CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires December 2021

Council Members
Jess Ervin, President of Council, term expires December 2021

Amber Kelly, term expires 
December 2021

Bradley Stewart, term expires December 2023

Danea Esslinger, term expires December 2023

Josh Hartman, term expires December 2023

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2021 MEETING SCHEDULE                                        Utility Hearing Dates

          January 12                                                                    January 27
         February 9                                                                    February 24
           March 9                                                                         March 31
            April 13                                                                          April 28
            May 11                                                                          May 26
           June 8                                                                           June 30
           July 13                                                                           July 28
          August 10                                                                     August 56
        September 14                                                              September 29
         October 12                                                                    October 27
        November 9                                                                  November 24               December 14                                                                 December 29

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
AUGUST 10, 2021 REGULAR COUNCIL MEETING
The Regular City Council Meeting on August 10, 2021 at Uniontown City Hall, was called to order at 7:00 PM by President of the Council Ervin. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Don George, KDWPT, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
CFAP Grant Award Approval – Don George, KDWPT, notified the Council of the award of their grant application for pond improvements. Once grant agreement is accepted and signed, it will need to be returned to Jeff Conley, KDWPT, for signature. When it is fully executed and returned we can the proceed with procurement process for the project.

Motion by Hartman, Second by Kelly, Approved 5-0 to accept the CFAP Grant Agreement and designated Clerk Johnson as person to sign documents

There was some discussion of possible future projects to improve the educational and angler opportunities.

CITIZENS REQUEST
Arlie Bess would like the tree in the easement in front of his house at 306 Washington removed. It is half dead and the rest is dying. There was further discussion of other trees in the easements or on city owned property that need removed. Superintendent Rich is to get quotes to remove the dying tree in the easement at 306 Washington, dead tree in easement at 306 Fulton, the four cedar trees in the park, and possibly the tree near the playground that appears to be diseased and dying.

FINANCIAL REPORT
Treasurer Bolinger was absent and President Ervin presented the July Treasurer’s Report. Beginning Checking Account Balance for all funds was $342,961.79, Receipts $51,219.13, Transfers Out $3,026.00, Expenditures $43,391.79, Checking Account Closing Balance $347,763.13. Bank Statement Balance $349,919.21, including Checking Account Interest of $30.09, Outstanding Deposits $0, Outstanding Checks $2,156.08, Reconciled Balance $347,763.13. Water Utilities Certificates of Deposit $26,980.84, Sewer Utilities Certificate of Deposit $17,441.01, Gas Utilities Certificates of Deposit $23,273.01, Total All Funds, including Certificates of Deposit $415,457.99. Year-to-Date Interest in Checking Acct is $225.57 and Utility CDs $161.95 for a Total Year-to-Date Interest of $387.52. Also included the status of the Projects Checking Account for the month of July 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, for Total Transfers of $3,026.00. Net Income for the month of June $4,801.34, Year-to-Date Net Loss $53,335.34. Budget vs Actual Water Fund YTD Revenue $65,709.75 (65.8%), Expenditures $59,325.71 (47.9%); Sewer Fund YTD Revenue $20,305.98 (58.4%), Expenditures $19,972.95 (45.8%); Gas Fund YTD Revenue $108,554.45 (84.0%), Expenditures $188,942.37 (57.2%); General Fund YTD Revenue $86,962.58 (76.0%), Expenditures $86,590.34 (52.7%); and Special Highway YTD Revenue $6,012.60 (100.5%), Expenditures $3,615.52 (24.2%). The August 2021 estimated payables in the amount of $50,065.22 were presented.

CONSENT AGENDA
Motion by Kelly, Second by Hartman, Approved 5-0, to approve Consent Agenda:
Minutes of July 13, 2021 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Council was informed that the hand washing station was in the park a couple weeks and was destroyed (broke spout, bowl, drain hose). Council asked if anyone uses City Hall restrooms for hand washing. Very little use for that. Kids sometimes use the restrooms and try to use the water fountain. The water fountain stream doesn’t get high enough to drink from and gets very little use. After discussion, council directed the water fountain be removed and to get another hand washing station and place in front of the Community Center within view of the surveillance camera.

