CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires December 2021

Council Members
Jess Ervin, President of Council, term expires December 2021

Amber Kelly, term expires 
December 2021

Bradley Stewart, term expires December 2023

Danea Esslinger, term expires December 2023

Josh Hartman, term expires December 2023

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2021 MEETING SCHEDULE                                        Utility Hearing Dates

          January 12                                                                    January 27
         February 9                                                                    February 24
           March 9                                                                         March 31
            April 13                                                                          April 28
            May 11                                                                          May 26
           June 8                                                                           June 30
           July 13                                                                           July 28
          August 10                                                                     August 56
        September 14                                                              September 29
         October 12                                                                    October 27
        November 9                                                                  November 24               December 14                                                                 December 29

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MAY 26, 2021 SPECIAL COUNCIL MEETING MINUTES
The Special City Council Meeting on May 25, 2021 at Uniontown City Hall, was called to order at 6:03 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were Don George, KDWPT, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
To Discuss and make decisions on the following topics:
KDWPT Grant for pond improvements – Don George was here and gave an overview of the CFAP grant program. The maximum grant award is $40,000. This is a reimbursement grant. Grant application is due June 1. City match can be in-kind, donated materials, donated equipment at FEMA values or funds on hand. The application and narrative was discussed. Improvements needed are riprap bank, repair, concrete at inlet, and replace walkway from ramp to dock. Funding will be budgeted in the 2022 budget and we will also explore other funding avenues.

Motion by Ervin, Second by Esslinger, Approved 4-0 to submit application for a 2022 CFAP grant for Pond Improvement Project to riprap 800’ of west bank, repair concrete at inlet, replace walkway with ADA aluminum railed walkway with a total cost of $22,400 asking for 44% match from grant and 56% match from City

Clerk Johnson will finish application tonight and leave for Don George to pick up on Thursday.

Motion by Esslinger, Second by Hartman to recess meeting for 10 minutes  

Meeting recessed at 7:18PM and resumed at 7:28PM.

Bids for city building roof at 206 Sherman St – Two bids for remove/replace (H & S Roofing and JBHS, LLC) and one bid for restoration (Murphy Roofing Restoration & Repairs LLC). Council reviewed bids and discussed the merits of both solutions. If remove/replace the foam insulation on the inside of the shop will have to be eventually replaced. To fund the project, the Council will reallocate the ADA Capital Outlay to Roof Capital Outlay and the balance will come from Capital Improvements-Not Specified. The equipment and supplies in the maintenance shop will be removed and stored elsewhere before project begins and for duration of project. Color of the metal will be white.

Motion by Ervin, Second by Hartman, Approved 4-0 to accept bid from H & S Roofing in the amount of $28,950 contingent on clarification of debris removal and timeframe of project

Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 8:08PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MAY 11, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting on May 11, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, and Josh Hartman. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Clerk Sally Johnson, Skeet George, and Charles Ledford.

SPECIAL CONSIDERATIONS/PROJECTS
Ruritan-Skeet George – Mr George asked if the City would consider allowing a 20’ X 30’ splash pad to be installed south of the west shelter in the park. The Ruritan would raise the funds to pay for pad and installation. The City would be responsible for maintaining it.

Motion by Ervin, Second by Hartman, Approved 3-0 to allow Ruritan to proceed with fact finding for a splash pad installation

CITIZENS REQUEST
Charles Ledford requested a culvert for his driveway to remove the standing water. He also wants to replace the sidewalk parallel to Sherman St.

Motion by Ervin, Second by Esslinger, Approved 3-0 to install a 6” pipe culvert to remove standing water and to pay the City’s portion of the sidewalk replaces (half of the cost of concrete only)

A citizen called very concerned about people speeding and not stopping at the stop signs at First and Washington Sts intersection. They would like speed bumps installed to slow traffic. Options were discussed.

Motion by Ervin, Second by Esslinger, Approved 3-0 to designate First and Washington Streets intersection an ALL WAY STOP intersection

