CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2022

Council Members
Jess Ervin, President of Council, term expires January 2022

Amber Kelly, term expires January 2022

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2019 MEETING SCHEDULE                                        Utility Hearing Dates

          January 8                                                                    January 30
         February 12                                                                 February 27
           March 12                                                                      March 27
            April 9                                                                            April 24
            May 14                                                                           May 29
           June 11                                                                          June 26
           July 9                                                                              July 31
          August 13                                                                       August 28
        September 10                                                               September 25
         October 8                                                                     October 30
        November 12                                                                November 27                 December 10                                                                December 24



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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
DECEMBER 11, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting December 11, 2018 at Uniontown City Hall, was called to order at 7:05 PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Clerk Sally Johnson and J D Thompson.

Motion by Hartman, Second by Kelly, Approved 3-0 to recess into executive session pursuant to the nonelected personnel matters exception, KSA 75-4319(b)(1) in order to discuss employee benefits of specific nonelected personnel, the open meeting to resume at 7:20PM

Open meeting resumed at 7:20, Council will go back into executive session to continue the discussion after all other business is done.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS

FINANCIAL REPORT
Treasurer Bolinger presented the November 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $496,118.40, Receipts $29,720.48, Transfers Out $4,526.00, Expenditures $149,884.56, Checking Account closing Balance $371,428.32. Bank Statement Beginning Balance $371,808.56, including Checking Account Interest of $53.09, Outstanding Deposits $0, Outstanding Checks $380.24, Ending Balance $371,428.32. Water Utilities Certificates of Deposit $23,615.49, Sewer Utilities Certificate of Deposit $13,928.57, Gas Utilities Certificates of Deposit $13,018.04, Total All Funds, including Certificates of Deposit $421,990.42. Year-to-Date Interest in Checking Acct is $691.96 and Utility CDs $320.97 for a Total Year-to-Date Interest of $1,012.93. Also included the status of the Projects Checking Account for the month of November 2018, Beginning Balance $11,843.89, Receipts $128,200.30, Expenditures $20,642.48, Ending Balance $119,401.71. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Sewer Utility Fund to Capital Improvement-Maintenance Vehicle $500.00, from General Fund to Capital Improvement-Maintenance Vehicle $500.00, and from Gas Utility Fund to Capital Improvement-Maintenance Vehicle $500.00 for Total Transfers of $4,526.00. Net Loss for the month of November $124,690.08, Year-to-Date Net Loss $149,761.16. Adjusted Budget vs Actual Water Fund YTD Revenue $90,049.23 (94.9%), Expenditures $95,812.93 (86.0%); Sewer Fund YTD Revenue $31,639.26 (91.6%), Expenditures $32,396.53 (76.5%); Gas Fund YTD Revenue $191,968.16 (150.4%), Expenditures $284,953.81 (84.6%); General Fund YTD Revenue $105,411.76 (90.4%), Expenditures $101,430.00 (77.3%); and Special Highway YTD Revenue $7,252.63 (100.6%), Expenditures $6,463.59 (51.3%). The December 2018 estimated payables in the amount of $44,176.21, which includes end of year estimated transfers, were presented.  

CONSENT AGENDA
Motion by Kelly, Second by Esslinger 3-0, to approve Consent Agenda including:
Minutes of November 13, 2018 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported KDHE and KCC inspections had no deficiencies.

Codes Enforcement Officer Coyan reviewed the ordinance code violations that were abated this year. The Smith Estate has not designated a new executor so he will meet with them again after the holidays to inform them of ordinance code violations that will need to be addressed.
Mayor Jurgensen had an inquiry from an individual that is considering purchasing the grain elevator and wants to know if the running of the elevator and fans would be a problem. The Council didn’t anticipate too much of a nuisance for the neighbors.

Clerk Johnson gave a report on the KMGA Proposed Gas Prepay Project meeting that she attended. KMGA would like input from member communities by December 20.

Motion by Kelly, Second by Hartman, Approved 3-0 to not participate in the KMGA Proposed Gas Prepay Project

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – nothing 
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilwoman Ward – absent
Mayor Jurgensen – thanked Councilman Hartman for being Santa, 31 children visited. The remainder of the Santa sacks were donated to the first grade students for their holiday party.