Codes Enforcement Officer Coyan updated the Council on ongoing issues. 504 Sherman has been cleaned up. If grass/weed letters have been sent to 103 Sherman, 401 Sherman, and 202 Fourth, they need mowed again. Have Bobby mow and weed eat as needed, then bill the owners/tenants. First and Franklin needs mowed also. A letter will be sent. Dogs are still running at large. A citizen has emailed surveillance video twice of the same dog on his property at night and early morning. Owner of dog was sent a letter. He took pictures of three, two of which appear to be part pit bull, near the park that had been reported earlier in the day being aggressive to children on bikes. The owner was determined to live at 201 Washington St. A letter will be sent. A letter has been sent to 303 Washington for debris cleanup in the alley/yard. He spoke with the owner of 103 Fifth. Due to the basement being full of water, they have been unable to get the wood items out of there. As soon as they get all the wood out, they can push all the brick and concrete in and cover it up.  

Clerk Johnson reported that KMEA/KMGA Annual Conference is September 30-October 1 in Wichita and KACM Fall Conference is September 29-October 1 in Lawrence.

Motion by Hartman, Second by Kelly, Approved 5-0 to send Clerk Johnson to KMEA/KMGA Annual Conference in Wichita on September 30-October 1

Two utility accounts have been sent to CBK for collection.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Stewart - nothing
Mayor Jurgensen – absent

A sympathy card for Jurgensen family was sent around for signatures.

OLD BUSINESS
Dog Kennel Ordinance – the people wanting to put in the kennel have backed out of the project now. No action was taken on the draft ordinance. 

Employee Policy Manual Paid Holiday Policy – Clerk Johnson read the draft of the amended policy.

Motion by Kelly, Second by Esslinger, Approved 5-0 to change Paid Holiday Policy as presented

City Building Roof update – There was one leak. They temporarily fixed until two new pieces of metal arrived, then replaced. They still need to come to cut opening for stove pipe and replace ceiling tiles ruined from leak. The recycling of the metal more than paid for the additional costs for materials needed due to purlin damage. Insulating the shop was discussed. Council directed Superintendent Rich to get quotes.

City Utility Low-Interest Loan update – two more accounts have paid in full, two accounts moved and full amount still owed was billed on the July 26 billing, one of which has paid already.

American Rescue Plan Act – Council asked Clerk Johnson to check on the cost and process to smoke and line the sewer lines.

FEMA project update – the project has been submitted for approval and going through the process. Follow-up calls are now bi-weekly instead of weekly.

NEW BUSINESS
None

Moved by Hartman, Second by Stewart, Approved 5-0, to adjourn at 8:43PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JULY 13, 2021 REGULAR COUNCIL MEETING
The Regular City Council Meeting on July 13, 2021 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Karrie Altic, Tyler Travis, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUEST
Karrie Altic, Dog Breeder/Groomer/Boarder – requested permission from the Council to build a breeding/grooming/boarding kennel at 202 Second St. The kennel would have 10 runs that would be available for her breeders (six females/1 male) and two boarders. Typically, never has more than 15 puppies at any one time. She breeds miniature Australian Shepherds and Aussiedoodles. Breeders are typically 5-10# dogs. The building would be 14’ X 30’ and completely enclosed with a privacy fence. There was discussion of details for the ordinance.

Motion by Kelly, Second by Esslinger, Approved 4-0 to explore the opportunity of dog kennel licensing by ordinance

Clerk Johnson will draft an ordinance and send to Council for review for action next month.

FINANCIAL REPORT
Treasurer Bolinger presented the June Treasurer’s Report. Beginning Checking Account Balance for all funds was $338,147.98, Receipts $60,520.31, Transfers Out $19,026.00, Expenditures $36,680.5, Checking Account Closing Balance $342,961.79. Bank Statement Balance $343,541.91, including Checking Account Interest of $27.89, Outstanding Deposits $0, Outstanding Checks $580.12, Reconciled Balance $342,961.79. Water Utilities Certificates of Deposit $26,980.84, Sewer Utilities Certificate of Deposit $17,441.01, Gas Utilities Certificates of Deposit $23,273.01, Total All Funds, including Certificates of Deposit $410,656.65. Year-to-Date Interest in Checking Acct is $195.48 and Utility CDs $161.95 for a Total Year-to-Date Interest of $357.43. Also included the status of the Projects Checking Account for the month of June 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. June Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Gas Utility Fund to Capital Improvement-Streets $12,500.00, from General Fund to Capital Improvement-Streets $2,500.00, from Water Utility Fund to Capital Improvement-Streets $750.00, and from Sewer Utility Fund to Capital Improvement-Streets $250.00 for Total Transfers of $19,026.00. Net Income for the month of June $4,813.81, Year-to-Date Net Loss $58,136.68. Budget vs Actual Water Fund YTD Revenue $55,128.73 (55.7%), Expenditures $51,475.33 (41.6%); Sewer Fund YTD Revenue $17,332.42 (49.9%), Expenditures $17,884.89 (41.0%); Gas Fund YTD Revenue $104,815.64 (81.1%), Expenditures $178,434.3 (54%); General Fund YTD Revenue $80,084.18 (70.0%), Expenditures $76,602.67 (46.6%); and Special Highway YTD Revenue $4,173.57 (69.8%), Expenditures $2,870.58 (19.2%). The July 2021 estimated payables in the amount of $27,624.17 were presented.

