CITY OF
 UNIONTOWN
Est. 1858



Ph: 620-756-4742
Fax: 620-756-4681
P.O. BOX 51
206 SHERMAN STREET
UNIONTOWN, KANSAS 66779
ELECTED OFFICIALS

Mayor
Larry Jurgensen, term expires January 2022

Council Members
Jess Ervin, President of Council, term expires January 2022

Amber Kelly, term expires January 2022

Hazel "Lucile" Ward, term expires January 2020

Danea Esslinger, term expires January 2020

Josh Hartman, term expires January 2020

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EVERY MONTH AT 7:00 PM IN THE COMMUNITY CENTER.  COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.
MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM.  You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.



2018 MEETING SCHEDULE                                        Utility Hearing Dates

          January 8                                                                    January 31
         February 13                                                                 February 28
           March 13                                                                      March 28
            April 10                                                                          April 25
            May 8                                                                            May 30
           June 12                                                                          June 27
           July 10                                                                            July 25
          August 14                                                                       August 29
        September 11                                                               September 26
         October 9                                                                     October 31
        November 13                                                                November 28                 December 11                                                                December 26

Newly elected officials will take office on January 8, 2018 and will serve four year terms.

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CITY OF UNIONTOWN
UNIONTOWN, KS 66779
JANUARY 8, 2018 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on January 8, 2018, at Uniontown City Hall was called to order at 7:12 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (arrived 7:14), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Codes Enforcement Officer Doug Coyan, and Mary Beerbower.

SPECIAL CONSIDERATIONS/PROJECTS
Swear in elected officials – Mayor Jurgensen, Councilman Ervin, and Councilwoman Kelly were sworn in by Clerk Johnson.

Condemnation Hearings – 112 A & 112B Second Street – Mr Kite did not appear for the hearing for 112 A Second Street, he did state by phone that he knew the building needed to come down and that he was still looking for someone to do that. Mrs Beerbower was here and stated that it will cost too much to fix and she had been getting bids for the demolition. She indicated that they had found someone out of Nevada, MO that would be able to take both buildings down for a reasonable price. Council discussed with Mrs Beerbower a timeline for removal. All agreed that six months would be ample time to complete.

Motion by Ervin, Second by Ward, Approved 5-0 to adopt Resolution No. 2018-0108-2 finding 112A Second Street a dangerous and unfit structure directing that the structure be removed and the premises made safe and secure and Resolution No. 2018-0108-3 finding 112B Second Street a dangerous and unfit structure directing that the structure be removed and the premises made safe and secure

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger was ill, Council reviewed reports for December 2017 without verbal report being given. Beginning Checking Account Balance for all funds was $467,317.94, Receipts $50,000.54, Transfers Out $21,775.46, Expenditures $42,635.39, Checking Account closing Balance $452,907.63. Bank Statement Beginning Balance $468,815.08 Outstanding Deposits $0, Outstanding Checks $15,907.45, Checking Account Interest $59.93, Ending Balance $452,907.63. Water Utilities Certificates of Deposit $22,025.22, Sewer Utilities Certificate of Deposit $13,866.65, Gas Utilities Certificates of Deposit $81,131.11, Total All Funds, including Certificates of Deposit $569,930.61. Year-to-Date Interest in Checking Acct is $624.79 and Utility CDs $444.43 for a Total Year-to-Date Interest of $1,069.22. Also included the status of the Projects Checking Account for the month of December 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $0, Ending Balance $18,001.54. December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 , from Water Utility to General Fund $3,000.00, from Gas Utility to General Fund $3,000.00, from Sewer Utility to General Fund $2,000.00, from Water Utility to Capital Improvement – Unspecified $1,000.00, from Gas Utility to Capital Improvement – Unspecified $3,000.00, from Sewer Utility to Capital Improvement – Unspecified $1,000.00, from General Fund to Capital Improvement – Unspecified $3.000.00, from Sewer Utility to Capital Improvement – Maintenance Vehicle $500.00, from General Fund to Capital Improvement – Maintenance Vehicle $500.00, from Gas Utility to Capital Improvement – Maintenance Vehicle $500.00, from Water Utility to Capital Improvement – Chlorinator/Scada $1,250.00, from Gas Utility to Security Meter Deposit Interest $1.64, from Water Utility to Security Meter Deposit Interest $0.82 for Total Transfers of $21,775.46. Net Loss for the month of December $14,410.31, Year-to-Date Net Loss $2,602.44. Adjusted Budget vs Actual Water Fund YTD Revenue $95,322.19 (104.7%), Expenditures $98,659.19 (94.8%); Sewer Fund YTD Revenue $34,733.06 (97.4%), Expenditures $49,528.88 (98.7%); Gas Fund YTD Revenue $127,559.86 (97.7%), Expenditures $125,893.36 (64.4%); General Fund YTD Revenue $113,741.10 (101.9%), Expenditures $125,288.32 (95.1%); and Special Highway YTD Revenue $7,191.87 (102.4%), Expenditures $4,866.57 (20.8%). The January 2018 estimated payables in the amount of $13,106.39 were presented.  

CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda including:
Minutes of December 12, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Destruction of 2007 Records, except CDBG Sewer Grant records
Resolution No. 2018-0108-1 Waiver of KSA 75-1120a(a) for year ended December 31, 2018

DEPARTMENT REPORTS
Superintendent Rich asked the Council what to do with the surplus repair clamps and gaskets for AC pipe that were used for the old water system and will not work for the new system. There are eight clamps, different sizes, and a couple dozen gaskets. The clamps were purchased at DC & B Supply. They do not want them back. Clerk Johnson will put it out on the clerk’s blog that we would like to sell them.
He asked for permission to attend the KRWA Annual Conference in Wichita, March 27-29.

Motion by Kelly, Second by Hartman, Approved 5-0 to allow Bobby Rich to attend the KRWA Annual Conference in Wichita, March 27-29

He asked the Council if they reviewed the Natural Gas Operators Mutual Aid Agreement. The consensus was that it was a good idea.

Motion by Ervin, Second by Kelly, Approved 5-0 to adopt Resolution 2018-0108-4 to enter into Natural Gas Operators Mutual Aid Agreement with cities in the eastern part of the state

Codes Enforcement Officer Coyan reported that there are people living in the camper at 303 Washington St. The camper is not connected to a water or sewer service. Council agreed that since they would not allow the people living at 401 Fulton to stay without water or sewer service per our ordinance then the people in the camper are not allowed to continue living there. Coyan will draft them a letter.
Beachner Grain removed the leg from the fertilizer plant and covered the hole in the roof, but it doesn’t appear that there will be anything further done to the rest of the facilities.

Clerk Johnson informed the Council and the owner of 107 Third St was in with a potential buyer for his property asking questions about zoning and dimensions of the property. The potential buyer is considering putting a used car dealership on the property. He also asked about the owner of 105 Third St which is owned by the City. He did ask that if he did purchase that he would like to have the tree at the back of the properties be removed. Council asked her to check into property disposition statutes.  
She also notified the Council that a family has moved into 308 Union and 202 Union has sold to another family.
She presented the 2017 Annual Water Report for the Councils information.

COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – asked what the City’s paid holidays were – New Year’s Day, Martin Luther King Jr Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, Christmas Day
Councilwoman Kelly – nothing  
Councilwoman Ward – nothing
Mayor Jurgensen – culvert put in at 502 Sherman by Joe George to allow for tree removers to remove tree in back yard has not been removed yet. Council directed that a certified letter be sent to remove within 10 days of receipt of letter.

OLD BUSINESS
Gas Project – Superintendent Rich went out to measure the amount of pipe needed to trench or bore at the creek crossing south of town that is part of the gas project. He feels that even if we trench or bore it will just erode again because the erosion is getting worse due to the amount of water that comes through there. It was suggested to ask Herschel George, someone from the soil conservation district and possibly from KDOT, again, to look at the erosion, along with Frank Young, Agricultural Engineering, and see if they can give us some ideas to stop the erosion in our gas easement. This isn’t necessarily a City of Uniontown problem but a landowner problem that will continue to be a problem for our gas line. He also explained to the council that the gas project really only encompasses a small percentage of our system, the rest of the system is still the steel pipe that was installed in the 1960s.

Medical Clinic – several of the committee members will be attending the Girard Medical Center’s board meeting on January 23, 2018, 7PM.

Motion by Ervin, Second by Kelly, Approved 5-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 9:00 PM with Clerk Johnson invited into meeting

Open meeting resumed at 9:00 PM, no action.