OLD BUSINESS
Gas Project – final invoice presented for Agricultural Engineering for $2,000.

Motion by Kelly, Second by Esslinger, Approved 3-0 to approve final $2,000 payment to Agricultural Engineering

NEW BUSINESS
Water Rate Increase – received notification from Consolidated Rural Water District #2 that our water rate will go to $6.90/1,000 gallons effective January 1, 2019. This is an 8% increase. Council reviewed proposed rate increase worksheets presented by Treasurer Bolinger and Clerk Johnson.

Motion by Esslinger, Second by Kelly, Approved 3-0 to accept Option B on both proposals and adopt and approve Ordinance No 183 setting the water rates for inside city limits as minimum charge of $23.76 and $10.69/1,000 gallons over the first 1,000 gallons and for outside city limits as minimum charge of $24.84 and $11.25/1,000 gallons over the first 1,000 gallons

Employee Benefits – 

Motion by Hartman, Second by Kelly, Approved 3-0, to recess into executive session pursuant to the nonelected personnel matters exception, KSA 75-4319(b)(1) in order to discuss employee benefits of specific nonelected personnel, the open meeting to resume at 9:00 PM

Mr Thompson called in at 8:40PM. Open meeting resumed at 9:00PM. Treasurer Bolinger and Codes Enforcement Officer Coyan were allowed to leave.

Motion by Hartman, Second by Kelly, Approved 3-0 to extend executive session pursuant to the nonelected personnel matters exception, KSA 75-4319(b)(1) in order to discuss employee benefits of specific nonelected personnel, the open meeting to resume at 10:00 PM with Mr Thompson, Bobby Rich and Sally Johnson included.

Mr Thompson, Bobby Rich, and Sally Johnson left session at 9:30. Rich called back in at 9:40, out at 9:50; Johnson called in at 9:50, out at 10:00. Open meeting resumed at 10:00.

Motion by Hartman, Second by Kelly, Approved 3-0 to increase the stipend benefit for full-time employees to $500/month

Moved by Hartman, Seconded by Kelly, Approved 3-0, to adjourn at 10:00PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
NOVEMBER 13, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting November 13, 2018 at Uniontown City Hall, was called to order at 7:11 PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS

FINANCIAL REPORT
Treasurer Bolinger was absent. The Council reviewed the October 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $498,092.21, Receipts $23,080.70, Transfers Out $3,026.00, Expenditures $22,028.51, Checking Account closing Balance $496,118.40. Bank Statement Beginning Balance $496,903.61, including Checking Account Interest of $62.95, Outstanding Deposits $0, Outstanding Checks $785.21, Ending Balance $496,118.40. Water Utilities Certificates of Deposit $23,590.53, Sewer Utilities Certificate of Deposit $13,907.61, Gas Utilities Certificates of Deposit $13,006.39, Total All Funds, including Certificates of Deposit $548,596.74. Year-to-Date Interest in Checking Acct is $638.87 and Utility CDs $263.40 for a Total Year-to-Date Interest of $902.27. Also included the status of the Projects Checking Account for the month of October 2018, Beginning Balance $17,843.89, Receipts $0, Expenditures $6,000.00, Ending Balance $11,843.89. October Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, for Total Transfers of $3,026.00. Net Loss for the month of October $1,973.81, Year-to-Date Net Loss $25,071.08. Adjusted Budget vs Actual Water Fund YTD Revenue $81,527.89 (85.9%), Expenditures $87,231.00 (78.3%); Sewer Fund YTD Revenue $26,681.49 (83.1%), Expenditures $29,235.22 (69.1%); Gas Fund YTD Revenue $186,036.81 (145.7%), Expenditures $149,774.43 (44.5%); General Fund YTD Revenue $96,807.22 (83.0%), Expenditures $94,542.06 (72.0%); and Special Highway YTD Revenue $7,222.63 (100.2%), Expenditures $6,437.67 (51.1%). The November 2018 estimated payables in the amount of $150,873.26, which included $128,200.30 transfer from Gas Fund to Gas Project account, were presented.  