CONSENT AGENDA
Motion by Ervin, Second by Kelly, Approved 4-0, to approve Consent Agenda with amendment to correct dates of Minutes from May to June 8, 2021 Regular Council Meeting and June 30, 2021 Budget Worksession:
Minutes of June 8, 2021 Regular Council Meeting and June 30, 2021 Budget Worksession
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich asked to attend Water/Wastewater Operator School on August 3-6 at Topeka. This will give him all the continuing education credits need for his certification renewal this year.

Motion by Esslinger, Second by Kelly, Approved 4-0 to allow Bobby to attend Water/Wastewater Operator School on August 3-6 in Topeka

The community bulletin board needs replaced as the north post is rotted. Clerk Johnson has been trying to get the industrial arts department at the school to build a new one but it hasn’t happened yet.  

Motion by Ervin, Second by Kelly, Approved 4-0 to have Bobby get quotes to replace the community bulletin board with same design and dimensions, cost not to exceed $1,200

The culverts on the north side of Second Street between Hill St and the drainage ditch descend in size. Need to replace the culvert under the driveway at 201 Fulton St with an 18’ X 20’ corrugated PVC culvert and the culvert under Fulton St with an 18” X 31’ Corrugated steel culvert. The PVC culvert is approximately $280, an 18” X 24’ steel is approximately $703. To replace the culvert on Fulton St we would need to hire someone with a backhoe and a hotsaw.

Superintendent Rich also called to get price of asphalt (saturock) this year. He was unable to get a price, but the hauling will be the same price as last year. He will check on price of asphalt again.

Motion by Ervin, Second by Esslinger, Approved 4-0 to fix culverts at Fulton St/Second St and 201 Fulton driveway and order one load of asphalt (saturock) for pothole repair

Three stumps from the June 11 storm were removed today with the help of Matt Wells, Bob Hull, Inc. There are still some roots to be picked up and dirt work done. He suggests the Council send Matt a thank you gift for all he and his crew has done for the City since they have been in town for the fiber project.

Codes Enforcement Officer Coyan updated the Council on the letter sent to owner of 307 Sherman St to remove the two trees on the south side of their property next to the neighbor’s fence. One tree has been removed and the other trimmed, They are trying to decide what to do with the trimmed tree. Clerk suggested they talk to the neighbor and let him know what they are doing and why.
303 Washington St hasn’t done anything to remove the brush and broken limbs behind the house and in the alley. The alley is blocked by burn barrels, chairs, and debris. He will send a letter to give until Citywide Cleanup to remove debris, brush and broken limbs. If not done the City will remove and bill to property owner. It was also suggested to contact FFA and Ruritan about assisting residents with Citywide Cleanup.
103 Fifth St has become a mosquito haven. Doug will talk to owner to get a timeline and let them know there may be some community service help available to clean up the demolition debris.

Clerk Johnson requested to change the Paid Holidays section of the Employee Policy Manual. She recommends removing everything prior to “There are no eligibility requirements for the holidays to be taken.” And adding Effective 8/10/2021 the day off for federal holidays will be the federally observed day. Council asked her to amend and present at next meeting.
A letter from the League of Kansas Municipalities asking governing body members to send thank you notes to our state legislators for their votes supporting cities was given to governing body.
She also informed the Council that action is required to send notification to County Clerk that the City intends to exceed the revenue neutral rate and schedule the revenue neutral rate hearing and budget hearing. The revenue neutral rate hearing cannot be before August 20 or after September 20. It can be the same day as the budget hearing but has to be held first and a resolution passed if it is voted to exceed the revenue neutral rate, then the budget hearing can be held. Notice of the Revenue Neutral Rate Hearing must be posted on the City website and published in The Fort Scott Tribune as least 10 days prior to the hearing. Food will be provided for an earlier hearing.

