-29.

Motion by Kelly, Second by Hartman, Approved 5-0 to allow Bobby Rich to attend the KRWA Annual Conference in Wichita, March 27-29

He asked the Council if they reviewed the Natural Gas Operators Mutual Aid Agreement. The consensus was that it was a good idea.

Motion by Ervin, Second by Kelly, Approved 5-0 to adopt Resolution 2018-0108-4 to enter into Natural Gas Operators Mutual Aid Agreement with cities in the eastern part of the state

Codes Enforcement Officer Coyan reported that there are people living in the camper at 303 Washington St. The camper is not connected to a water or sewer service. Council agreed that since they would not allow the people living at 401 Fulton to stay without water or sewer service per our ordinance then the people in the camper are not allowed to continue living there. Coyan will draft them a letter.
Beachner Grain removed the leg from the fertilizer plant and covered the hole in the roof, but it doesn’t appear that there will be anything further done to the rest of the facilities.

Clerk Johnson informed the Council and the owner of 107 Third St was in with a potential buyer for his property asking questions about zoning and dimensions of the property. The potential buyer is considering putting a used car dealership on the property. He also asked about the owner of 105 Third St which is owned by the City. He did ask that if he did purchase that he would like to have the tree at the back of the properties be removed. Council asked her to check into property disposition statutes.  
She also notified the Council that a family has moved into 308 Union and 202 Union has sold to another family.
She presented the 2017 Annual Water Report for the Councils information.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – asked what the City’s paid holidays were – New Year’s Day, Martin Luther King Jr Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, Christmas Day
Councilwoman Kelly – nothing  
Councilwoman Ward – nothing
Mayor Jurgensen – culvert put in at 502 Sherman by Joe George to allow for tree removers to remove tree in back yard has not been removed yet. Council directed that a certified letter be sent to remove within 10 days of receipt of letter.

OLD BUSINESS
Gas Project – Superintendent Rich went out to measure the amount of pipe needed to trench or bore at the creek crossing south of town that is part of the gas project. He feels that even if we trench or bore it will just erode again because the erosion is getting worse due to the amount of water that comes through there. It was suggested to ask Herschel George, someone from the soil conservation district and possibly from KDOT, again, to look at the erosion, along with Frank Young, Agricultural Engineering, and see if they can give us some ideas to stop the erosion in our gas easement. This isn’t necessarily a City of Uniontown problem but a landowner problem that will continue to be a problem for our gas line. He also explained to the council that the gas project really only encompasses a small percentage of our system, the rest of the system is still the steel pipe that was installed in the 1960s.

Medical Clinic – several of the committee members will be attending the Girard Medical Center’s board meeting on January 23, 2018, 7PM.

Motion by Ervin, Second by Kelly, Approved 5-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 9:00 PM with Clerk Johnson invited into meeting

Open meeting resumed at 9:00 PM, no action.

NEW BUSINESS
none

Moved by Hartman, Seconded by Ervin, Approved 5-0, to adjourn at 9:01 PM