CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MAY 26, 2021 SPECIAL COUNCIL MEETING MINUTES
The Special City Council Meeting on May 25, 2021 at Uniontown City Hall, was called to order at 6:03 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were Don George, KDWPT, City Superintendent Bobby Rich, and City Clerk Sally Johnson.
To Discuss and make decisions on the following topics:
KDWPT Grant for pond improvements – Don George was here and gave an overview of the CFAP grant program. The maximum grant award is $40,000. This is a reimbursement grant. Grant application is due June 1. City match can be in-kind, donated materials, donated equipment at FEMA values or funds on hand. The application and narrative was discussed. Improvements needed are riprap bank, repair, concrete at inlet, and replace walkway from ramp to dock. Funding will be budgeted in the 2022 budget and we will also explore other funding avenues.
Motion by Ervin, Second by Esslinger, Approved 4-0 to submit application for a 2022 CFAP grant for Pond Improvement Project to riprap 800’ of west bank, repair concrete at inlet, replace walkway with ADA aluminum railed walkway with a total cost of $22,400 asking for 44% match from grant and 56% match from City
Clerk Johnson will finish application tonight and leave for Don George to pick up on Thursday.
Motion by Esslinger, Second by Hartman to recess meeting for 10 minutes
Meeting recessed at 7:18PM and resumed at 7:28PM.
Bids for city building roof at 206 Sherman St – Two bids for remove/replace (H & S Roofing and JBHS, LLC) and one bid for restoration (Murphy Roofing Restoration & Repairs LLC). Council reviewed bids and discussed the merits of both solutions. If remove/replace the foam insulation on the inside of the shop will have to be eventually replaced. To fund the project, the Council will reallocate the ADA Capital Outlay to Roof Capital Outlay and the balance will come from Capital Improvements-Not Specified. The equipment and supplies in the maintenance shop will be removed and stored elsewhere before project begins and for duration of project. Color of the metal will be white.
Motion by Ervin, Second by Hartman, Approved 4-0 to accept bid from H & S Roofing in the amount of $28,950 contingent on clarification of debris removal and timeframe of project
Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 8:08PM
CITY OF UNIONTOWN
UNIONTOWN, KS 66779
MAY 11, 2021 REGULAR COUNCIL MEETING MINUTES
The Regular City Council Meeting on May 11, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, and Josh Hartman. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Clerk Sally Johnson, Skeet George, and Charles Ledford.
Ruritan-Skeet George – Mr George asked if the City would consider allowing a 20’ X 30’ splash pad to be installed south of the west shelter in the park. The Ruritan would raise the funds to pay for pad and installation. The City would be responsible for maintaining it.
Motion by Ervin, Second by Hartman, Approved 3-0 to allow Ruritan to proceed with fact finding for a splash pad installation
Charles Ledford requested a culvert for his driveway to remove the standing water. He also wants to replace the sidewalk parallel to Sherman St.
Motion by Ervin, Second by Esslinger, Approved 3-0 to install a 6” pipe culvert to remove standing water and to pay the City’s portion of the sidewalk replaces (half of the cost of concrete only)
A citizen called very concerned about people speeding and not stopping at the stop signs at First and Washington Sts intersection. They would like speed bumps installed to slow traffic. Options were discussed.
Motion by Ervin, Second by Esslinger, Approved 3-0 to designate First and Washington Streets intersection an ALL WAY STOP intersection
Treasurer Bolinger presented the April Treasurer’s Report. Beginning Checking Account Balance for all funds was $348,995.82, Receipts $81,915.78, Transfers Out $34,465.92, Expenditures $34,863.93, Checking Account Closing Balance $361,581.75. Bank Statement Balance $361,875.45, including Checking Account Interest of $29.70, Outstanding Deposits $0, Outstanding Checks $293.70, Reconciled Balance $361,581.75. Water Utilities Certificates of Deposit $26,950.66, Sewer Utilities Certificate of Deposit $17,415.62, Gas Utilities Certificates of Deposit $23,246.43, Total All Funds, including Certificates of Deposit $429,194.46. Year-to-Date Interest in Checking Acct is $136.66 and Utility CDs $79.80 for a Total Year-to-Date Interest of $216.46. Also included the status of the Projects Checking Account for the month of April 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. April Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Gas Utility Fund to Lease Purchase-Maint Vehicle Fund $500.00, from General Fund to Lease Purchase-Maint Vehicle Fund $500.00, from Water Utility Fund to Lease Purchase-Maint Vehicle $500.00, from Sewer Utility Fund for Lease Purchase-Maint Vehicle $500.00, and from Gas Utility Fund to Gas Utility Debt Fund $29,439.92 for Total Transfers of $34,465.92. Net Income for the month of April $12,585.93, Year-to-Date Net Loss $39,516.72. Budget vs Actual Water Fund YTD Revenue $37,524.57 (37.6%), Expenditures $32,612.54 (26.3%); Sewer Fund YTD Revenue $1,762.29 (33.8%), Expenditures $11,826.83 (27.1%); Gas Fund YTD Revenue $197,417.15 (152.8%), Expenditures $267,937.35 (81.1%); General Fund YTD Revenue $52,534.30 (45.9%), Expenditures $45,572.21 (27.7%); and Special Highway YTD Revenue $3,396.12 (56.8%), Expenditures $0 (0.0%). The May 2021 estimated payables in the amount of $26,536.92 were presented.