Motion by Kelly, Second by Stewart, Approved 4-0 to send notice to County Clerk that City intends to exceed the Revenue Neutral Rate, hold a Revenue Neutral Rate Hearing on Tuesday, September 14, 2021, 6:30PM to be followed by the Budget Hearing, then the Regular Council Meeting

COUNCIL REPORT
Councilman Ervin – Thanked Bobby for all his extra work getting the storm debris cleaned up.
Councilwoman Esslinger – nothing
Councilman Hartman – absent
Councilwoman Kelly – nothing
Councilman Stewart - nothing
Mayor Jurgensen – nothing

A Thank You for Union State Bank for the Independence Day Bash was passed around for signatures.

OLD BUSINESS
Citywide Cleanup location and hours of use – there was much discussion about location and limiting use.

Motion by Ervin, Second by Kelly, Approved 4-0 to change dates of Citywide Cleanup from August 28-29 to August 30 through September 3, 8AM-8PM or until full, in same location as last year and barricade dumpsters at night

Ruritan Splashpad update -  Vendor from Yates Center is supposed to work up some estimates for a 30” hexagon shaped splashpad with different number of spouts. To date we have not received anything. It was recommended by Clerk Johnson to put this project on the back burner this year and try again next year as we are running out of time to get the grant application done on time. Council concurred.

City Building Roof update – There are issues with the purlins. A lot of the iron has rusted out on both sides of the building. Materials for a temporary fix were ordered from Avery Lumber and will be here in the morning. Crew was able to temporarily attach the new metal until other materials arrive.

City Utility Low-Interest Loan update – a new amortization schedule was received. We have collected $44,485.76 to date, and paid $41,355.54 to date. Two accounts have moved and their balances will be added to this next billing.

RAISE Grant update – grant application information was not received from the engineer until 2:39PM July 12. Clerk Johnson reviewed it but was in the middle of something else and didn’t remember it until after 5PM. Application was supposed to be submitted by 4PM. She apologized to the council for the oversight.

American Rescue Plan Act – the first payment of $20,025.27 was received July 9. The last payment will be received a year from now. Updated FAQ, a checklist, and compliance guidelines were given to the governing body to review and decided how to spend.

NEW BUSINESS
Motion by Ervin, Second by Kelly, Approved 4-0 to recess into executive session pursuant to the non-elected personnel exception KSA 75-4319(b)(1) in order to discuss individual non-elected personnel, the open meeting to resume at 10:00PM

Bobby Rich called in at 9:54. Meeting resumed at 10:00.

Motion by Ervin, Second by Esslinger, Approved 4-0 to extend executive session pursuant to the non-elected personnel exception KSA 75-4319(b)(1) in order to discuss individual non-elected personnel, the open meeting to resume at 10:06

Bobby Rich still included. Meeting resumed at 10:06. No action taken from executive session.

Weekend/Holiday Water Sampling – it was recommended by Mayor Jurgensen to hire someone to do the sampling instead of having the governing body and Clerk Johnson do it.

Motion by Kelly, Second by Esslinger, Approved 4-0 to hire Victoria Hall to conduct the weekend/holiday water sampling for $3 per day to be submitted on regular timesheet and paid on regular payperiods

Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 10:12PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JUNE 30, 2021 BUDGET WORKSESSION
The Budget Worksession on June 30, 2021 at Uniontown City Hall, was called to order at 6:03 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger and City Clerk Sally Johnson.

Four options were presented by Treasurer Bolinger and Clerk Johnson. After reviewing all options and much discussion, a fifth option was chosen.

The option chosen has a mill rate of 36.898 with tax revenue of $45,823. A decrease in mill rate of 8.659 mills and an increase in tax revenue of $5,001. This exceeds the revenue neutral rate of 32.872 received from the County Clerk. At the next meeting a Revenue Neutral Rate Hearing and a Budget Hearing will have to be scheduled.

Moved by Ervin, Second by Hartman, Approved 4-0, to adjourn at 9:15PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JUNE 8, 2021 REGULAR MEETING
The Regular City Council Meeting on June 8, 2021 at Uniontown City Hall, was called to order at 7:02 PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS
Appoint non-elected officials and administer Oath of Office –

Motion by Kelly, Second by Esslinger, Approved 3-0 to appoint Charlene Bolinger as City Treasurer, Sally Johnson as City Clerk & Municipal Court Clerk, and Patricia Miklos as Municipal Judge

Oath of office was administered to Charlene Bolinger and Sally Johnson. Clerk Johnson will administer Oath of Office to Judge Miklos at next court session.