CONSENT AGENDA
Motion by Hartman, Second by Esslinger 3-0, to approve Consent Agenda including:
Minutes of October 9, 2018 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich reported – 
KDHE was here November 5 to inspect the water system;
the water tank inspection is tentatively scheduled for November 16, the gas system leak survey was completed November 8-9 and several above ground leaks were found and repaired and one class 3 underground leak was found at 205 Hill St;
KCC gas system inspection is scheduled for November 27-28.
He also reported that the lawn mower is leaking oil. He took it to O’Malley Equipment to get an estimate for repairs – approximately $950. If they don’t repair, they will charge $200 for evaluating.

Motion by Hartman, Second by Esslinger, Approved 3-0 to start shopping around for a new mower, bring the mower back from O’Malley Equipment with parts needed to repair and get estimates from local lawn mower repairmen

Clerk Johnson informed the Council that another notice on failure to meet minimum state required chlorine residual levels has to be sent for August and September. August had two days that residual samples were forgotten, September had three days that were below minimum standards. Mark from C2 is starting a new plan for keeping fresher chlorine at the Redfield pump station and a new preventive maintenance plan. Council approved a letter to send to all C2 board members. Superintendent Rich requested assistance several months ago from KDHE but has not received a response.

Codes Enforcement Officer Coyan was out of town. He presented a report that is attached.
Clerk Johnson informed the Council that the Region H Mitigation Plan is in the update process and the City’s portion of the update has been completed and submitted. She also asked that each of them participate in the survey and was given the web address for the survey.
She also asked if they had each reviewed possible change to our gas supply purchasing/prepay agreement with KMGA. Council requested that a representative come to a meeting to explain the changes and benefits.

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – a person spoke with her and Josh about opening a café at 103 Third St. Also brought up the probable sale of Union Station. 
Councilman Hartman – Santa will be here December 9, 2-4 pm, FFA still have a drawing for a free turkey or ham and will provide the items for goodie bags, Clerk Johnson and volunteers will prepare goodie bags.
Councilwoman Kelly – absent
Councilwoman Ward – asked again about the dogs tied to trees without shelter. There is only one out there now and a makeshift shelter has been provided.
Mayor Jurgensen – There was an update on the medical clinic given. Mark Warren has spoken with Dr Chad Stewart who would like to be associated with our proposed clinic and also trying to set up a meeting with Senator Moran.

OLD BUSINESS
Gas Project – Walk thru was completed on October 22. NPL has submitted pay request #2 for $204,922.55 and invoice #91472536 for sales tax for $11,142.28; Agricultural Engineering Associates has submitted invoice #18853 for $9,500. CDBG should pay approximately $107,000 this time which will include $10,000 to SEKRPC. We will need to transfer $128,200.30 from the Gas Fund to make these and final payments

Motion by Hartman, Second by Esslinger, Approved 3-0 to approve NPL pay request #2 and sales tax on invoice #91472536, Agricultural Engineering Associates invoice #18853, and to give Mayor Jurgensen permission to approve and sign the CDBG pay request that will include an invoice from SEKRPC

Change Order #2 for deletions and substitutions to reconcile contract quantities with actual work done for net decrease of $549 was presented for approval.

Motion by Hartman, Second by Ward, Approved 3-0 to approve Change Order #2 for deletions and substitutions to reconcile contract quantities with actual work done for net decrease of $549

Open Burning – Ordinance No. 182 Burning Regulations was presented for approval and adoption.

Motion by Hartman, Second by Ward, Approved 3-0 to approve and adopt Ordinance No. 182 an Ordinance Regulating the Burning of Trash, Refuse, or any Combustible material within the City Limits of the City of Uniontown, Kansas

NEW BUSINESS
Motion by Hartman, Second by Esslinger, Approved 3-0 to recess into executive session pursuant to the nonelected personnel matters exception, KSA 75-4319(b)(1) in order to discuss year end evaluations of nonelected personnel, the open meeting to resume at 8:20

Open meeting resumed at 8:20

Motion by Hartman, Second by Esslinger, Approved 3-0 to extend executive session pursuant to the nonelected personnel matters exception, KSA 75-4319(b)(1) in order to discuss year end evaluations of nonelected personnel, the open meeting to resume at 8:45

Bobby Rich and Sally Johnson were called into meeting. Open meeting resumed at 8:45.
Moved by Hartman, Seconded by Esslinger, Approved 3-0, to adjourn at 8:45PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
OCTOBER 9, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting October 9, 2018 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:03), Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and Joe George.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
Rick Allen – Ruritan – did not appear.