Motion by Ervin, Second by Hartman, Approved 3-0, to approve Consent Agenda including:
•Minutes of April 13, 2021 Regular Council Meeting •Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Superintendent Rich reported that USDI has a “no blow valve changer” that they could use to make the valve leak repairs on K3. Cost would be $125/hour; it would be approximately an hour per valve to repair. All other contractors we have used would have higher travel costs to make repairs. He did not contact any other contractors. He also asked if he could have them repair a valve at Fifth and Madison Sts at the same time. Council gave to OK to get USDI to fix valve leaks on K3 and Fifth and Madison Sts.
He went over some issues discovered at the School Pond. The underpinning of the walkway between the ramp and the dock has deteriorated a lot. Something has burrowed near the dock anchors and the ground is eroding, there is erosion around the drain pipes into the pond. Council asked for quotes for an aluminum walkway to replace the wooden one. Mayor Jurgensen will reach out to Don George, KDWPT, to see if they have any grant opportunities to help with the issues.
He asked if we would be putting paper towels out with the handwashing station. Council said only during special events like Independence Day or Old Settlers. Clerk Johnson suggested possibly getting one or two more handwashing stations.
Superintendent Rich asked if he could remove the sandbox. It has turned into a community litter box.
Motion by Hartman, Second by Ervin, Approved 3-0 to have Superintendent Rich remove the sandbox from the park
He also informed the Council that the sewer lagoon primary cell needs riprap. The city building also needs a new roof. A representative of Murphy’s Roofing Restoration was here to look at the roof. H & S Roofing will be submitting a quote/bid. Meeting recessed for 10 minutes for Council to view the roof leakage in the maintenance shop. Council directed him to get bids with warranty information and directed Clerk Johnson to look into grants for both projects.
Codes Enforcement Officer Coyan updated the Council on a letter sent to owner of camper parked on Second St. He will try to contact in person. A certified letter was sent to owner of 202 Fourth to mow and it has been done except for bottom of drainage ditch. 401 Fulton needs mowed. Clerk Johnson informed that owner called this morning and is getting it taken care of.
Clerk Johnson received another call about a dog bite. She called dog owner and asked her to contact the complainant.
Council asked for an update on the clean up at 103 Fifth St. Coyan has talked to owner recently about getting back to work on it.
Clerk Johnson and Treasurer Bolinger would like to attend Budget Workshop on May 21. Council approved. She also gave an explanation of Revenue Neutral Rate budgeting, which the City has been doing for the last several years.
She asked the Council if she could attend the virtual CDBG Application Workshop on May 13. This will give her information on whether we could use CDBG funds for splashpad, roof, lagoon, etc. Council approved.
She informed the Council of notification of dividend from EMC Insurance for participating in the KMU Safety Group Program.
Councilmember Charles Wehry resigned as of May 5.
Motion by Ervin, Second by Hartman, Approved 3-0 to accept resignation of Councilmember Charles Wehry
Discussion on possible replacements ensued. Governing Body would like to visit with several citizens and put a notice of the opening in the newsletter/webpage if no one they talk to is interested.
Councilman Ervin – BEDCO Inc has hired a Director and hosting a meet/greet at Rosie’s Cabin on May 12 for board and Mayors of the county.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent
Councilman Wehry – resigned
Mayor Jurgensen – would like for City to purchase a pole saw. There are many tree branches hanging low over the streets. Council approved. He also let Council know that the Carwash and Storage Units on Third Street have been sold and will soon be back in operation.
City Utility Low-Interest Loan update – as of today about $40,000 has been collected. We can make a payment before the first payment is due but have not received repayment schedule or payment submission information. Clerk Johnson will contact to find out how to go about making an early payment.
KDOT Cost Share Program – information was given to Council at last meeting. We did receive information about RAISE Funds for Your Trail and Active Transportation Network, a USDOT grant. Clerk Johnson will work with Healthy Bourbon County Action Team to see if we would qualify for the sidewalk project.
American Rescue Plan Act – every city will receive funds. Our portion is estimated at $36,957.90 and must be spent by December 31, 2024. Federal Guidance was released on May 10. There is a National League of Cities webinar explaining the guidance on May 12. Clerk Johnson will attend.
Employee Evaluations –
Motion by Ervin, Seconded by Hartman, Approved 3-0 to recess into executive session pursuant to the non-elected personnel exception KSA 75-4319(b)(1) in order to discuss performance evaluations of non-elected personnel, the open meeting to resume at 10:00PM
Clerk Johnson called in at 9:50PM, out at 9:55PM. Open meeting resumed at 10:00PM.
Motion by Ervin, Second by Hartman, Approved 3-0 to increase base rate 5% for City Clerk and City Superintendent and $25 monthly wage increase for Codes Enforcement and City Treasurer
Moved by Ervin, Second by Hartman, Approved 3-0, to adjourn at 10:01PM