NEW BUSINESS
none

Moved by Hartman, Seconded by Ervin, Approved 5-0, to adjourn at 9:01 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
DECEMBER 12, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on December 12, 2017, at Uniontown City Hall was called to order at 7:00 PM by President of Council Ervin. Council members present were Danea Esslinger (arrived 7:05), Josh Hartman, Amber Kelly, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, City Treasurer Charlene Bolinger, and Codes Enforcement Officer Doug Coyan.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger gave the Treasurer’s Report for November 2017. Beginning Checking Account Balance for all funds was $474,331.47, Receipts $23,070.92, Transfers Out $3,023.00, Expenditures $27,061.45, Checking Account closing Balance $467,317.94. Bank Statement Beginning Balance $468,286.84 Outstanding Deposits $0, Outstanding Checks $968.90, Checking Account Interest $58.30, Ending Balance $467,317.94. Water Utilities Certificates of Deposit $20,521.51, Sewer Utilities Certificate of Deposit $12,752.90, Gas Utilities Certificates of Deposit $81,068.11, Total All Funds, including Certificates of Deposit $581,660.46 Year-to-Date Interest in Checking Acct is $564.86 and Utility CDs $377.72 for a Total Year-to-Date Interest of $942.58. Also included the status of the Projects Checking Account for the month of November 2017, Beginning Balance $18,001.54, Receipts $0, Expenditures $0, Ending Balance $18,001.54. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 for Total Transfers of $3,023.00. Net Loss for the month of November $7,013.53, Year-to-Date Net Income $11,807.87. Adjusted Budget vs Actual Water Fund YTD Revenue $86,967.28 (95.5%), Expenditures $86,430.74 (90.3%); Sewer Fund YTD Revenue $31,932.79 (89.6%), Expenditures $31,907.22 (85.8%); Gas Fund YTD Revenue $115,694.77 (88.6%), Expenditures $106,218.00 (54.4%); General Fund YTD Revenue $100,469.58 (90.0%), Expenditures $114,257.86 (93.9%); and Special Highway YTD Revenue $7,191.87 (102.4%), Expenditures $4,866.57 (88.3%). The December 2017 estimated payables including end of year transfers in the amount of $54,852.42 were presented.  

CONSENT AGENDA
Motion by Hartman, Second by Ward, Approved 4-0, to approve Consent Agenda including:
Minutes of November 14, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich asked Council for permission to attend KRWA Wastewater Lift Station Maintenance Troubleshooting Workshop on December 14 in Iola. This will give him 5 of the 10 education hours he needs by August 2018 to renew his certificate.

Motion by Kelly, Second by Hartman, Approved 4-0 to allow Bobby Rich to attend KRWA Wastewater Lift Station maintenance Troubleshooting Workshop, December 14, Iola

He went over a sample copy of a Gas Operators Mutual Aid Agreement. He attended an Operators Qualification Plan meeting presented by KMEA. This mutual aid agreement would be between 13 gas systems in the eastern part of Kansas. The idea is to develop a standard OQ plan for this group to speed up mutual aid. Each city would be responsible for their employee’s wages and benefits when rendering aid. He asked the Council to review the sample and come with questions next month.
Rich also informed the Council of high chlorine residuals. He asked C2 to turn it down, now it is too low. He has been in conversation with Mark & Steve, C2, and Jeff Lamfers, KRWA, to try to find solutions. It was suggested that our tank may need cleaned. It was last cleaned November 2011. Council asked Bobby to ask C2 to increase chlorine input and to get a bid for cleaning the tank.

Codes Enforcement Officer Coyan reported that the family squatting at 401 Fulton moved the day he put the notice on the door. The condemnation hearing for the buildings on the south side of the square is set for January 8, 2017. Resolutions have been published in the Tribune. He also reported that Mr Smith’s health is still keeping him from doing any further cleaning on the Smith Estate properties.

Clerk Johnson reported that there were 43 children that visited Santa on December 3.  
She presented an application for renewal of CMB license for Union Station for off premises consumption for 2018 calendar year.

Motion by Hartman, Second by Kelly, Approved 5-0 to approve application for renewal of CMB license for Union Station for off premises consumption for 2018 calendar year

She and Rich also gave a short demonstration and explanation on how to use the new colorimeter for weekend/holiday sampling by the councilmembers. Each member received a copy of the instructions to study and keep on hand for reference. There will also be a copy kept in the kit. Rich asked the councilmembers to call him on the weekends/holidays anytime the residual is less than 1.0.

