CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires December 2025

Council Members
Jess Ervin, President of Council, term expires December 2025

Amber Kelly, term expires 
December 2025

Bradley Stewart, term expires December 2027

Danea Esslinger, term expires December 2027

Joshua Hartman, term expires December 2023

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2023 MEETING SCHEDULE                                        Utility Hearing Dates

         January 10                                                                    January 25
         February 14                                                                  February 22
           March 14                                                                         March 29
            April 11                                                                          April 26
            May 9                                                                          May 31
           June 13                                                                         June 28
           July 11                                                                           July 26
          August 8                                                                       August 30
        September 12                                                              September 27
         October 10                                                                    October 25                November 14                                                                November 29                December 12                                                                December 27

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
OCTOBER 10, 2023 REGULAR COUNCIL MEETING
The Regular Council Meeting on October 10, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Danny Taylor, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
Region H Multi-Hazard, Multi-Jurisdictional Mitigation Plan – Clerk Johnson communicated with Bourbon County Emergency Management that we adopted resolution to continue in June, 2022, and sent updates to the city’s portion of the plan. There has been no acknowledgement of the communication. She will followup.

Motion by Hartman, Second by Ervin, Approved 5-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:20, include Sally Johnson.

Open meeting resumed at 7:20PM. No action taken.

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger present the September 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $385,053.49, Receipts $46,930.23, Transfers Out $3,026.00, Expenditures $33,645.50, Checking Account Closing Balance $395,312.22. Bank Statement Balance $404,186.79, including Checking Account Interest of $82.69, Outstanding Deposits $0, Outstanding Checks $8,874.57, Reconciled Balance $395,312.22. Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $482,395.77. Year-to-Date Interest in Checking Acct is $713.64, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,396.21. Also included the status of the Projects Checking Account for the month of September 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of September $10,258.73, Year-to-Date Net Income $51,760.25. Budget vs Actual Water Fund YTD Revenue $90,189.41 (73.8%), Expenditures $84,841.97 (53.0%); Sewer Fund YTD Revenue $28,217.64 (76.5%), Expenditures $23,385.57 (56.8%); Gas Fund YTD Revenue $109,050.40 (69.6%), Expenditures $98,075.55 (43.6%); General Fund YTD Revenue $150,127.90 (100.2%), Expenditures $120,383.02 (65.0%); and Special Highway YTD Revenue $6,100.03 (81.8%), Expenditures $3,713.22 (31.8%). The October 2023 estimated payables in the amount of $35,838.69 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:
Minutes of September 12, 2023 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
City Superintendent Rich on vacation.

Codes Enforcement Officer Coyan reported that he hasn’t seen any progress yet on 404 Washington, they have until December 1 to complete exterior. The dead tree at 505 Wall has been removed. 201 Fulton, 303 Third, 401 Sherman, 201 Franklin, 307 Washington, and 306 Washington grass/weeds were discussed. Coyan will talk to or send letters as needed. Clerk Johnson will get contact information for 201 Fulton and 201 Franklin for him. There are broken limbs hanging in a tree on the easement between 406 and 408 Fulton.

Clerk Johnson reported on the KRWA webinar she attended regarding Lead Service Line Inventory and workshop on Alcohol Beverage Control. She also handed out information on PFAS class action suit and Cybersecurity.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – would like council salary put on agenda next month. Clerk Johnson is to present a draft ordinance on amount and regulations for council pay.
Councilman Stewart – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Electrical in Park – 30AMP outlets have been requested for use for food trucks not during an event.

Motion by Ervin, Second by Kelly, Approved 5-0 to set the fee for use of 30AMP outlets at $15

Street project – contractor will be in town October 12 to visit with Rich about the project and plan to begin on October 13. Council asked to have procurement policy on next month’s agenda to review and amended, if needed.

Mural Grant – we have received the second payment from grant.

Placemaking Project – Blue Cross Blue Shield will be sending us the grant application that has to be filled out online. Multi-use of the court was discussed. Specs for the project for bid request was discussed. Johnson will draw up bid invitation, have reviewed,
 and then sent out to area contractors.

Pond Project – signed contract has been received. We can request bids. They do not have to be sealed bids. Johnson will order the weed barrier needed. Weeds coming through current weed barrier was discussed. Johnson will ask Don George, KDWPT, what herbicide is acceptable.

NEW BUSINESS
Messaging System – council reviewed the information on several different systems and will not pursue at this time.