FINANCIAL REPORT
Treasurer Bolinger presented the April Treasurer’s Report. Beginning Checking Account Balance for all funds was $348,995.82, Receipts $81,915.78, Transfers Out $34,465.92, Expenditures $34,863.93, Checking Account Closing Balance $361,581.75. Bank Statement Balance $361,875.45, including Checking Account Interest of $29.70, Outstanding Deposits $0, Outstanding Checks $293.70, Reconciled Balance $361,581.75. Water Utilities Certificates of Deposit $26,950.66, Sewer Utilities Certificate of Deposit $17,415.62, Gas Utilities Certificates of Deposit $23,246.43, Total All Funds, including Certificates of Deposit $429,194.46. Year-to-Date Interest in Checking Acct is $136.66 and Utility CDs $79.80 for a Total Year-to-Date Interest of $216.46. Also included the status of the Projects Checking Account for the month of April 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. April Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Gas Utility Fund to Lease Purchase-Maint Vehicle Fund $500.00, from General Fund to Lease Purchase-Maint Vehicle Fund $500.00, from Water Utility Fund to Lease Purchase-Maint Vehicle $500.00, from Sewer Utility Fund for Lease Purchase-Maint Vehicle $500.00, and from Gas Utility Fund to Gas Utility Debt Fund $29,439.92 for Total Transfers of $34,465.92. Net Income for the month of April $12,585.93, Year-to-Date Net Loss $39,516.72. Budget vs Actual Water Fund YTD Revenue $37,524.57 (37.6%), Expenditures $32,612.54 (26.3%); Sewer Fund YTD Revenue $1,762.29 (33.8%), Expenditures $11,826.83 (27.1%); Gas Fund YTD Revenue $197,417.15 (152.8%), Expenditures $267,937.35 (81.1%); General Fund YTD Revenue $52,534.30 (45.9%), Expenditures $45,572.21 (27.7%); and Special Highway YTD Revenue $3,396.12 (56.8%), Expenditures $0 (0.0%). The May 2021 estimated payables in the amount of $26,536.92 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 3-0, to approve Consent Agenda including:
Minutes of April 13, 2021 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported that USDI has a “no blow valve changer” that they could use to make the valve leak repairs on K3. Cost would be $125/hour; it would be approximately an hour per valve to repair. All other contractors we have used would have higher travel costs to make repairs. He did not contact any other contractors. He also asked if he could have them repair a valve at Fifth and Madison Sts at the same time. Council gave to OK to get USDI to fix valve leaks on K3 and Fifth and Madison Sts.
He went over some issues discovered at the School Pond. The underpinning of the walkway between the ramp and the dock has deteriorated a lot. Something has burrowed near the dock anchors and the ground is eroding, there is erosion around the drain pipes into the pond. Council asked for quotes for an aluminum walkway to replace the wooden one. Mayor Jurgensen will reach out to Don George, KDWPT, to see if they have any grant opportunities to help with the issues.
He asked if we would be putting paper towels out with the handwashing station. Council said only during special events like Independence Day or Old Settlers. Clerk Johnson suggested possibly getting one or two more handwashing stations.
Superintendent Rich asked if he could remove the sandbox. It has turned into a community litter box.

Motion by Hartman, Second by Ervin, Approved 3-0 to have Superintendent Rich remove the sandbox from the park

He also informed the Council that the sewer lagoon primary cell needs riprap. The city building also needs a new roof. A representative of Murphy’s Roofing Restoration was here to look at the roof. H & S Roofing will be submitting a quote/bid. Meeting recessed for 10 minutes for Council to view the roof leakage in the maintenance shop. Council directed him to get bids with warranty information and directed Clerk Johnson to look into grants for both projects.

Codes Enforcement Officer Coyan updated the Council on a letter sent to owner of camper parked on Second St. He will try to contact in person. A certified letter was sent to owner of 202 Fourth to mow and it has been done except for bottom of drainage ditch. 401 Fulton needs mowed. Clerk Johnson informed that owner called this morning and is getting it taken care of.
Clerk Johnson received another call about a dog bite. She called dog owner and asked her to contact the complainant.
Council asked for an update on the clean up at 103 Fifth St. Coyan has talked to owner recently about getting back to work on it.

Clerk Johnson and Treasurer Bolinger would like to attend Budget Workshop on May 21. Council approved. She also gave an explanation of Revenue Neutral Rate budgeting, which the City has been doing for the last several years.
She asked the Council if she could attend the virtual CDBG Application Workshop on May 13. This will give her information on whether we could use CDBG funds for splashpad, roof, lagoon, etc. Council approved.
She informed the Council of notification of dividend from EMC Insurance for participating in the KMU Safety Group Program.

Councilmember Charles Wehry resigned as of May 5.

Motion by Ervin, Second by Hartman, Approved 3-0 to accept resignation of Councilmember Charles Wehry

Discussion on possible replacements ensued. Governing Body would like to visit with several citizens and put a notice of the opening in the newsletter/webpage if no one they talk to is interested.

COUNCIL REPORT
Councilman Ervin – BEDCO Inc has hired a Director and hosting a meet/greet at Rosie’s Cabin on May 12 for board and Mayors of the county.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent
Councilman Wehry – resigned
Mayor Jurgensen – would like for City to purchase a pole saw. There are many tree branches hanging low over the streets. Council approved. He also let Council know that the Carwash and Storage Units on Third Street have been sold and will soon be back in operation.

OLD BUSINESS
City Utility Low-Interest Loan update – as of today about $40,000 has been collected. We can make a payment before the first payment is due but have not received repayment schedule or payment submission information. Clerk Johnson will contact to find out how to go about making an early payment. 

KDOT Cost Share Program – information was given to Council at last meeting. We did receive information about RAISE Funds for Your Trail and Active Transportation Network, a USDOT grant. Clerk Johnson will work with Healthy Bourbon County Action Team to see if we would qualify for the sidewalk project.