COUNCIL REPORT
Councilman Ervin – Thanked employees for the service and presented those present with gift cards.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing  
Councilwoman Ward – nothing
Mayor Jurgensen – absent  

OLD BUSINESS
none

NEW BUSINESS
Medical Clinic Proposal – Through a Ruritan effort a committee has been formed to pursue the possibility of getting a medical clinic in Uniontown through Girard Medical Center. Committee members are Mark Warren, Scott Sutton (representing Ruritan), Jean Cook, Bret Howard (School District), Rhonda Dewitt (Community/Churches), Larry Jurgensen, Josh Hartman, Jess Ervin, and Sally Johnson (City/Community). Mark, Jess, Rhonda and Sally toured the Cherokee Clinic on December 5 to see layout and get information on how the clinic works. They came back with a schematic of that facility layout. Mark, Bret and Sally met with Ruth Duling, Greg Sullivan and Holly Koch at Girard Medical Center on December 6. They will check into the possibility of the clinic getting a rural health clinic designation or federal designation which is the only way they could back the clinic. If they do agree to staff a clinic in Uniontown, community would have to provide the facility. Mark will be following up with Holly Koch on their progress later in the month.

Moved by Hartman, Seconded by Kelly, Approved 5-0, to adjourn at 8:05 PM

CITY OF UNIONTOWN
UNIONTOWN, KS 66779
NOVEMBER 14, 2017 REGULAR COUNCIL MEETING
The Regular City Council Meeting held on November 14, 2017, at Uniontown City Hall was called to order at 7:04 PM by Mayor Larry Jurgensen. Council members present were Jess Ervin (arrived at 8:27), Danea Esslinger, Josh Hartman, and Hazel Ward. Also in attendance for all or part of the meeting were City Superintendent Bobby Rich, City Clerk Sally Johnson, Rhonda Hoener, Delta Pollock, Loretta George, Jody Hoener, Healthy Bourbon County Action Team, Abby St George, PedNet.

SPECIAL CONSIDERATIONS/PROJECTS
Healthy Bourbon County Uniontown Sidewalk Proposal Unveiling – Jody Hoener, Healthy Bourbon County Action Team, and Abby St George, PedNet, spoke on the process of developing a non-motorized transportation plan. A power point presentation showed the steps of the process and ended with the unveiling of the final recommended plan, cost estimates, and a list of possible funding sources. The development of the plan does not obligate the City to any funding for or implementation of the plan. Sidewalk north of Fifth St cost estimate just under $50,000, sidewalk at WBE cost estimate just under $4,000, crosswalks and rectangular rapid flash beacons cost estimate $44,000, for a total $97,400.00.

Rhonda Hoener, Delta Pollock, Jody Hoener and Abby St George left at 7:25. After the presentation, the Council had a discussion on the funding sources and the possibility of approaching the County Commissioners and the USD 235 School Board about cooperating with them on implementing the plan. The possibility of annexing all of USD 235 into city limits was also discussed.

Alley Vacation Public Hearing – The petitioners nor any other person appeared for the hearing. After discussion the Council agreed that the alley should be vacated.

Motion by Hartman, Second by Ward, Approved 3-0 to adopt Ordinance No. 180 vacating the alley between Lots 6 and 11, Block 2, Original Town, Uniontown

CITIZENS REQUESTS
none

FINANCIAL REPORT
Treasurer Bolinger was absent. The Council reviewed the Treasurer’s Report for October 2017. Beginning Checking Account Balance for all funds was $479,587.65, Receipts $24,329.82, Transfers Out $3,023.00, Expenditures $26,563.00, Checking Account closing Balance $474,331.47. Bank Statement Beginning Balance $473,738.30 Outstanding Deposits $880.16, Outstanding Checks $286.99, Checking Account Interest $60.45, Ending Balance $474,331.47. Water Utilities Certificates of Deposit $20,508.98, Sewer Utilities Certificate of Deposit $12,740.09, Gas Utilities Certificates of Deposit $81,061.15, Total All Funds, including Certificates of Deposit $588,641.69 Year-to-Date Interest in Checking Acct is $506.56 and Utility CDs $345.42 for a Total Year-to-Date Interest of $851.98. Also included the status of the Projects Checking Account for the month of October 2017, Beginning Balance $21,001.54, Receipts $0, Expenditures $0, Ending Balance $21,001.54. October Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, from Water Utility Fund to GO Water Bond & Interest $1,621.00 for Total Transfers of $3,023.00. Net Loss for the month of October $5,256.18, Year-to-Date Net Income $18,821.40. Adjusted Budget vs Actual Water Fund YTD Revenue $79,108.46 (86.9%), Expenditures $79,410.08 (83.0%); Sewer Fund YTD Revenue $29,075.11 (81.6%), Expenditures $26,879.76 (72.3%); Gas Fund YTD Revenue $111,902.70 (85.7%), Expenditures $96,742.03 (49.5%); General Fund YTD Revenue $95,197.93 (85.3%), Expenditures $105,997.50 (87.1%); and Special Highway YTD Revenue $7,191.87 (102.4%), Expenditures $4,866.57 (88.3%). The November 2017 payables in the amount of $27,021.34 were presented.  