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:39PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
SEPTEMBER 12, 2023 REVENUE NEUTRAL RATE HEARING FOLLOWED BY BUDGET HEARING FOLLOWED BY REGULAR COUNCIL MEETING
The Regular Council Meeting on September 12, 2023 at Uniontown City Hall, was called to order at 6:48PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:00), Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Tom Decker, Jonathon O’Dell, Don George (Kansas Department of Wildlife, Parks & Tourism), Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
2024 Revenue Neutral Rate Hearing – hearing was opened; no patrons were present.  

Motion by Ervin, Second by Hartman, Approved 4-0 to adopt Resolution No. 2023-0912-1 to levy a property tax rate exceeding the revenue neutral rate

Roll Call Vote – Jess Ervin – Yes, Danea Esslinger – No Vote (absent), Josh Hartman – Yes, Amber Kelly – Yes, Bradley Stewart - Yes

Hearing closed.

2024 Budget Hearing – hearing was opened. There were no patrons present. Clerk Johnson asked the Council to consider paying off the Gas Utility Loan that was incurred due to 2021 Winter Storm Uri at the end of 2023 as there is no way to know how much more the interest rates will go up in 2024, 2025 and 2026. The customers that opted to make monthly payments would continue to make monthly payments at the current interest rate as this is the rate paid when we pay off the debt. This would change the published proposed budget for the Gas Utility but would not require a budget amendment for 2023. Also heard today that we were awarded the KDWPT grant to finish riprapping the School Pond. On General Fund, change 2024 expenditures for salaries/wages to $60,000, and parks and recreation to $20,500. This will not change spending authority.

Motion by Kelly, Second by Hartman, Approved 4-0 to pay off gas utility loan on 12/31/2023 and adopt the 2024 budget as amended

Hearing closed.

Motion by Ervin, Second by Hartman, Approved 5-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:22, include Sally Johnson.

Motion by Ervin, Second by Hartman, Approved 5-0 to extend executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:42, include Tom Decker and Sally Johnson.

Sally Johnson out at 7:30. Open meeting resumed at 7:42PM. No action taken.

Phase II of Uniontown School Pond Improvement Project – Don George informed the Council that the grant application was awarded and had two copies of the contract to be signed. He also gave out information on invasive species. Council appreciates all his efforts to get this funded.

Motion by Esslinger, Second by Kelly, Approved 5-0 to accept the grant award and sign the contract

Dangerous and Unfit Structure Hearing for 404 Washington St – Jonathon O’Dell was here to present evidence to repair, not remove, the structure. He presented a bid he had received from a contractor to do the repairs and stated that the outside of the structure could be completed in 60 days.

Motion by Ervin, Second by Hartman, Approved 5-0 to adopt Resolution 2023-0912-2 directing that the structure at 404 Washington St be repaired and the premises made safe and secure by completely repair and secure the exterior of the structure commencing no later than September 27, 2023 and completed no later than December 1, 2023

Clerk Johnson will publish the resolution one time in The Fort Scott Tribune and mail by certified mail-restricted delivery, return receipt to all parties of interest.

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger present the August 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $407,054.53, Receipts $32,491.88, Transfers Out $12,776.00, Expenditures $41,716.92, Checking Account Closing Balance $385,053.49. Bank Statement Balance $393,891.88, including Checking Account Interest of $85.60, Outstanding Deposits $0, Outstanding Checks $8,838.39, Reconciled Balance $385,053.49. Water Utilities Certificates of Deposit $33,412.16, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,689.81, Total All Funds, including Certificates of Deposit $472,095.34. Year-to-Date Interest in Checking Acct is $630.95, and Utility CDs $640.87 for a Total Year-to-Date Interest of $1,271.82. Also included the status of the Projects Checking Account for the month of August 2023, Beginning Balance $0, Receipts $4,300.00, Expenditures $4,300.00, Ending Balance $0. August Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00. to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00; from Capital Improvement-Chlorinator to Capital Improvement-Warehouse $10,000.00; for Total Transfers of $12,776.00. Net Loss for the month of August $22,001.04, Year-to-Date Net Income $41,501.52. Budget vs Actual Water Fund YTD Revenue $79,144.95 (64.8%), Expenditures $76,803.25 (47.9%); Sewer Fund YTD Revenue $25,223.16 (68.4%), Expenditures $20,924.4 (50.8%); Gas Fund YTD Revenue $99,843.35 (63.7%), Expenditures $85,528.98 (38.0%); General Fund YTD Revenue $130,027.96 (86.8%), Expenditures $110,471.20 (59.6%); and Special Highway YTD Revenue $6,100.03 (81.8%), Expenditures $0 (0%). The September 2023 estimated payables in the amount of $27,482.63 were presented; however, Clerk Johnson did state that a late bill came in and to add $1,300.

CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda as amended:
Minutes of August 8, 2023 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
City Superintendent Rich reported that there were no leaks found on the gas system again this year. Council thanked him for all his work to prepare the City for Old Settlers Picnic.

Codes Enforcement Officer Coyan reported that 505 Wall St has started their project to build a shed next to the carport and they will be moving the junk vehicle out of town. It was reported that 405 Clay St has a lot of brush piles.

Clerk Johnson reported that she forgot to get Citywide Yard Sales on the agenda before the last cleanup. Consensus was to not designate a Citywide Yard Sale date this year.
She has registered to attend the KMU Regional Meeting on October 25, 1:30-3:30, Iola.
KDHE has implemented a new reporting portal and all water/wastewater reporting is to be done online beginning 2024.
She will be attending the KMEA/KMGA Fall Conference, October 19-20, Wichita.

COUNCIL REPORT
Councilman Ervin – City of Fort Scott has implemented water conservation efforts and initiated a citywide burn ban. Do we have a plan to get notice to customers if C2 issues a water restriction? Yes, it would be posted to webpage and a letter would be mailed to all customers. He also asked if we could consider a text messaging system for notifying customers/citizens. Clerk Johnson will do some research. Also noted that City of Fort Scott is raising their water rates 3%. We will need to add a possible increase for our water rates, if we get a rate increase letter from C2. Also reported that the metal pile during citywide cleanup was taken before the City could recycle it. Council may consider adding something to the flyer about the City recycling the metal, that it is not for the taking.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – Thanked staff for getting US flags replaced.
Councilman Stewart – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Electrical in Park – Five 30AMP outlets were installed the Friday before Labor Day. Electrician also installed switches for the light and fan for the ceiling fan in the gazebo.

Street project – contract has been received and reviewed by legal. Start time per the bid we accepted is October 2023 with 0-5 days duration of project. USD 235 thanked the City for patching the pot hole in the drive to the stadium and medical clinic.

Mural Grant – bills have been paid; however, we have not received the remaining 25% of the grant from Office of Rural Prosperity.

Placemaking Project – estimated cost of concrete only, no site prep, is $17,150. Need to prepare a budget for the project, then send out invitations to bid.

NEW BUSINESS
None

Moved by Kelly, Second by Ervin, Approved 5-0, to adjourn at 9:07PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
AUGUST 8, 2023 REGULAR COUNCIL MEETING
The Regular Council Meeting on August 8, 2023 at Uniontown City Hall, was called to order at 7:02PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman (8:08), Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Amanda Lancaster (Diehl, Banwart, Bolton), Mary Pemberton, Joe George, Betsie Binford (Old Settlers Committee), Mary Pillion (Old Settlers Committee), Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.  

SPECIAL CONSIDERATIONS/PROJECTS
Amanda Lancaster, Diehl, Banwart, Bolton – Amanda Lancaster gave a presentation of the 2022 financial audit.

Motion by Ervin, Second by Esslinger, Approved 4-0 to accept the 2022 financial audit as presented

CITIZENS REQUEST
Mary Pemberton passed on comments she has heard about the City not having 30AMP or 50AMP receptacles in the park for food trucks/vendors. Clerk will reach out to other cities. She will get a quote for installations of 2 receptacles and put on the agenda to discuss further at the next meeting.

Joe George complained about “dirty”, sandy water, but tastes OK. His filter has been very dark. Superintendent Rich will flush the lines as soon as all of C2’s broken lines have been repaired and flushed.