CITIZENS REQUEST
None

FINANCIAL REPORT
Treasurer Bolinger presented the May Treasurer’s Report. Beginning Checking Account Balance for all funds was $361,581.75, Receipts $46,343.63, Transfers Out $5,026.00, Expenditures $64,751.40, Checking Account Closing Balance $338,147.98. Bank Statement Balance $338,508.71, including Checking Account Interest of $30.93, Outstanding Deposits $0, Outstanding Checks $360.73, Reconciled Balance $338,147.98. Water Utilities Certificates of Deposit $26,973.16, Sewer Utilities Certificate of Deposit $17,441.01, Gas Utilities Certificates of Deposit $23,265.33, Total All Funds, including Certificates of Deposit $405,827.48. Year-to-Date Interest in Checking Acct is $167.59 and Utility CDs $146.59 for a Total Year-to-Date Interest of $314.18. Also included the status of the Projects Checking Account for the month of May 2021, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. April Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Gas Utility Fund to Lease Purchase-Maint Vehicle Fund $500.00, from General Fund to Lease Purchase-Maint Vehicle Fund $500.00, from Water Utility Fund to Lease Purchase-Maint Vehicle $500.00, and from Sewer Utility Fund for Lease Purchase-Maint Vehicle $500.00 for Total Transfers of $5,026.00. Net Loss for the month of May $23,433.77, Year-to-Date Net Loss $62,950.49. Gas Utility Fund and Gas Utility Loan Fund were corrected to show all receipts and payments associated with the loan for extraordinary natural gas wholesale charges and gas surcharge are reflected in the Gas Utility Loan Fund and not the Gas Utility Fund. Budget vs Actual Water Fund YTD Revenue $46,323.33 (46.4%), Expenditures $43,538.74 (35.2%); Sewer Fund YTD Revenue $14,598.66 (42.0%), Expenditures $13,783.83 (31.6%); Gas Fund YTD Revenue $96,548.51 (74.7%), Expenditures $161,438.09 (48.8%); General Fund YTD Revenue $60,974.68 (53.3%), Expenditures $536,520.04 (32.6%); and Special Highway YTD Revenue $3586.80 (60.0%), Expenditures $248.26 (1.7%). The June 2021 estimated payables in the amount of $50,301.52 were presented.

CONSENT AGENDA
Motion by Kelly, Second by Esslinger, Approved 3-0, to approve Consent Agenda including:
Minutes of May 11, 2021 Regular Council Meeting and May 26, 2021 Special Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Designate Union State Bank, Uniontown, as official Bank and the Fort Scott Tribune as official newspaper

DEPARTMENT REPORTS
Superintendent Rich reported that Bronson is no longer purchasing mosquito chemical from the same supplier and we would have to find our own supplier. Bronson is now using VanDiest Supply Company. He had information regarding the mosquito chemical they carry and pricing. It has been recommended that we change the brand of chemical periodically for better coverage. He will use up the remaining chemical on hand and order Biomist from VanDiest for the rest of the year.
He also asked how long a vacation out of state he could take. Personnel policy is 7 days with anything longer must be approved by the Council. He will have to make arrangements to have his position covered for an extended time and a definite time frame before the council will approve.

Codes Enforcement Officer Coyan updated the Council on a letters sent for mowing. All complied. While checking compliance, he noted that people are stopping at the new stop signs that have been installed.

Clerk Johnson informed the Council of the various CDBG grant opportunities available. Ruritan would like for us to go ahead and apply for grant this year. She will contact SEK Regional Planning Commission about which grant, CDBG Community Facilities or KANSTEP, would be better for the splashpad.
The 2020 financial audit is scheduled for June 28-30.
A Budget Worksession was requested. It is scheduled for June 30, 2021, 6PM, meal will be provided by City.
The Flood Hazard Mapping 30-Day Engineering Models Notification was received. The City of Uniontown does not have any Special Flood Hazard Areas. No flooding areas were added or deleted.
Modern Copy System maintenance agreement renewal for Kyocera Ecosys M3350idn was received and increased $300.