Joe George – Clay Street Mailboxes – Mr George requested to move the mailboxes on Clay Street to alleviate the mail not being delivered during youth football season. He presented a letter from Postmaster approving the move of the mailboxes on Clay Street from the east to west side of the street. After discussion, Council asked Mr George if No Parking signs on east side of Clay Street from Third Street to just south of the mailboxes at Second Street would alleviate the problem of mail not being delivered. He was agreeable.

Motion by Ervin, Second by Hartman, Approved 4-0 to install No Parking signs on east side of Clay Street from Third Street to just south of the mailboxes at Second Street

FINANCIAL REPORT
Treasurer Bolinger gave the September 2018 Treasurer’s Report. Beginning Checking Account Balance for all funds was $493,637.45, Receipts $34,121.44, Transfers Out $6,776.00, Expenditures $22,890.68, Checking Account closing Balance $498,092.21. Bank Statement Beginning Balance $498,663.64, including Checking Account Interest of $60.73, Outstanding Deposits $0, Outstanding Checks $571.43, Ending Balance $498,092.21. Water Utilities Certificates of Deposit $23,590.53, Sewer Utilities Certificate of Deposit $13,907.61, Gas Utilities Certificates of Deposit $13,006.39, Total All Funds, including Certificates of Deposit $548,596.74. Year-to-Date Interest in Checking Acct is $575.92 and Utility CDs $263.40 for a Total Year-to-Date Interest of $839.32. Also included the status of the Projects Checking Account for the month of September 2018, Beginning Balance $17,843.89, Receipts $0, Expenditures $0, Ending Balance $17,843.89. September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,624.00, from Water Utility Fund to Capital Improvement-Streets $1,250.00, from Gas Utility Fund to Capital Improvement-Streets $1,250.00, from Sewer Utility Fund to Capital Improvement-Streets $1,000, from General Fund to Capital Improvement-Streets $250.00, for Total Transfers of $6,776.00. Net Income for the month of September $4,454.76, Year-to-Date Net Loss $23,097.27. Adjusted Budget vs Actual Water Fund YTD Revenue $73,865.65 (77.8%), Expenditures $80,768.55 (72.5%); Sewer Fund YTD Revenue $25,859.80 (74.9%), Expenditures $25,494.06 (60.2%); Gas Fund YTD Revenue $183,235.16 (143.5%), Expenditures $145,770.29 (43.3%); General Fund YTD Revenue $92,913.01 (79.7%), Expenditures $85,640.31 (65.2%); and Special Highway YTD Revenue $5,340.67 (74.1%), Expenditures $4,518.58 (35.9%). The October 2018 estimated payables in the amount of $20,678.68 were presented.  

Bolinger stated she had a calendar conflict for November meeting. She will prepare reports and leave them with Clerk Johnson to present.

CONSENT AGENDA
Motion by Ervin, Second by Esslinger 4-0, to approve Consent Agenda including:
Minutes of September 11, 2018 Regular Council Meeting 
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich had nothing to report

Code Enforcement Officer Coyan reported that new construction at 306 Washington, approved building permit last month, was commencing. They are getting ready to pour concrete. Once that building is complete they are considering putting a storage building at 402 Washington.  
The junk vehicle letters were sent, one has covered two of the four vehicles with vehicle covers, one has registered vehicle and the other the vehicle has been removed.  
The demolition of 112A-112B Second Street is progressing.
He also reported that Richard Smith, Executor of Smith Estate, has passed away. He will begin dialog with the new executor as soon as designated on clearing the rest of the estate’s property.

Motion by Ervin, Second by Hartman, Approved 4-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception KSA 75-4319(b)(6), the open meeting to resume at 7:45

Doug Coyan, Sally Johnson, and Bobby Rich were included in session. Open meeting resumed at 7:45.