FINANCIAL REPORT
Treasurer Bolinger present the July 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $399,740.95, Receipts $35,731.67, Transfers Out $3,026.00, Expenditures $25,392.09, Checking Account Closing Balance $407,054.53. Bank Statement Balance $407,937.32, including Checking Account Interest of $85.04, Outstanding Deposits $0, Outstanding Checks $882.79, Reconciled Balance $407,054.53. Water Utilities Certificates of Deposit $33,283.27, Sewer Utilities Certificate of Deposit $19,889.95, Gas Utilities Certificates of Deposit $33,559.71, Total All Funds, including Certificates of Deposit $493,787.46. Year-to-Date Interest in Checking Acct is $545.35, and Utility CDs $331.95 for a Total Year-to-Date Interest of $877.30. Also included the status of the Projects Checking Account for the month of July 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of July $7,313.58, Year-to-Date Net Income $63,502.56. Budget vs Actual Water Fund YTD Revenue $69,373.71 (56.8%), Expenditures $66,903.65 (41.8%); Sewer Fund YTD Revenue $21,771.23 (59.1%), Expenditures $17,537.62 (42.6%); Gas Fund YTD Revenue $94,208.55 (60.1%), Expenditures $68,835.85 (30.6%); General Fund YTD Revenue $129,221.13 (86.3%), Expenditures $94,088.90 (50.9%); and Special Highway YTD Revenue $6,040.03 (81.0%), Expenditures $0 (0%). The August 2023 estimated payables in the amount of $40,651.43 were presented.

CONSENT AGENDA
Motion by Kelly, Second by Ervin, Approved 4-0, to approve Consent Agenda as amended:
Minutes of July 11, 2023 Regular Council Meeting and July 18, 2023 Budget Worksession
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

Motion by Ervin, Second by Stewart, Approved 4-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 7:53, include Sally Johnson.

Motion by Ervin, Second by Kelly, Approved 4-0 to extend executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to continue to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 8:10, include Mary Pemberton and Sally Johnson.
Mary Pemberton out at 8:09.

Motion by Ervin, Second by Kelly, Approved 5-0 to extend executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to continue to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 8:23, include Sally Johnson.

Open meeting resumed at 8:23, no action from executive session.

DEPARTMENT REPORTS
City Superintendent Rich reported that the boards holding the electrical receptacles need replaced. Mayor Jurgensen asked that he continue mosquito fogging – this week, skip a week, then next two weeks in a row.

Codes Enforcement Officer Coyan reported that most property owners had cleaned up after the two storms in July. Locations that need his attention this month are 201 Second St-fence; 301 Second St #1-pile of debris on west side; 405 Hill-debris in backyard and shingles; 102 Franklin-dead tree/grass/weeds; 505 Washington has been mowed; 303 Second-grass; and 505 Wall-vehicle is not properly registered/flat tires. Unfit structure hearing for 404 Washington is September 12. Council asked if there were anymore stray dogs in town; seems to be an influx of stray cats and armadillos.

Clerk Johnson reported on the KMGA Regional Meeting.
She asked to attend CCMFOA Region 7 Kansas Alcohol Beverage Control Training in Olathe on October 6, registration cost is $25.

Motion by Kelly, Second by Hartman, Approved 5-0 to allow Sally Johnson to attend CCMFOA Region 7 Kansas Alcohol Beverage Control Training in Olathe on October 6, registration fee $25

Mayor Jurgensen asked her to contact Bettis Construction for a timeline on starting our street project.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Stewart – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Mural Grant – an update was given. We have received 75% of grant funds and 100% of donations pledged. Mural is finished.

Placemaking Project – One of the suggestions from the community engagement was to add a baby changing station to restroom facilities.

Motion by Kelly, Second by Esslinger, Approved 4-1 (Stewart) to purchase a baby changing station from AmeraProducts, Inc for the women’s restroom

Codes Enforcement Officer Coyan will acquire a quote for the concrete slab for the pickleball court. Other amenities for the area were discussed. Clerk Johnson will send an update to Rachel Carpenter, Health Bourbon County Action Team.

NEW BUSINESS
Old Settlers event insurance – 

Motion by Ervin, Second by Hartman, Approved 5-0 to donate $300 in lieu of portapotties to the Old Settlers Committee

Review and update Capital Improvement Plan – after discussion, remove replace/purchase City maintenance vehicle, as it has been purchased, and purchase/install a chlorination system for the water distribution system, as it is not a priority now, and add refurbish the warehouse into Public Works space. Leave the rest as is.

Motion by Kelly, Second by Ervin, Approved 5-0 to transfer the $10,000 in the fund for the chlorinator to refurbish the warehouse

Motion by Hartman, Second by Kelly, Approved 5-0 to adopt the Capital Improvement Plan as amended

Moved by Kelly, Second by Ervin, Approved 5-0, to adjourn at 10:10PM