NEW BUSINESS
American Rescue Plan Act – every city will receive funds. Our portion is estimated at $36,957.90 and must be spent by December 31, 2024. Federal Guidance was released on May 10. There is a National League of Cities webinar explaining the guidance on May 12. Clerk Johnson will attend.

Employee Evaluations – 

Motion by Ervin, Seconded by Hartman, Approved 3-0 to recess into executive session pursuant to the non-elected personnel exception KSA 75-4319(b)(1) in order to discuss performance evaluations of non-elected personnel, the open meeting to resume at 10:00PM

Clerk Johnson called in at 9:50PM, out at 9:55PM. Open meeting resumed at 10:00PM.

Motion by Ervin, Second by Hartman, Approved 3-0 to increase base rate 5% for City Clerk and City Superintendent and $25 monthly wage increase for Codes Enforcement and City Treasurer

Moved by Ervin, Second by Hartman, Approved 3-0, to adjourn at 10:01PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
APRIL 13, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting on April 13, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Clerk Sally Johnson, SRO Bob Jackson, Eric Bailey, and Nancy Holt.

SPECIAL CONSIDERATIONS/PROJECTS
School Zone – SRO Jackson is requesting school zone signs with designated times (7AM-5PM) during school days to be placed on Fifth Street from Fulton St to 75th St.

Motion by Esslinger, Second by Kelly, Approved 4-0 to place school zone signs with designated times at Fulton and Fifth and at eastern boundary of school

There was discussion whether to leave the speed limit at 20MPH all the time or just during school days.

Motion by Ervin, Second by Hartman, Approve 4-0 to set speed limit at 20MPH on Fifth Street from Sherman St to 75th St

Bourbon County Public Works – Eric Bailey requested a fuel tank for the maintainer be placed in town.

Motion by Ervin, Second by Kelly, Approved 4-0 to allow Bourbon County Public Works to place a 300 gallon bulk diesel fuel tank at the fire station

CITIZENS REQUEST
Nancy Holt informed the Council that she was the only one left on the park committee and they still have $2,328.98 in funds for park improvements. She would like to close that account. She also wanted to let the Council know that there doesn’t seem to be enough interest in the community to warrant putting in a pickleball court. The problem with sharing the basketball court is that someone invariable shows up to play basketball while pickleball is being played. There was discussion about instead just putting a cement slab in the park that could be used for a pickleball court, picnic tables or any other appropriate purpose.  

FINANCIAL REPORT
Treasurer Bolinger presented the March Treasurer’s Report. Beginning Checking Account Balance for all funds was $428,281.18, Receipts $154,716.86, Transfers Out $3,026.00, Expenditures $230,976.22, Checking Account Closing Balance $348,995.82. Bank Statement Balance $349,163.68, including Checking Account Interest of $36.69, Outstanding Deposits $0, Outstanding Checks $167.86, Reconciled Balance $348,995.82. Water Utilities Certificates of Deposit $26,950.66, Sewer Utilities Certificate of Deposit $17,415.62, Gas Utilities Certificates of Deposit $23,246.43, Total All Funds, including Certificates of Deposit $416,608.53. Year-to-Date Interest in Checking Acct is $106.96 and Utility CDs $79.80 for a Total Year-to-Date Interest of $186.76. Also included the status of the Projects Checking Account for the month of March 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. March Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, for Total Transfers of $3,026.00. Net Loss for the month of February $79,285.36, Year-to-Date Net Loss $52,102.65. Budget vs Actual Water Fund YTD Revenue $30,153.34 (30.2%), Expenditures $25,442.65 (20.6%); Sewer Fund YTD Revenue $9,088.64 (26.2%), Expenditures $8,543.88 (19.6%); Gas Fund YTD Revenue $166,256.44 (128.7%), Expenditures $232,441.91 (70.3%); General Fund YTD Revenue $47,991.82 (41.9%), Expenditures $22,290.64 (13.6%); and Special Highway YTD Revenue $1,794.33 (30.0%), Expenditures $0 (0.0%). The April 2021 estimated payables in the amount of $36,251.29 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda including:
Minutes of March 9, 2021 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported there are several above ground gas leaks on the high pressure line south of town. There are two options for repair – hire someone qualified to work with high pressure repairs or lower the pressure to a level he is comfortable with for him and a helper to repair. Council directed him to get quotes from USDI, Black Hills, and NPL for the repairs and to also contact Southern Star about possibility of reducing pressure to an acceptable level to make repairs and bring the information back next month for consideration.
Council also received a copy of the letter from KCC stating our audit of 2020 records inspection, drug & alcohol field inspection, operator qualification field inspection, public awareness plan effectiveness inspection is complete with no violations found.

Codes Enforcement Officer Coyan will contact Bourbon County Fire District 3 about the oil spillage at the fire station. He will also monitor the parking of the maintainer once it is in town. A letter has been sent to the owner of the camper on Second St that is blocking intersection sightline.
Discussion of dogs continuing to run at large ensued. Clerk Johnson will ask Animal Control Officer Binford to start patrolling and impounding.