CONSENT AGENDA
Motion by Hartman, Second by Esslinger, Approved 3-0, to approve Consent Agenda including:
Minutes of October 10, 2017 Regular Council Meeting
Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS
Superintendent Rich informed the Council of the results of the annual leak survey of the gas system. There were several leaks found - three underground in the alleys between Hill St and Clay St and six aboveground scattered throughout the system. The only aboveground leak that has him concerned is a leak on a gas stop at a meter on the feeder line as the leak appears to be on the high pressure side of the meter. He is hoping to get Brent to help him but he has not responded to voice/text messages regarding trimming trees and installing cameras. Mayor Jurgensen will contact him about lack of response. Mitchell Trenching is coming November 15 to dig the three locations that are underground leaks. If they can’t fix them at that time, USDI will have a crew here on November 16 to make the repairs.  

Codes Enforcement Officer Coyan was absent. The situation of a family living in a house without utilities was discussed. Coyan has left notice on their door that they have to either connect utilities or move. Clerk Johnson has also told the owner of the house the same thing. It was decided to post a notice to vacate by the end of the month on the door. Clerk Johnson will pass this along to Coyan.

Clerk Johnson asked the Council if they wished and how much they wished to donate to the Uniontown High School S.O.S. this year.

Motion by Esslinger, Second by Hartman, Approved 3-0 to donate $100 to the Uniontown High School S.O.S.

She also informed the Council that Santa would be here December 3 from 2-4 PM. Flyers will be posted about town and sent home with the elementary students. FFA will again provide pictures and have a drawing for a free turkey or ham.

COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent  
Councilwoman Ward – nothing
Mayor Jurgensen – nothing  

OLD BUSINESS
Motion by Hartman, Second by Ward, Approved 3-0 to recess into executive session for preliminary discussion relating to the acquisition of real property exception, KSA 75-4319(b)(6), the open meeting to resume at 8:25.

Johnson called in. Open meeting resumed at 8:25.  

Motion by Hartman, Second by Ward, Approved 3-0 to table any further discussion of the acquisition of real property until the January 8, 2018, meeting

Dangerous and Unfit Structures – after discussion, the Council proceeded with the next step, which is to adopt resolutions setting a time and place for a hearing.

Motion by Hartman, Second by Esslinger, Approved 4-0 to adopt Resolution No. 2017-1114-1 and Resolution No. 2017-1114-2 providing for notice of a hearing to determine condemnation of 112A Second St and 112B Second St, respectively

Gas Project – funds have been released by HUD and received by KDOC. Tentative schedule is bid opening the week of February 9, 2018, bid award February 13, 2018, and notice to proceed May 1, 2018.

Tank/Ladder Guard/Rails – Superintendent Rich presented a drawing of the proposed rail system. The bid from TankSpek was reviewed.

Motion by Ervin, Second by Hartman, Approved 4-0 to accept bid from TankSpek for installation of fall-arrest cable system, $2,244 and roof railing system, $2,776 upon the approval of the proposed harness by Superintendent Rich

NEW BUSINESS
Meeting Date – Statutorily, newly elected city officials are to take office on the 2nd Monday of January following a November election. Ordinance No. 179 was presented to address this change.

Motion by Ervin, Second by Esslinger, Approver 4-0 to adopt Ordinance No. 179 repealing Ordinance No. 129 relating to the regular meeting dates and times for the City Council of the City of Uniontown, Kansas

Water Rate Increase – notice was received from Bourbon County Consolidated RWD #2 of an increase of $0.19/1,000 gallons to $6.39, effective January 1, 2018 (a 3% increase). After reviewing the four options prepared by Clerk Johnson, the Council opted for Option C which will increase the charge per 1,000 gallons after the first to $9.90 inside city limits and to $10.42 outside city limits to take effect on the December 26, 2017 billing.

Motion by Ervin, Second by Hartman, Approved 4-0 adopt Ordinance No. 181 repealing Ordinance No. 177 relating to water rates and amending any previous ordinances or resolutions setting forth water rates for the City of Uniontown, Kansas

Moved by Ervin, Seconded by Hartman, Approved 4-0, to adjourn at 9:35 PM