Motion by Kelly, Second by Hartman, Approved 3-0 to renew Modern Copy System maintenance agreement for Kyocera Ecosys M3550idn

KMGA Board of Directors Director and Alternate need appointed. Currently Charles Wehry is Director with term expiration 8/31/21 and Danea Esslinger is Alternate with expiration 8/31/21. Clerk Johnson gave an update from the visit on June 1 with Paul Mahlberg and Dixie Riedel. They are continuing to work with FERC, KCC, and State Attorney General’s office. They have accrued some legal fees and will continue to accrue legal fees due to the extreme weather event. More than likely, those legal fees will be passed on to their members and their fees for purchasing our gas will go up. There will be more information available at the annual meeting of Directors.

Motion by Kelly, Second by Esslinger, Approved 3-0 to appoint Sally Johnson as Director, term expires 8/31/2023

Motion by Kelly, Second by Esslinger, Approved 3-0 to appoint Bobby Rich as voting Alternate, term expires 8/31/2023

Workers compensation insurance audit has been completed and results in a $246 premium refund for the 4/1/2020-3/31/2021 policy period.
An email from Trawn Mitchell, FEMA, was received regarding the 4449DR-KS, for the 2019 flooding disaster that we have already repaired and paid for. FEMA has changed their categories on the Applicant Impact Survey and now all of our damage falls under the same category; therefore, we now meet threshold. Clerk Johnson will be on a conference call with FEMA on June 14, 2021 to see what needs to be completed to get a reimbursement for some of our costs.

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – thanked Clerk Johnson for putting the flyer about the medical clinic in with the billings.
Councilman Hartman – nothing
Councilwoman Kelly – the culvert under Fulton St on the south side of Fifth St is plugged.
Mayor Jurgensen – asked if the bank was sponsoring Independence Day this year. Yes, they are on July 3. Port-a-pottys need to be ordered for that and Old Settlers and a dumpster for Old Settlers. Discussion followed about fall citywide clean-up and yard sales. Yard sales are scheduled for August 28.

Motion by Kelly, Second by Hartman, Approved 3-0 to hold Citywide Yard Sales on August 21, 2021 and Citywide Cleanup on August 28-29 with four dumpsters

Ruritan held a ribbon cutting for Bodyworks and Wellness and Olmstead’s Car Wash. An Open House and ribbon cutting for the Girard Medical Center Uniontown Clinic will be June 12. Mayor Jurgensen, Councilmember Ervin, and Clerk Johnson have been asked to be there for the ribbon cutting.

OLD BUSINESS
Pond Improvement Project update – application was picked up by Don George on May 27, Clerk Johnson signed wrong line. She redid page and signed on correct line on June 1. Don George here to review and sign application on June 1 and told clerk to mail next day.

Ruritan Splashpad update -  as stated above, Clerk Johnson will contact SEKRPC about getting grant started. The vendor from Yates Center will be here to view proposed site on Friday, June 11, 1PM. Clerk Johnson will be there to ask questions and get information.

City Building Roof update – all debris will be removed. Contractor wants to make sure all equipment is removed from shop before starting tear off. Contractor requires half payment up front to order metal. That payment is included in approved appropriations. Signed contract has been sent to contractor. Once metal is received (two weeks from ordering), project should be completed within a week.

City Utility Low-Interest Loan update – half of the loan, $40,035.56, was paid on May 26. The original loan agreement dated March 23, has been signed and submitted. State Treasurer’s office will issue a new loan agreement now that we have made an advance payment.

RAISE Grant update – Clerk Johnson attended a zoom meeting with Jody Hoener and Jason Dickman, engineer. Mr Dickman is beginning the preliminary report for a comprehensive street repair/replacement plan including ditches and sidewalks.

American Rescue Plan Act – every city will receive funds. Our portion is estimated at $36,957.90 and must be spent by December 31, 2024. Federal Guidance was released on May 10. There is a National League of Cities webinar explaining the guidance on May 12. Clerk Johnson will attend.

American Rescue Plan Act – Clerk Johnson gave councilmembers a copy of the most recent FAQ from the Kansas Office of Recovery and Federal Treasury Department. She asked them to read and come up with some ideas for these funds. Update webpage to be more user friendly and allow customers to pay bills, apply for permits, etc online is one acceptable use, smoke and line the sewer lines is another acceptable use.

NEW BUSINESS
Review letters of interest for vacant council seat and appoint member – only one letter of interest was received.

Motion by Hartman, Seconded by Kelly, Approved 3-0 to appoint Bradley Stewart to fill vacancy contigent on him being a registered voter of the City of Uniontown

Moved by Kelly, Second by Hartman, Approved 3-0, to adjourn at 9:01PM