Clerk Johnson let the Council a letter was received from a gas customer that didn’t feel he owed the gas surcharge. She shared her response to his concern. She also informed that she had 52 hours of vacation that will need to be taken before June 1. She intends to take vacation April 16 (4 hrs), 19, 27, 29, 30 (4hrs), May 4, 27, and 28 (4 hrs). Councilman Ervin asked if she had a task manual for her job. There is a job description, City Officials Manual for the governing parts of the job, and a manual for the utility billing software, but nothing in writing about what she does or how she does is on a daily, weekly, monthly, quarterly or yearly basis. Council then asked he to compile one in the next few months and also asked Superintendent Rich to do compile one for his position. They also requested copy of all job descriptions before employee evaluations next month.

COUNCIL REPORT
Councilman Ervin – gave an update on BEDCO Inc and asked for stop signs at First and Sherman Sts.

Motion by Kelly, Second by Ervin, approved 4-0 to place stop signs on Sherman St at intersection with First St

Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – asked about the eyesore of vehicles at 104 Fulton. All are registered and tagged and are not parked on the street.
Councilman Wehry – absent
Mayor Jurgensen – nothing

OLD BUSINESS
City Utility Low-Interest Loan update – at end of March $9,498.23 had been collected including sales taxes. At end of day April 13 $25,285.96 has been collected. Clerk Johnson was directed to set up a debt fund for this loan and put all collections into this account for repayment of the loan. She was also directed to cut a check for the City’s portion of the surcharge.

Policy on gas and water deposit refunds, Ordinance No. 194 – Council reviewed the policy in the proposed ordinance.

Motion by Ervin, Second by Kelly, Approved 4-0, to adopt Ordinance No. 194 An ordinance repealing Ordinance No. 159, changing the deposit required for utility hook-ups and setting the policy for returning deposits in the City of Uniontown, Bourbon County, Kansas

NEW BUSINESS
Special Event CMB on Premises Permit – Union Station

Motion by Ervin, Second by Hartman, Approved 4-0 to approve May 29, 2021 Special Event CMB on Premises permit/license for Claytons Inc dba Union Station

KDOT Cost Share Program – application deadline has been extended to May 18, 2021. There was discussion on the funding opportunities. Council will look at and decide if they want to pursue any.

Cleaning position Resignation – 

Motion by Ervin, Seconded by Kelly, Approved 4-0 to recess into executive session pursuant to the non-elected personnel exception KSA 75-4319(b)(1) to review application for the part-time cleaning position, the open meeting to resume at 9:38PM

Open meeting resumed at 9:38pm.

Motion by Ervin, Second by Hartman, Approved 4-0 to accept resignation of Christal Martin and to offer position to Victoria Hall at $10.00

Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 9:42PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MARCH 9, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting on March 9, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman (7:04), Amber Kelly, and Charles Wehry. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Clerk Sally Johnson, Loren Korte, Matt Korte, Katie Towne, Mike Towne, Lynn Oharah, Leah Hall, Derek Hall, Seth Martin, and Bill Griffith.

Mayor Jurgensen moved the Old Business item “Whether to pass on gas daily gas prices in February to customers” to between Consent Agenda and Department Reports to accommodate those in attendance.

SPECIAL CONSIDERATIONS/PROJECTS
Personal Service Insurance, Loren & Matt Korte – Gave a presentation of the proposed renewal of the City’s insurance coverages. There is a nominal increase in overall premium.

CITIZENS REQUEST
None  

FINANCIAL REPORT
Treasurer Bolinger presented the February Treasurer’s Report. Beginning Checking Account Balance for all funds was $448,749.10, Receipts $39,679.74, Transfers Out $3,026.00, Expenditures $57,121.66, Checking Account Closing Balance $428,281.18. Bank Statement Balance $438,575.77, including Checking Account Interest of $34.16, Outstanding Deposits $0, Outstanding Checks $10,294.59, Reconciled Balance $428,281.18. Water Utilities Certificates of Deposit $26,943.16, Sewer Utilities Certificate of Deposit $17,415.62, Gas Utilities Certificates of Deposit $23,238.93, Total All Funds, including Certificates of Deposit $495,878.89. Year-to-Date Interest in Checking Acct is $70.27 and Utility CDs $64.80 for a Total Year-to-Date Interest of $135.07. Also included the status of the Projects Checking Account for the month of February 2021, Beginning Balance $225.33, Receipts $0, Expenditures $225.33, Ending Balance $0. February Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, for Total Transfers of $3,026.00. Net Loss for the month of February $20,467.92, Year-to-Date Net Income $27,182.71. Budget vs Actual Water Fund YTD Revenue $16,508.49 (16.5%), Expenditures $16,325.66 (13.2%); Sewer Fund YTD Revenue $5,768.94 (16.6%), Expenditures $3,993.61 (9.2%); Gas Fund YTD Revenue $40,828.94 (31.6%), Expenditures $19,879.57 (6.0%); General Fund YTD Revenue $39,038.01 (34.1%), Expenditures $14,918.32 (9.1%); and Special Highway YTD Revenue $1,734.33 (29.0%), Expenditures $0 (0.0%). The March 2021 estimated payables, including estimated gas supply invoice, in the amount of $255,046.33 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda including:
Minutes of February 9, 2021 Regular Council Meeting and February 18, 2021 Special Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