Motion by Hartman, Second by Ervin, Approved 4-0 to extend executive session for preliminary discussion relating to the acquisition of real property, exception KSA 75-4319(b)(6), the open meeting to resume at 7:55

Doug Coyan, Sally Johnson, and Bobby Rich still included in session. Open meeting resumed at 7:55. No action taken.

Clerk Johnson asked when Santa would be visiting this year. Tentatively set date for Sunday, December 9, 2-4 PM. She will contact FFA about sponsoring pictures again this year.

Clint Womeldorff, Mid-Continental Restoration, did come out to look at the broken/loose rock posts and had a suggestion for repair. Johnson asked for an estimate for the repairs but has not received it yet.

The Projected Project Gas Supply Requirements for April 1, 2019 through March 31, 2020 has been requested from KMEA with a projection of 8,463 units purchased. The previous years approved projection was 8,695 units.

Motion by Ervin, Second by Hartman, Approved 4-0 to approve the KMEA projection for the Projected Project Gas Supply Requirements for April 1, 2019 through March 31, 2020

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – Thanked the guys for taking care of things in the city during gas project. Also wanted to know if anyone else was getting complaints about wild animals in town. Coyotes seem to be prevalent on the north end and there have been many skunks seen.
Councilwoman Kelly – absent
Councilwoman Ward – nothing
Mayor Jurgensen – A concerned citizen complained about two dogs chained to trees on the south end of town without shelter or adequate food and water being supplied. It was suggested to have the citizen contact Humane Society.

OLD BUSINESS
Gas Project – Getting close to substantial completion. Frank Young is in communication with NPL to set up walk through. When the bid was awarded, it was awarded including alternate #1 which was the replacement of one 1 ¼” and one 2” shut off valve. These have not been completed. Bobby Rich, City Superintendent, would like to replace the 2” shut off valve at the high school. He has not identified the 1 ¼” valve yet but he has identified two 3” valves that are really difficult to turn and would like permission to get bid from NPL to replace them.  

Motion by Ervin, Second by Esslinger, Approved 4-0 to replace the two 3” valves if bid is comparable to the 1 ¼” and 2” bid. If the 1 ¼” valve is not replaced that amount should be deducted from the cost of one of the 3” valves.

Clerk Johnson presented the project payable, Agricultural Engineering Associates for Inspection, $6,000.

Motion by Ervin, Second by Esslinger, Approved 4-0 to approve payment of Agricultural Engineering Associates invoice for inspection in the amount of $6,000

He also reported that all but one of the residential meters have been replaced and he will begin replacing commercial meters next year.

Rose Ditch – None of the Rose family appeared. Per the temporary easement that was signed by property owner during the FEMA Ditch Project, once the project was completed “the ditch improvements become the property and the sole responsibility of the owners, to maintain and repair in the future. The city will have no further obligations regarding construction or repair.”

Open Burning – Clerk Johnson received several ordinances from other communities. The Council reviewed them and chose the portions they liked of the different ordinances for one for the City. Clerk Johnson will draft the ordinance for approval/adoption at the next meeting.

Corner of Seventh & Wall – City Superintendent Rich reported that squaring the corner is not feasible. He got prices for speed bumps. A dip was not feasible due to the already existing drainage issues.

Motion by Hartman, Second by Esslinger, Approved 4-0 to purchase 6’x11”x2” rubber speed bumps @ $78.50 each with end caps @ $13.95 each to place across the entirety of the street at Seventh and Wall and two bump signs

Mayor Jurgensen did check into whether we have to post that we have security cameras and no we do not have to post it. The cameras for the community center were $35 and Mayor Jurgensen told Clerk Johnson to order four. They are in and will be installed this fall/winter.

NEW BUSINESS
none

Moved by Hartman, Seconded by Ervin, Approved 4-0, to adjourn at 9:00PM


OLD BUSINESS
Gas Project – With the change order for the additional pipe in Area 7, substantial completion date is September 15. Due to the recent rains, they are probably not going to be able to meet that date. Mayor Jurgensen spoke with the contractor today. They should be substantially completed in approximately two weeks. The still need to connect new meters in town, finish boring/trenching the pipe in the waterway crossing and pressure test.  

NEW BUSINESS
None

Moved by Hartman, Seconded by Kelly, Approved 4-0, to adjourn at 9:08PM