Whether to pass on gas daily gas prices in February to customers – The latest estimated invoice amount is $232, 624. The 5-year historical average cost for February is $3,380, leaving an extraordinary amount of $229,244. State legislature passed House Substitute for Senate Bill No. 88 City Utility Low-Interest Loan Program to allow cities to borrow from the State to help pay for the extraordinary costs from the extreme winter weather. Clerk Johnson explained that we would have to use as much of our reserves as possible to qualify for the loan. She has determined reserves available for this bill would be $130,000, leaving $99,244 that would have to be covered by the loan.

Motion by Ervin, Second by Hartman, Approved 5-0 to adopt Resolution 2021-0309-1 authorizing the City of Uniontown, Kansas to apply for the City Utility Low-Interest Loan Program for the purpose of obtaining a loan from the State of Kansas to finance extraordinary electric and/or natural gas costs incurred during the extreme winter weather event of February 2021.

Motion by Kelly, Second by Ervin, Approved 5-0 pass Ordinance No. 193 authorizing the execution of a loan agreement between the City of Uniontown, Kansas and the State of Kansas, acting by and through the Kansas State Treasurer for the purpose of obtaining a loan pursuant to the City Utility Low-Interest Loan Program to finance extraordinary electric and /or natural gas costs incurred during the extreme winter weather event of February 2021; establishing a dedicated source of revenue for repayment of such loan; authorizing and approving certain documents in connection therewith; and authorizing certain other actions in connection with the loan agreement.

It was agreed by the council that only the loan with interest should be passed on to the customers. The loan term was agreed to be 60 months. Clerk Johnson had calculated February usage for all customers and estimated monthly payments based on latest estimated figures. She will send a statement to each customer with the full amount due. Payment options will be included. She will also establish an accounts receivable system to track receipts and payments. All payments will be used exclusively for loan repayment.

Motion by Ervin, Second by Hartman, Approved 5-0 to send each customer a statement for full amount due. They may pay full amount up front or 60 monthly payments with interest possibly changing every January. Customers will be eligible to pay off at any time without penalty. Statements will be sent at least annually or upon request to City Clerk. City Clerk will establish an accounts receivable system to track receipts and payment. If the customer chooses to close gas account, any balance due will be added to the final bill. If the City is reimbursed from Federal, State, or litigation sources the customers will be reimbursed accordingly.

DEPARTMENT REPORTS
Superintendent Rich reported that the school has a big pile of dirt they will give to the city that could be used to construct a berm on the north end of town to divert water flow into town. 

Motion by Ervin, Second by Hartman, Approved 5-0 to accept dirt from school

Codes Enforcement Officer Coyan addressed a reported dog bite. The dog owner was here to explain to Council what they had and are doing to keep their dogs in their control. 
He also addressed a property that needs cleaned up that we are getting nowhere. The information was submitted to our attorney but a court summons was never issued. It was suggested to send out request for qualifications for an attorney.  
Mayor Jurgensen reported a citizen passed away and two properties will be going on the market. He reported that he has been receiving complaints about the camper parked on Second Street near the intersection with Fulton St blocking sightline for the intersection. He also has received complaints about the Bradford pear tree branches impeding two-way traffic on Clay Street and Second Street.
It was also reported that 405 Clay has a big limb hanging down that needs to be removed.

Clerk Johnson let the Council know that Fort Scott’s citywide yard sales are May 8. Last month it was approved to have either the week before or week after Fort Scott, but it usually rains then.

Motion by Kelly, Second by Hartman, Approved 5-0 to hold the Citywide Yard Sales on August 28.

A homeowner has requested his meter deposits be returned to him by check instead of applied to his account. Historically we apply deposits of homeowners back to their account in December after at least a year of on-time payments. His would be applied in December this year. Council directed Clerk Johnson to cut homeowner a check for deposit refund and present amendments to Ordinance No. 159 stating the deposit refund policy.
JBHS LLC notified us this week that the service window has been delivered to his house but not all parts were delivered. It has been moved into the city and secured. He is following up with the company.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Wehry – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Utility Hearings – Mayor Jurgensen wanted to prepare hearing officers that there may be several request hearing this month due to the increased gas usage due to the extreme cold. Hartman and Esslinger are the hearing officers for this month.

NEW BUSINESS
None

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 9:47PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
FEBRUARY 18, 2021 SPECIAL COUNCIL MEETING MINUTES
The Special City Council Meeting on February 18, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman (by phone), Amber Kelly, and Charles Wehry. Also in attendance for all or part of the meeting were Joe George, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
To Discuss and make decisions on the following topics:
KMGA February 17, 2021 invoice - Invoice consisted of usual March 2021 estimate prepayment, January 2021 true up, but also included a Collateral Call to reimburse for the $1,000,000 cash collateral required to secure gas to all of their members through the holiday weekend. Our portion of the collateral call is $6,295. Invoice is due by Monday, February 22, 2021 instead of the usual 30 days.

Motion by Ervin, Second by Wehry, Approved 5-0 to pay the KMGA February 17, 2021 invoice in the amount of $10,178.22 by March 22, 2021

How to pay KMGA March Invoice – Council reviewed the usage to date and the daily indexes to date. Clerk Johnson estimates the bill to be $133,678.47 without the collateral call adjusted back off. She will ask KMGA if the collateral call will be adjusted on the next billing and if we could possibly get a month-to-date or weekly statements/invoices to better understand the true financial impact for the month. Council will look at whether to pass on to customers, how much, and in what manner at the March 9, 2021 regular meeting.

Finalize emergency procedures for this gas/extreme weather emergency.  Mayor Jurgensen, Councilman Wehry, Superintendent Rich, and Clerk Johnson met on February 16, 2021 with Will Wallis, Bourbon County Emergency Manager, and Commissioner Lynne Oharah.  

Bourbon County Emergency Management has cots, blankets, etc needed to set up a warming station. Clerk Johnson had spoken with Bret Howard, Superintendent USD #235, about using the WBE gym for a warming station in the event of loss of gas. It was verbally agreed on. A calling tree has been set up to notify gas customers in the event of loss of gas.

Superintendent Rich informed that manpower would be an issue if this occurred. All gas meters would have to shut off and when flow was reinstated all meters would have to be turned on, bled, and all pilots lit. This would require several people if to be done in a timely manner and each person would have to have to proper tools to complete the task. It was suggested to compile 4-5 tool kits with all the tools that would be needed.

The emergency procedures for a loss of gas event would be:
1.Notify Bourbon County Emergency Management and USD 235.
2.Notify Governing Body to implement calling tree. If no answer, visit the location. If they have special needs or need transportation they are to call City Hall.
3.Shut off meters.
4.Help transport citizens to warming station.
5.End of event, an adult household member must be present to turn on gas, bleed lines, and light pilots.

Council also approved a public statement:
As many of you have heard, with the extreme cold we have recently experienced, gas prices have skyrocketed. At this time the City of Uniontown is able to pay for the gas we supply to you. However, a portion of this may have to be passed on to you. We have an emergency plan if for some reason our gas supplier is unable to supply us. We appreciate all of the conservation efforts you have put forth and ask that you continue to conserve. Thank you for your patience and understanding.

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:40PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
FEBRUARY 9, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting on February 9, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Charles Wehry. Also in attendance for all or part of the meeting were Mark Warren, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
Smoothwall firewall & guest internet connections, Mark Warren – Mark started out going over all the technology that has been added. He gave a quick tutorial on the function of the Smoothwall firewall and presented options for allowing access to WIFI by guests.

Motion by Hartman, Second by Kelly, Approved 5-0 to allow guests open WIFI access with acceptance of terms and conditions before connection

CITIZENS REQUEST
None  

FINANCIAL REPORT
Treasurer Bolinger presented the January Treasurer’s Report. Beginning Checking Account Balance for all funds was $401,098.47, Receipts $70,486.17, Transfers Out $3,026.00, Expenditures $19,809.54, Checking Account Closing Balance $448,749.10. Bank Statement Balance $453,583.25, including Checking Account Interest of $36.11, Outstanding Deposits $0, Outstanding Checks $4,834.15, Reconciled Balance $448,749.10. Water Utilities Certificates of Deposit $26,921.23, Sewer Utilities Certificate of Deposit $17,390.08, Gas Utilities Certificates of Deposit $23,221.60, Total All Funds, including Certificates of Deposit $516,282.01. Year-to-Date Interest in Checking Acct is $36.11 and Utility CDs $0 for a Total Year-to-Date Interest of $36.11. Also included the status of the Projects Checking Account for the month of January 2021, Beginning Balance $225.33, Receipts $197.23, Expenditures $197.23, Ending Balance $225.33. January Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, for Total Transfers of $3,026.00. Net Income for the month of January $47,650.63, Year-to-Date Net Income $47,650.63. Budget vs Actual Water Fund YTD Revenue $8,828.46 (8.8%), Expenditures $6,048.52 (4.9%); Sewer Fund YTD Revenue $3,048.49 (8.8%), Expenditures $1,969.31 (4.5%); Gas Fund YTD Revenue $20,260.03 (15.7%), Expenditures $7,280.52 (2.2%); General Fund YTD Revenue $33,588.86 (45.6%), Expenditures $6,834.21 (4.2%); and Special Highway YTD Revenue $1,734.33 (29.0%), Expenditures $0 (0.0%). The February 2021 estimated payables in the amount of $46,224.68 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Kelly, Approved 5-0, to approve Consent Agenda including:
Minutes of January 19, 2021 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

Mark Warren gave an update on the medical clinic. Building is ready. They are looking for a local nurse practitioner. They will be open three days a week to begin.

DEPARTMENT REPORTS
Superintendent Rich reported that the steel basketball backboard was received and installed. Clerk Johnson reported that the backboards were donated by the school. A partial payment by the vandal has been received.
The amount of water kept in the tank was discussed. He will keep the tank at a level to accommodate weather and fire protection.

Codes Enforcement Officer Coyan reported that letters regarding the dog bite were sent to the owner of the dog and to the complainant. We have received no response from the Smith Estate regarding the punch list letter from our attorney.

Clerk Johnson stated that the Park Committee would like for their funds to be used for a dedicated pickleball court with a fence at 105 Third St. It was also suggested to consider 210 Sherman St as it already has a cement slab. She will look into measurements for the court and measurements of the lots suggested and the cost of building/fencing a court.
A contract for 2020 financial audit was received from Diehl, Banwart, Bolton.

Motion by Ervin, Second by Kelly, Approved 5-0 to accept contract from Diehl, Banwart, Bolton for 2020 financial audit

Clerk Johnson received an inquiry about citywide yard sale. It was decided to have ours the weekend before or the weekend after Fort Scott has theirs. Citywide cleanup was also discussed. It was decided that due to amount of misuse of the service last year that we will not host a citywide cleanup this year.
The Cornhole project based learning group notified us that the target date to complete the project is April 1. Clerk will send a response to have someone from the group and their project teacher contact Superintendent Rich about placement and timing.
A voting delegate needs to be selected for KRWA.

Motion by Ervin, Second by Wehry, Approved 5-0 to appoint Bobby Rich as KRWA voting delegate

A Notice of Conditional Renewal was received from EMC regarding communicable disease exclusion endorsements on the general liability coverage.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Wehry – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Liquor Sales and Sunday CMB Sales – an ordinance authorizing the retail sale of liquor and an ordinance authorizing Sunday sales of liquor and CMB was presented.

Motion by Hartman, Second by Wehry, Approved 5-0 to adopt Ordinance No. 190 authorizing the retail sale of alcoholic liquor within the city limits of Uniontown, Bourbon County, Kansas

Motion by Kelly, Second by Esslinger, Approved 5-0 to set the biennial occupation tax at $200 on Ordinance No. 190

Motion by Hartman, Second by Kelly, Approved 5-0 to adopt Ordinance No. 191 authorizing Sunday sales of alcoholic liquor and cereal malt beverage in the original package within the city limits of Uniontown, Bourbon County, Kansas

Ordinance No. 191 must be published two consecutive weeks on the same day of the week, allow for a 60 day petition period, and, if petitioned, put before the voters before becoming effective. If no petition filed, the ordinance will become effective April 22, 2021.

SPARK funding – Clerk Johnson still has not received a ship date on the service window. The $225.33 left in the project account is for reimbursement of expenditures between March and June of 2020. These funds were transferred to the general fund February.

NEW BUSINESS
Water Rate Increase – a notice of a 5% rate increase from Consolidated RWD #2 was received. Treasurer Bolinger and Clerk Johnson presented some options on passing the increase on to our customers. 

Motion by Ervin, Second by Kelly, Approved 5-0 to accept Option B, increase minimum charge 5% (to $25.69 inside city limits, $26.87 outside city limits) and usage charge 5% (to $11.56 inside city limits, $12.10 outside city limits) and adopt Ordinance No. 192 repealing Ordinance No. 188, relating to water rates and amending any previous ordinances or resolutions setting forth water rates for the City of Uniontown, Kansas

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:47PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JANUARY 19, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting scheduled for January 12, 2021 was postponed until January 19, 2021 due to COVID-19 quarantines. The Regular City Council Meeting on January 19, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Charles Wehry. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich, and City Clerk Sally Johnson.


SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUEST
None  

FINANCIAL REPORT
Treasurer Bolinger presented the December Treasurer’s Report. Beginning Checking Account Balance for all funds was $417,860.77, Receipts $55,344.68, Transfers Out $19,027.09, Expenditures $53,079.89, Checking Account Closing Balance $401,098.47. Bank Statement Balance $414,136.93, including Checking Account Interest of $36.08, Outstanding Deposits $0, Outstanding Checks $13,038.46, Reconciled Balance $401,098.47. Water Utilities Certificates of Deposit $26,921.23, Sewer Utilities Certificate of Deposit $17,390.08, Gas Utilities Certificates of Deposit $23,221.60, Total All Funds, including Certificates of Deposit $468,63138. Year-to-Date Interest in Checking Acct is $455.13 and Utility CDs $397.92 for a Total Year-to-Date Interest of $853.05. Also included the status of the Projects Checking Account for the month of December 2020, Beginning Balance $16,351.95, Receipts $0, Expenditures $16,126.62, Ending Balance $225.33. December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,400.00, from Water Utility Fund to GO Water Bond & Interest $1,622.00, from Gas Utility Fund to Security Meter Deposits for interest $3.39, from Water Utility Fund to Security Meter Deposits for interest $1.70, from Water Utility Fund to General Fund $3,000.00, from Sewer Utility to General Fund $2,000.00, from Gas Utility Fund to General Fund $3,000.00, from Gas Utility Fund to Capital Improvements $3,000.00, from Water Utility Fund to Capital Improvements $1,000.00, from Sewer Utility Fund to Capital Improvements $1,000.00, from General Fund to Capital Improvements $3,000.00, for Total Transfers of $19,027.09. Net Loss for the month of December $16,762.30, Year-to-Date Net Income $26,819.29. Budget vs Actual Water Fund YTD Revenue $110,672.18 (105.0%), Expenditures $106,187.61 (89.6%); Sewer Fund YTD Revenue $35,416.07 (102.2%), Expenditures $45,890.12 (81.5%); Gas Fund YTD Revenue $124,840.46 (104.9%), Expenditures $93,521.12 (36.8%); General Fund YTD Revenue $127,524.96 (108.2%), Expenditures $123,642.35 (68.3%); and Special Highway YTD Revenue $9,668.47 (134.3%), Expenditures $12,986.75 (68.1%). The January 2021 estimated payables in the amount of $21,231.06 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of December 8, 2020 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Destroy financial/utility records for 2010 and prior
Approve Resolution 2021-0112-1 Waiver of Requirements of KSA 75-1220a(a)

DEPARTMENT REPORTS
Superintendent Rich requested that the Council approve purchasing rebuilt commercial gas meters to have on hand in case of an emergency.

Motion by Hartman, Second by Ervin, Approved 5-0 to purchase 1 3M, 1 2M, 1 1.5M, and 1 1,000 or 1,400 M rebuilt commercial meters from DC & B Supply

He also recommended purchasing a 39” X 54” DuraSteel Fan Shaped backboard at a cost of $770 from Future Pro to replace the one that was vandalized in the park. He did state that to replace with the Rust Free Polyethylene Fan-Shaped backboard the cost would be $1,107 plus shipping. It was suggested to talk to Nancy Holt, Park Committee, before ordering as the Park Committee was instrumental in the purchase of the previous backboard.

Motion by Esslinger, Second by Hartman, Approved 5-0, after consulting with the Nancy Holt, Park Committee, whether to replace vandalized basketball backboard with a polycarbonate or steel 39” X 54” backboard and bill the amount of the steel backboard, $770, to vandal

Codes Enforcement Officer Coyan was not in attendance. The house at 307 Sherman St has been demolished and cleaned up. A tree limb at 201 Fulton has broken and is resting on the power line to 203 Fulton. Clerk Johnson has contacted the owner of 201 Fulton and passed on contact information for neighbor and a tree service to get this taken care of.

Clerk Johnson informed the Council that we would be receiving commercial insurance quotes from Conrade Insurance Group and Personal Service Insurance.  
CCMFOA conference is virtual that year and she would prefer to not attend.  
A written apology was received by Eli Pritchett for vandalizing the basketball backboard.  
A complaint about a dog bite was received. Council directed Clerk to send letter to dog owner with copy of ordinances and to complainant that she can file a formal complaint and start the process to take to Municipal Court.
A request for a donation to the 2021 Send Off Seniors after graduation party was received. Historically the City has donated $100 each year.

Motion by Ervin, Second by Wehry, Approved 5-0 to donate $100 to 2021 Send Off Seniors after graduation party

Christal Martin, has accepted a position at USD 235 but would like to continue cleaning the city building. She is requesting keys to the building/office to come in a clean on evenings or weekends.

Motion by Hartman, Second by Esslinger, Approved 5-0 to allow Christal Martin keys to access the city building/office for cleaning purposes

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – would prefer a call or text instead of email for meeting date changes, etc.
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Wehry – nothing
Mayor Jurgensen – nothing

OLD BUSINESS
Library Policies and Job Description – a draft copy was presented.

Motion by Ervin, Second by Hartman, Approved 4-0 to adopt the Library Policies and Job Description as amended

Sunday CMB Sales – a discussion of the process ensued. Council tabled until next month and requested Clerk to draft Sunday Sales ordinance and Liquor Sales ordinance.

Property acquisition – Closing was December 30, 2020. Keys were delivered to City Hall on December 30 also.

SPARK funding – Clerk Johnson gave an update on expenditures and status of all projects. All Direct Aid funds were expended and all requirements outlined in the Memorandum of Understanding were met. The service window is in production, but no shipping date yet. There have been about 450 books catalogued and Mark Warren will begin helping to catalog one day a week to help get it finished.

NEW BUSINESS
CARES Leave – 

Motion by Ervin, Second by Kelly, Approved 5-0 to extend Families First Coronavirus Response Act until March 31, 2021

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:19PM